Purchasing Supervisor
Balsharaf Group
Total years of experience :16 years, 7 Months
SAP ( Purchasing Module )
Planning and Preparation of orders as per stock.
Shipment, transportation and documentation follow up.
Updating the system with expected arrival list and ensure all documents required for entry into KSA are in place.
Follow up on customs clearance of shipments.
New items creation.
Collecting shipping documents under L/C - D/A - CAD.
Arranging insurance on Shipments.
SFDA registrations
Food baskets
Report to Purchasing Manager
- Perform and implement all customs clearance activities as following upcoming shipment, documents transactions and day to day related activities in accordance with the objectives, policies and procedures.
- SFDA registrations of new products & make sure all products are registered in SFDA prior to vessel arrival.
- Following with purchasing department and finance department for reception of complete set of shipping documents for customs clearance purpose, and ensure its compliance with customs regulations and exemption lists requirements.
- Coordinating with the clearing agents and prepare supporting documents required for clearance such and ensure on time submission and follow up for immediate clearance.
- Confirming vessels arrival time to operation & finance department for payment purpose.
- Following shipments and documents with the freight forwarders and shipping lines.
- Participating in the development of the customs clearance section's work plan and preparing work schedules and expediting work flow to improve efficiency of the customs clearance section.
- Following with the freight forwarders, couriers and shipping lines for freight quotations and price lists for inbound shipments.
- Following with the transporter(s) to ensure on time & complete delivery of cleared shipments.
- Preparing periodic reports (daily container tracking report) with respect to customs clearance section's activities and achievements to be submitted to the support services section head.
-Guarantee that any and all of our inbound shipments are cleared within the given free period offered by the sea ports, in order not to incur penalty payments.
- Keeping records of all demurrages, detention, etc. And follow up with the concerned parties for settlements and implements preventive actions to avoid customs penalties.
- Performing other duties related to the job.
- SAP ( Purchasing Module )
- Following all placed orders / dispatched shipments of imports to ensure timely delivery of goods.
- Tracking and monitoring all shipments and pending orders with suppliers.
- Following shipping documents under L/C - D/A - CAD and preparing the documents for custom clearance.
- Updating the system with expected arrival list and ensure all documents required for entry into KSA are in place.
- Clearance of Goods follow up.
- Verifying receipt of items by comparing items received to items ordered.
- SFDA Registration .
- Alpha System
- Cost of goods
- Payments & Statement of account
- Journal entries.
- Cost Equation.
- Inventory & Adjustments.