Senior Parts Coordinator
Terberg Middle East Fze
Total years of experience :15 years, 10 Months
Oversee quotation to be sent on time.
Verifies prices and evaluating cost of the shipment and incoterms to be used.
Process purchase orders and liaised with suppliers with the delivery and availability of the shipments.
Handling and clearing import and export shipments.
liaised with clearing agents, couriers, forwarders for the timely movement of shipments.
Control warehouse & warranty shipments.
Checking and submitting Tenders online
Creating new customer & supplier account in the LIST system
Updating price and setting up new part no in the system.
Arrange all customs and logistic formalities (bill of entry, Free zone transfer of ownership, acknowledgment of transfer, Certificate of Origin)
Monitor the movements of the stock and stock levels
Create service and warranty jobs for invoicing and claims
Arrange the service and maintenance schedule of the technicians.
Liaising with the captain of the vessel (ETA & ETD) to ensure the service and maintenance are to be scheduled on time.
Applying for NOC and gate pass of the technicians from port authorities for the service and maintenance of the Terberg vehicles.
Performing bi-annual stock inventory.
Receiving and answering customer emails and inquiries.
making quotations, invoices, and sending out parts orders.
Estimate freight charges and advise incoterms of the shipment
Proactively monitor the whereabouts of all shipments to advise delivery.
Sending out shipping documents to customers for custom clearance.
Making invoices
Capture inbound and incoming shipments (Inspect and received spare parts)
Making goods receipt note (GRN) for all inbound shipments.
Labeling and binning stock items to each designated locations.
Report to the supplier for any damages and discrepancy of the shipment.
Process marine insurance on all bulk and heavy shipments.
Process transfer of ownership shipment within free zone.
Prepare sales and purchase orders documentation ( Proforma invoice, sales invoice, packing list, and purchase orders etc.)
Assist store in charge with the assigned duties and dealt with all routine matters connected with allocating, receiving, inspecting, storage, handling, distribution and inventory control of the warehouse and the day to day operation.
Maintain stock supplies and inventories, and making purchase orders for stock replenishment.
Verifies goods received against the purchase orders and report to the concern personnel for any damages or short shipped items.
Dealt with all account managers requirements and supply their needs according to their respective areas.
Assist & entertain perspective clients for opening an account
Ensuring that the day to day operation will be accomplished in a smooth manner with the designated time.
Representing the company during the trade exhibition, events and product launching.
Making monthly and weekly IMS (In Market Sales) and physical stock reports.
Yearly inventory of stocks.
Processing all necessary documents for import and export formalities (MOH clearance, Chamber of Commerce, Export bill of entry)
Liaise with suppliers and clearing agents for the status of the consignments.
Processing all on line application for customers importers code, & on line documentation (Mirsal 2) and clearances.
Dealing with customs formalities, sending & clearing of consignments.
Tracking shipment inbound and out bound.
Making Monthly debit notes for the supplier.
Oversee the daily operations of the warehouse
Receives and inspect all incoming materials and reconciles with the purchase orders, and generate reports for any discrepancy and damages for the order received.
Responsible for maintaining accuracy of the stores and all of their assets
attending phone calls for customer orders and query.
check supplies and request tools to be use in the operation
Performing inventory every month.
Report to the immediate supervisor for the flow of business operation and for requisition of supplies for approval.
