Finance Accountant
Masdar institute of Science and Technology
مجموع سنوات الخبرة :13 years, 7 أشهر
• To handle the accounts payable function by receiving and processing vendor invoices and payments.
• Processing reimbursements such as Petty cash, Housing Loans, Travel Expenses, Per Diem and other business related expenses for faculty and staff and students.
• To receive and process per diem claims supported by respective Duty Travel Request (DTR) forms submitted by Faculty, staff and students.
• To ensure that employee expense reimbursement requests are processed through the Finance Department within 10 working days.
• To receive and process payment for all vendor invoices in a timely manner ensuring that their payment terms are adhered to.
• Processing Purchase order and contractual invoices by validating the Purchase order requisition and contracts.
• Verifying and reviewing all new vendor information and ensuring maintenance of files.
• Verify calculations, determine cost allocation codes and ensure proper authorization on all documents being processed. Allocating invoices to the appropriate cost centres/accounts/project codes depending upon the nature of invoice.
• Maintain advance payment register and follow up for the liquidation of advances.
• To maintain a log of all payment documents received and processed by the department, including time stamping of every payment related document received in the department.
• To prepare vendor reconciliations of selected vendors in coordination with other department colleagues.
• Acting as a point of contact for all staff and students, investigating and responding to inquires / requests, ensuring sensitive/immediate issues are brought to attention of the relevant officer and the Financial Controller and to ensure achievement of the financial services department’s customer service objectives.
• Initiate the bank reconciliation process on a monthly basis ensuring that all disbursements have been recorded appropriately as well as verifying the validity and authenticity of all transactions presented on the bank statement.
• To assist the treasury function in processing of payments, bank transfers and reconciliations when required.
• To ensure that Masdar Institute financial procedure and process are practiced.
• Monitor, control and improve systems, processes and databases to ensure system security, accuracy and compliance with internal and external controls.
• Managed accurate and timely processing of invoices, validated content and resolved various issues
• Worked on process automations to foster an environment of continuous improvement which propelled efficiency gains and significant time and cost-savings
• Trained new hires and under graduates and served as the primary "go-to" trouble-shooter on new systems
• Facilitated "no-fault" internal and external audits as a result of sound recordkeeping and thorough documentation
• Worked as Quality Control Analyst to key verify invoices before releasing payment
• On boarded external vendors to the Goldman Sachs classic Systems by doing several back ground checks and due diligence
• Initiating call backs for setting up client bank account and remit details and also sending remittances to the postal and e-addresses.
ACCOMPLISHMENT :
• Worked on re-structuring hotline call hours for accounts payable (India / America / Europe) which resulted in eliminating night shifts for the team
• Appointed as a point of contact for divisions like GIR / Securities / Legal to resolve their issues and concerns and build a good rapport by having monthly conference calls without fail
• Continuously worked on weekly Risk quotient reports for the invoicing team to report invoices highly aged with the dollar amount to the higher management and also reduced the RQ score from above 5 to 3 and less than 3.
• Coordinated the annual financial audit by providing all the necessary information and schedules to the internal/external auditors in a timely and accurate manner.
• Was a part of Business Unit Intelligence group to create BHC documents for the new hires, onboard them to the new applications and train them accordingly.