Purchase Supervisor
Airest Restaurant Middle East LLC
Total years of experience :16 years, 4 Months
• To implement a standardized procedure for the purchasing of goods or services for the business purposes or according to contract benefit regulations of our company with an exact control tool for the administration and accounting department. It ensures all purchases are efficiently and properly ordered, received and secured.
• Locate vendors for materials, or supplies, and interview them in order to determine product availability and terms of sales.
• Ensure that the financial transactions and contractual terms are fulfilled by the suppliers, i.e. Rebate, volume discount, etc
• Coordinate with Branch Manager and with Head Chef in regards to Spoilage, Expiry of material and take adequate steps to obtain replacement from the respective suppliers wherever possible.
• Update the Operation Manager & Executive Chef with regards to price fluctuation and market situation.
• Coordinate with the Branch Manager for the creation of purchase requisitions in SAP system and to ensure the pricing and ordering are correct.
• Supervise the receiving function and Monitor stores with regards to day to day operation i.e. distribution, ordering, inventory control.
• Ensure that correct deliveries are made and posted properly into SAP system.
• Report to the Finance Manager any unusual amount of material being requested which does not justify the purchase/Inventory cost.
• Providing adequate knowledge for the line staff about the products and the usage of the product, etc.
• Providing training to the Branch Manager with reference to the creation of Purchase order, GRN entry, etc.
• Creation of FOC (Free of Cost) Purchase order.
• Maintaining the Supplier data base for future purchasing reference.
• Prepare Monthly Procurement Activity report as per designated criteria, i.e. stock holding, slow moving report, expiry items report, price variation, etc.
• Creation of new article code in SAP as per the standard format for all Raw material & Trade Articles.
Updating the Cost price of the material.
• Proactively manage and monitor supplier performance, to ensure that company enjoys optimum service, quality and commercial terms.
• Suggest and implement continuous improvements and best practices to purchasing systems and procedures.
• Any other duties that may be required by the Manager or the Company, these duties may be required from time to time.
• To be responsible for accurate and timely issue of quotations, proforma & invoices
to our customers as required.
• To process inquires by phone, fax, email and personal visits in relation to company business
• To meet customers on our premises to discuss their requirements.
• To maintain good relations with our customers
• To maintain an efficient working environment.
• To make accurate sending the statement of accounts and asking them for their outstanding balance to be paid according to the agreed payment terms
• To solve problems by liaising with the other staff, driver, salesman and the customer.
• Other tasks to support the business plan and when required including extra working hours if required to ensure company business objectives are met.