Assistant Recruiter/ Admin Secretary
Al Suweidi Engineering Consultants Bureau L.L.C
Total des années d'expérience :13 years, 6 Mois
Job Profile (Assistant Recruiter - HR Assistant)
• Proficiently source candidates through established channels such as LinkedIn and BAYT, and effectively screens them to ensure alignment with job descriptions from diverse projects and departments.
• Validate candidates' last salary, expected salary, and notice period to ensure a thorough and accurate recruitment process.
• Arrange interviews and any necessary testing of potential candidates.
• Conduct Initial interviews to candidates.
• Working independently with hiring managers; collaborating to plan, organize, and implement the hiring process.• Build and maintain a talent pool of suitable candidates for diverse roles across Company's, enabling efficient recruitment when critical roles need to be filled.
• Coordinate in hiring activities.
• Prepare and post job ads online.
• Develop and update job descriptions and job specifications.
• Assist with new hire onboarding (e.g. preparing documents, coordinating orientation agendas)
• Prepare and update HR forms, SOPs, organization charts and HRMS Structure.
• Update and maintain employee information and documents in company portal.
• Register employees to events, convention, seminar and conference.
• Prepare CVs in company format.
• Prepare necessary requirements and coordinates with Insurance Broker in processing employees’ health insurance.
• Other works upon request.
Job Profile (Office Administrator)
• Supervise and maintain the day-to-day operations of the office, including managing office supplies, equipment, and facilities to ensure a well-organized and functional workspace.
• Provide comprehensive administrative assistance to various teams and executives, including scheduling meetings, arranging travel itineraries, and handling correspondence.
• Greet visitors, answer incoming calls, and direct inquiries to the appropriate personnel, creating a positive and professional first impression of the organization.
• Maintain accurate records, files, and databases, ensuring proper documentation and confidentiality of sensitive information.
• Act as a bridge between different departments, facilitating smooth communication and collaboration among employees.
• Arrange and coordinate travel arrangements for employees, including flight bookings, accommodation, and visa processing, when necessary.
• Engage with suppliers, service providers, and contractors to negotiate terms, process invoices, and maintain positive relationships with vendors.
Job Profile (Document Controller - Head Office)
• Prepares English letters to clients and contractors and registers documents to Aconex.
• Submits and receives original documents/drawings from external sources and registers to the in-house EDMS.
• Tracks controlled documents.
• Transmit documents to internal/external parties.
• Provides assistance in preparing the documents to be sent to client/contractor.
• Final preparation of project payments before submission to the Client.
Register and update company profiles in online systems (ADNOC, NDC, ZADCO, ADCO, Al Hosn Gas, ADMA and other ADNOC Group).
Responding to E-Bidding in online systems.
Prepares documents needed for tender submission.
Prepares all documents related to current projects.
Update & maintain records of company (Employees & Equipment Files) and manage hard copies.
Prepares letter to clients or any recipient.
Prepares quotations and purchase orders.
Prepares necessary requirements and coordinates with Insurance Broker in processing employees’ health insurance.
Prepares documents for processing of employees’ visa.
Transmit documents to internal/external parties for review and information.
Handles Documentation and manage general administration.
Log and track controlled documents.
Register the receipt of documents from both internal and external sources.
Carry out all other task as may be directed to my boss for a smooth operation in the company.
Send and receive emails.
Book Ticket and Chauffeur Service.
Job Profile (Technical Assistant/Document Controller)
Register and update company profiles in online systems (ADWEA, ADNOC, MUSANADA, etc.)
Responding to E-Bidding in online systems.
Handles Documentation and manage general administration.
Log and track controlled documents.
Register the receipt of documents from both internal and external sources.
Update & maintain records into company and manage hard copies.
Preparation of Project Material Submittal and Document control system as per Client requirement (ex. ADSSC, etc).
Preparation of Proposals, Manuals and Monthly Reports.
Log in the Daily correspondence and drawings.
Prepares letter to clients.
Prepares RCDRs.
Keeping the hard copy and soft copy updated.
Transmit documents to internal/external parties for review and information.
Carry out all other task as may be directed to my boss for a smooth operation in the company.
Send and receive emails.
Job Profile (Sales Assistant)
Register the receipt of documents from both internal and external sources.
Update & maintain records of quotations.
Preparation of Submittal.
Preparation of Proposals, Manuals and Monthly Reports.
Prepares letter to clients.
Prepares quotation and inquiries.
Keeping the hard copy and soft copy updated.
Send and receive emails.
Job Profile (Receptionist)
• Screened telephone and personal callers and recorded appointments.
• Filed correspondence and other records.
• Received and processed incoming and outgoing mails.
• Organized business itineraries travel arrangements & hotel bookings.
• Attend to visitors and deal with inquiries on the phone.
• Take and relay messages to concerned staff.
• Provide information to callers.
• Greet incoming visitors entering.
• Deal with queries from the customers.
• General administrative and clerical support.
• Schedule appointments.
• Organize meetings.
• Send and receive emails.
Register the receipt of documents from both internal and external sources.
Update & maintain records of quotations.
Preparation of Submittal.
Preparation of Proposals, Manuals and Monthly Reports.
Prepares letter to clients.
Prepares quotation and inquiries.
Keeping the hard copy and soft copy updated.
Screened telephone and personal callers and recorded appointments.
Filed correspondence and other records.
Received and processed incoming and outgoing mails.
Organized business itineraries travel arrangements & hotel bookings.
Attend to visitors and deal with inquiries on the phone.
Take and relay messages to concerned staff.
Provide information to callers.
Greet incoming visitors entering.
Deal with queries from the customers.
General administrative and clerical support.
Schedule appointments.
Organize meetings.
