Executive HR And Administration
Swiss Perfume FZC
Total years of experience :11 years, 5 Months
Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal files.
Also, doing some admin work for the General Manager - Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies.
Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Provides information by answering questions and requests.
Recruiting, training and supervising junior staff and delegating work as required.
Working knowledge of email, scheduling, spreadsheets and presentation software.
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Provides administrative support to the IT Management group to prioritize business goals and information needs:
Consolidates and reviews IT Staff work schedules for approval, Processing of IT Procurements, Hardware and Software request by end-users, Service Level Agreement with providers, Drafts technical documentations for IT Special projects, Checks and ensures that IT projects are within schedule and according to plan, continually assess a products performance level to ensure the design and functionality meet predetermined criteria. Responsible for the upkeep of all service records.
Conducts technical research and analysis, performs secretarial duties, including managing calendars, scheduling meetings, screening and handling office communications, greeting and directing visitors.
Acts as a liaison between:
IT Services and end-users
IT Services Management and store-based IT Staff
IT Services Management and external business entities
Specific Duties and Responsibilities:
IT Procurements
Responsible for canvassing of best price from suppliers/service providers.
Generation and submission of purchase orders
Tracking status of orders.
Ensures that invoices are sent to appropriate accounts for payment.
IT Correspondences: Reviews incoming e-mails and determine appropriate course of action, Drafts outgoing e- mail and replies.
Provides correspondences
Coordinates schedules and travel arrangements
Reviews all IT staff work schedules, and request for changes thereof.
Arrange and attends meetings, taking minutes if necessary
Undertake all word processing that is required
Undertake all filing that is required
Contacts service personnel over appropriate communication methods to obtain or give information and directions regarding service or installation activities.
Prepares written reports on- demand for problems encountered: stating the current of the problem, cause of the problem, solution applied and measures taken to prevent the recurrence of the said problem.
Meets with manager and/ or officers of the Makati supermarket corporation group of companies regarding general status of concerns/issues.
Ensures that the POS System environment always conforms to standards as set by the manufacturer / supplier of the equipment or as industry dictates.
Performs the duties and responsibilities of the IT Store Support Staff in the event of his absence for whatever reason, or as directed by the IT Services Division Manager.
Performs other related tasks/ function as assigned by the IT Services Division Manager.
Organizational and Relationships:
Reports to the IT Manager
Supervised a team of IT Store support groups
Coordinates with managers/officers of the different companies of the Makati Supermarket Group of Companies.
Coordinates with suppliers and services providers.
Bachelor of Science in Computer Science