Recruitment Officer
Hamad International Airport
Total years of experience :11 years, 4 Months
-Responsible for designing and implementing recruitment plan for the positions assigned.
-Responsible for screening applications to shortlist candidates for selection process.
-Ensures that offers are issued within the set time frames after receiving approved staff
requisition.
-Responsible for conducting the interviews and taking part in the evaluation along with
the hiring managers
-Responsible for recruiting the most suitable candidates, as per approved manpower
budgets to ensure adequate manning of the assigned department.
-Responsible for coordinating with the onboarding team the updates of selected
candidates until the time of joining
-Responsible in continuous communication with the Hiring Managers regarding their
vacancy and selected candidates until the position is closed
-Responsible in maintaining tracker for all vacancies assigned and preparing hiring
reports, whenever needed.
-Responsible for other related duties, as assigned
RECRUITMENT
-In-charge of recruitment & hiring, Qatar & UK
- Sourcing candidates through different portals
(Bayt.com, Indeed, NaukriGulf, Gulf Talent and Gulf times)
-Sourcing through Social media and LinkedIn
-Plans and Conducts Walk in Interviews when necessary
-Participates in recruitment travel when necessary
-Maintains a database of manpower agencies in different countries
-Reviews and maintains the budget and org chart of the department while recruiting
-Review all applications; reading carefully and evaluating presented qualifications on all
levels.
- Contact applicants with the highest potential to schedule in-person/skype interviews.
- Perform interviews carefully and intentionally, asking in-depth questions and listening to the answers carefully while taking detailed notes.
- Candidate and Management salary negotiation
- Create a report of the highest qualified and most talented candidates to be presented to the hiring manager.
- Draft and issuance of Job Offers to selected candidates
- Direct communication with recruitment agencies from interview to deployment of selected candidates.
- Arrange flight booking and airport pick up for onboarding employees
- Process service agreements & renewals for local & international recruitment agencies.
- Track probationary period and issuance of confirmation letters to successful employees
- Identify vacancies & approves casual staff request
- Maintain and update job description for all positions in the company
- Process employee’s promotion as per company’s policy.
EMPLOYEE AFFAIRS
- Conduct disciplinary and counseling session, termination and exit interview
- Ensure staff’s adherence to the company's policies and procedures.
- Generate monthly reports includes and not limited to:(Recruitment & Hiring Report, Manning Report, Leavers Report, Promotion Report, Casual Staff Report)
- Assist employees with day to day queries.
-Other Confidential Tasks - demobilization program monitoring and updates.
GOVERNMENT PROCESSING
- Monitoring of new visa application for overseas joiners and transfer if visa for local joiners
- Assists in scheduling of QVC, where applicable
- Monitoring of RP Renewal, Exit permit, visa cancellation.
- Monitoring of employee transfer of sponsorship to new company.
OTHER TASK
- Updating of Employee File Folder (201) both hard copies and soft copies
- Updating Master file list
- Other task assigned by superior from time to time
- Jobs posting based on Company needs
- Coordinating the recruitment process to achieve timely results based on Company Plan.
- CV searching, screening.
- Cooperating with local and international manpower agencies. Screening and selecting best of them, negotiating about conditions of agreements.
- Arranging and conducting interviews with all levels of candidates
- Preparing Interview assessment Forms, selecting the best candidates for Management Approval.
- Preparing and issuing Job offers, preparing all needful pre-hiring documents and follow up with candidate till joining date.
- Follow up on every stage until on boarding which includes the ff:
(Acceptance, medical, documents for visa processing).
- Arranging issuance of New RP and employment contract. Coordinating of employment contract; receive or prepare contract preparation request, organize signing & authentication of employment contract.
- Create, maintain and update employee’s files Recruitment or New RP related inquiries
- Assisting in employee relations and acting as point of contact for employee questions and grievances, understanding local employment legislation, compliance requirements and providing advice and information to managers relating to all aspects of employment.
- Tracking the VISA count of the company; renewing VP; applying additional visa; requesting for VISA change.
- Managing the recruitment process for countries where the company covers which includes (Qatar, KSA, UAE, Turkey, South Africa and New York).
- Handles end-to-end recruitment process
- Plans, develops & provides introductory & orientation training to newly
joined staff.
- Maintains an updates schedule of manpower requirements in all departments
- Active use of recruitment sourcing tools, media advertisements, jobsites, internal and external references.
- Works closely and coordinates with various agencies to deliver recruitment needs
- Prepares job offers and carry out salary negotiations.
- Coordinates with PRO for processing and releasing of visa.
- Coordinates with agencies for flight bookings and deployment schedule.
- Arranges airport pick-up and placement of newly arrived staff in accommodation
- Prepares necessary joining procedures.
- Develops and maintain applicant’s data-base for quick references.
- Direct preparations and distributions of written and verbal information to inform employees of benefits, compensation, and personnel Administers, direct, and review employee benefit programs.
- Issue Relevant Compensation and Benefits reports for senior management.
- Arranges tickets for employee will go for: Annual Leave, Cancellation, Business trips.
- Monitors and process employee Food Handling Certificate.
- Monitors and process employee Qatar ID renewal.
- Assists with the implementation of HR policies and procedures.
- Assist in Payroll preparation by updating the timesheets from different department sites and offices.
- Responsible for arranging of staff accommodation in coordination with the camp boss.
- Organize/coordinate departmental and divisional functions, celebrations, gatherings, sendoff functions,
team building activities.
- Prepares and process Resignation Acceptance, Termination Notice, and Warning Letters.
- Maintaining the Employee 201 Files and keeping it up to date as per company standards.
- Maintaining multiple customer environments on an on-going basis.
- Balance multiple priorities, to be prepared for future events as well as expected changes.
- Maintain regular meetings with the client, discussing: goals, priorities, product road map, monthly releases and positioning additional services for identified gaps.
- Gather advanced functional and simple technical business requirements from client with potential translation into a Solution Suggestion according to client needs and scope of Concur products/services.
- Configure at a macro level as well as specific features and functionality at a module level.
- Creating, Monitoring, Updating and Closing support cases.
- Maintain active documentation of what is completed for the client; new functionality review (monthly) site health check (every 4-6 months), case escalations (daily/weekly), enhancement requests (weekly), etc.
-Liaison with client team members and Concur internal resources to ensure understanding and clear communications.
-Consistently communicate project status with Account Management and Concur Advantage management team as needed.
-Develop and maintain functional and technical product knowledge.
-Develop and maintain knowledge of Concur’s implementation and support practices and methodologies
-Provide contributions to Concur’s project methodology and document library which includes development of new documents/processes as well as updates to existing documents/processes.