Medical Secretary II
King Fahad Medical City
Total years of experience :11 years, 3 Months
1. Organizing meetings, prepares and taking minutes, agenda and distributes required documents.
2. Performing general clerical duties to include but not limited to copying, faxing, mailing and filing.
3. Conducting research, compile data and prepare papers for consideration and presentation for the Associate Executive Director.
4. Locating, filing and retrieving organizational documents, record, reports, tables and other source of information.
5. Creating and modifying documents such as memos, letters, internal electronic filing system.
6. Monitoring office supplies and recorders as necessary.
7. Researching and assisting with the preparation of the policies and procedures.
8. Providing administrative support such as typing correspondence, reports, documents and maintain confidential records and files.
9. Maintaining, organizing and updating electronic filing system.
10. Responsible for orderly filing of pertinent records and efficient clerical and administrative works.
11. Dealing with incoming and outgoing mails and hand it to appropriate individuals.
12. Assisting in coordination of special events and administrative programs of Patient Affairs Administration.
13. Preparing and designing presentation, brochures, manuals and newsletters for Patient Affairs Administration.
typing and proofing histories, physicals, consults, slides, operatives, test results or other medical information from physicians;
* Maintaining records of incoming and completed transcriptions;
* Assuring chronological typing order and\or urgency of assigned work;
* Typing of letters, other correspondence and special reports as requested;
* Verifying the accuracy of patient information on file;
* Answering the telephone and responding to inquiries on routine information in accordance with established procedures;
* Duplicating documents and other forms as requested;
* Maintaining patient confidentiality; and,
* Performing other related duties within the clinic as assigned.
Ensures physician productivity by maintaining calendars; scheduling patient appointments; physician consultations; professional meetings, conferences; teleconferences, and travel.
Produces information by transcribing dictation, preparing medical reports and summaries, patient histories, operative notes, manuscripts and correspondence; planning, organizing, coordinating and controlling projects.
Provides historical reference by developing and utilizing filing and retrieval systems; maintaining patient records; recording meeting discussions.
Secures information by completing database back-ups.
Maintains patient confidence and protects operations by keeping information confidential.
Maintains office supplies inventory by checking stock; anticipating needs; placing and expediting orders; verifying receipt.
Keeps office equipment operating by following operating instructions; troubleshooting breakdowns; maintaining supplies; performing preventive maintenance; calling for repairs.
Maintains quality results by following and enforcing standards.
Serves and protects the health care community by adhering to professional standards, hospital policies and procedures.
Updates job knowledge by participating in educational opportunities; reading professional publications.
Enhances physician office reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Transcribe X-ray - Special Procedures and CT - Scan result. responsible for other clerical works.
erforming secretarial\clerical duties including medical transcription, composition and
dictation;
* Preparing and processing correspondence;
* Responding to incoming telephone calls, screening calls, taking and relaying messages
and providing information;
* Providing support services to patients and medical staff;
* Scheduling appointments and admissions as requested;
* Maintaining appointment books for patients and updating physician schedules;
* Ordering and maintaining patient records as requested;
* Ordering and restocking office and clinical supplies;
* Assisting in the care and maintenance of office equipment;
* Maintaining patient confidentiality; and,
* Performing other related duties within the clinic as may be assigned