HR Manager
Pinewoods Technology Services FZE
Total years of experience :12 years, 9 Months
HIRING-
-In charge of the whole hiring process: Preparation of the JDs, Sourcing candidates, Screening Cvs, Interviews, Selection and Onboarding. ONBOARDING-
-In charge of the whole visa process. Assist new employees during process.
-Ensure that all requirements for the employee boarding are available beforehand (personal detailsfor the visa, laptop, mobile phone, sim card, business card etc.)
-Ensure newly hired employees are properly welcomed on board. OFFBOARDING -
-Ensure outgoing employees obtain exit clearances and proper handover of tasks.
-Prepare end of service calculations and ensure timely visa cancellations. PAYROLL ADMINISTRATION -
-Maintain and update the personnel data for the payroll process.
-Monitor and properly record employee attendance for the monthly payroll.
-Ensure employee leave register, ticket allowance, education allowance is properly recorded. HR ADMINISTRATION-
-Maintain and update employee files in the drive and in hard file.
-Monitor and update records of staff documents expiration (Passport, Visa, Emirates ID, driver's license and other documents). Prepare expiry dates register for the staff, add dates in the google calendar and send reminders."
-Prepare correspondence for employees.
-Correspondence with the DMCC and keep an eye on the portal for any update and expiration at the beginning of every month.
-Update employee details in DMCC portal (passport, salary, position)
-Manage the access of the biometrics for Payroll and other disciplinary policies.
-Keep records and custody of extra building and parking access cards. INSURANCE-
-Responsible for group medical insurance and property insurance.
-Properly record employee Insurance information: Renewal, Member addition, deletion etc.
-Submit, monitor and ensure reimbursement of all individual insurance claims for Board of Directors. LEGAL-
-Ensure compliance with DMCC HR laws and regulations and the representation of thecompanies in front of the free zone for all HR matters.
-Ensure compliance with UAE HR legal requirements by studying existing and new legislation.
-Update HR policies whenever there are changes and updates.
-Be updated with new employment laws and regulations.
-Check the DMCC portal from time to time for any update and expiration.
-Reports to the General Manager.
- Handling end to end recruitment process from creation of Job Descriptions, job posting, shortlisting candidates.
-Successfully filled the position within the given timeframe and salary budgets.
-Resource planning based on roles and responsibilities.
-Handling onboarding
-Employee data management
-Handling Off Boarding formalities; Visa Cancellation
-Flight Bookings for the new and cancelled employees.
-Employee Health Insurance as per UAE laws
-Taking care of all company document updation as and when required
-Preparing policies and procedures for various employee related activities in line with company strategy and budgets.
-Salary Administration as per UAE law
-Employee grievance and counseling
-Preparing reports as and when required
-Reporting directly to the Managing Director and attending monthly reviews
- Taking care of complete recruitment cycle
-Employee data management
-Working closely with PRO to ensure the visa and labor approvals are in place on time.
-Employee Health Insurance as per UAE laws
-company document updation as and when required.
-Salary Administration and transfer through WPS as per UAE law
-Taking care of sales & purchase invoices within and outside UAE
-Preparing monthly reports related to invoicing.
-Taking care of corporate accounts and bank queries
- Resource planning with regards to the number, skills, experience, core competency and position under the guidance of top management.
-Preparing budget for recruitment operations.
-Design and finalize the JDs for specific roles in coordination with the respective head of the department.
-Recruited employees for a variety of skill set, career level through various channel.
-Arrange and monitor the campus interviews and selections.
-Taking confirmations of background check, verifying the reference, work experience and academic qualifications of the applicant
-Drive hiring strategies to meet objectives of talent management.
-Conceptualizing & implementing strategies around talent pipeline creation for critical talent
-Inculcate discipline and code of conduct by reinforcing workforce ethics & value systems.
- Accountable for employee joining and induction formalities.
-Handling employee insurance management.
-Plan and arrange interview schedules and in house interview.
-Assist in administering benefits, wellness and leave of absence programmes, policies and procedures.
-Assist in imparting training by sourcing the faculty, arranging for venue, arrange the training material and other documentation part as needed.
-Renewal of all legal documents timely
-Submission of all returns as per government liaison.
-Strictly following standing orders applicable to company
-Maintain systematic information about the individual, employee history, characteristics, performance record, promotions, other records, additional qualifications, remarkable achievements.
