Logistics and Service Executive
Schneider Electrical
Total years of experience :18 years, 11 Months
• Maintain and update register for all orders, invoicing to customers and material deliveries in order to be able to track the status. Expedite order status, whenever necessary. Maintain archiving system.
• Log all Purchase Orders, Material Delivery Request, Order forms for Spares, Services and Projects in Order Intake Database.
• Assist Project Engineers and coordinate/liaise with Warehouse on in equipment ordering, receipt in Jebel Ali, clearance and delivery as per Contractual terms.
• Assist Project Engineers in preparation of forms/documents required for execution of projects.
• Support Project Engineers in day to day project follow up.
• Coordinate with Finance, Operation and Warehouse departments with regards to approval of order bookings, material requests, deliveries and invoicing.
• Prepare invoices in SAP and manually for projects.
• Coordinate with Finance Department on LC discrepancies and other invoicing related issues.
• Coordinate and responds, whenever required, to customers queries/complaints, and convey the same to the concern field/operations in-charge for necessary actions
• Perform miscellaneous job-related duties as assigned
• Consolidate monthly/quarterly/annual Order Intake and Sales forecast .
•Order Processing and Customs documentation (Imports as well Exports). Processed sales orders for importing and exporting merchandise and secured product availability for sales in set time.
•Co-ordinate inbound and outbound shipments - Coordinated with freight forwarders and customers for non-collection, pending shipments and sent out orders depending on shipment regulations and customer demand.
•Chase freight forwarders for timely delivery of shipments with relevant Customs documents.
•Responsible for entering GRN and costing in ERP- Documented and entered receipt notes received into system to validate prices, quantity, product availability and detailing “Material on Hand” and “Sales Out” processes.
•Report short shipments/Wrong shipments to the principals.
•Maintaining online Inventory- Directed various warehouse stock levels by employing information systems to handle E-MIRSAL and other relative documentation for outgoing and incoming processes.
•Invoicing and follow up for payments.
•Provide daily operational support to stake holders and Product Mangers.
•Coordinating with customers, forwarders, Couriers for effective Logistics.
•Responsible for Perpetual Inventory as per company’s guidelines- Contributed to monthly stock verification and reconciliation processes.
•Examining 3PL warehouse stock levels to avoid excess stock. Optimizing efficiency and operation effectiveness by evading inconsistencies between system estimation and actual stock.
•Managing inventory profile to ensure customers expectations are met in full whilst reducing stock turn by closely monitoring Inventory Ageing.
•Liaising with several vendors to confirm delivery as per shipping schedule statements and purchase plans.
•Liaison with various inspection & certifying offices for SASO, BV, SGS Certifications, and insurance brokers for marine & Air shipments.
•Preparation of back order reports for circulation to sales team, in order to analyse reason for backorder.
•Responsible for doing Techno-commercial evaluation of IT Equipments and suggest the implications of the same which would benefit the Company.
•Procurement of IT & Office Automation equipment at all India level.
•Negotiate the AMC’s for various IT equipment of the Company with the respective vendors.
•Authorized & Review all CAPEX request recd from all functions & process them as per DHL procurement policy.
•Initiating Requests for Proposals (RFP), reviewing/analyzing responses.
•Negotiate price, payment terms, and other delivery-and performance-related terms with selected suppliers.
•Selecting Suppliers, Pre-qualification and evaluation of suppliers on regular basis.
•Pre/Post Contract reviews wt key suppliers.
•Vendor Management, follow-up with the vendors on the execution of the order.
•Monitor KPI’s set for Suppliers & service providers.
•Liasioning with Major Vendors like Wipro, HP, Dell, IBM, Cisco, Compaq, Motorola, Xerox, Microsoft & many others for Procurement & Support issues.
Wipro is the No. 1 IT Company in India. I worked in the Finance Department and was handling preparation of MIS reports for the Top Management, Financial schedules for Audit purpose, Bank Guarantees, Invoice generation, and responsible for accounts payable. Later moved to the Sales and Marketing department and was reporting to the Regional Sales Manager. Duties included sales administration, making proposals, sending quotations, order processing, liaisoning with the Factory for the dispatches and working towards customer satisfaction.
Also have a Diploma in Computer Management from Mulund College of Commerce. 1997: - Undertook Certification course in Executive Development conducted by N.M Institute of Managementm, Mumbai.