Administrative Officer / Registration Officer
General |International Co. LLC
Total des années d'expérience :12 years, 11 Mois
• Preparing pre-qualification documents for required approval in the company
• Supporting the tender department by compiling necessary documents required for the tender
• To create and administer new and existing (renewal/update) registration applications and pre-qualifications with ADNOC Operating Companies, Government and private entities.
• Carry out initial screening/assessment of vendor registration/pre-qualification applications, verification of commercial questionnaire and coordinating site/audit visits between the audit team and vendors.
• Receives and control tender documents and requirements and distribute to all concerned engineers, prepare summary data analysis and summary
• Liaise and assists in the preparation of tender documents and technical submittal and other related admin task for Water Treatment Division and Facility Management Division
• Communicate with the requirement of the clients to the managers for the project compliance
• Forwarding the inquiry to the in charge person. Preparing quotations and correspondences for the clients
• Preparing expense claim/reimbursement form and monthly time sheets for the staffs
• Preparing and supporting monthly sales /report inquiries, minutes of meeting to the staffs, and job offer letter to the applicants
• Submitted more than 100 Technical Submittal for Water Treatment Division (Water Treatment Chemicals, Filtration Systems and UV, Waste Water Recycling Systems, Cooling Water etc.) to various clients.
• Receive all incoming documents (invoices, delivery orders, letters, inquiries, purchase orders) and assigned to the concerned person; maintain files.
• Accepting, preparing, and organizing courier delivery
• Monitoring and preparing office stationary
• Implementing proper documentation and filing system
• Assisting and complying in the implementation of the quality management system
• Assisting the sales team in preparing proposal for the clients
• Scheduling interviews and meetings
• Performing general administrative duties and clerical support
Ensures items are in stock and ready to use
Coordinates prompt delivery of supplies
Negotiates with suppliers and other partners
Plan, coordinate, and monitor expenses
Manage good customer relationships
Sorting emails, answering phones, taking messages, and follow up with customers
Ensures that project contracts and bids are complete and filed on time
Processing weekly time cards
Maintaining filing system and order office supplies
Receiving and depositing cash/cheques on the bank
• Efficiently handle helpdesk and reception area of the data centre
• Encoder technical complaints received using BMS system and coordinate with required technician to ensure all jobs are completed in timely manner
• Monitor entry of contractors & sub-contractors; ensure proper logging and documentation are done before entering restricted area
• Issuance of access cards to visitors, contactors, staff members, and tenants for data centre and office building
• Provide administrative assistance to concerned data centre manager/s
• Prepare site forms, permits, checklist, and various reports
• Responsible for handling all data centre reception emails, faxes, incoming and outgoing mails, posts, and correspondence
• Maintain adequate stationary supplies for the management offices and the re-ordering of same supplies
• Maintain operations and maintenance manuals, asset registers, maintenance records, and statutory documentation and efficient filling system both electronic and hardcopies
• Perform other duties as assigned and assists other team members in different work disciplines as required in order to meet all work assignments
• Answer telephone, screen, and direct calls to the concerned person. Logging, tracking, recording, and routing all help desk interactions, issues, request, documents resolutions and actions taken.
• Prepare daily schedule of PPM (Preventive Planning Maintenance), letters and correspondences to our clients/suppliers, and daily maintenance schedule
• Identify and escalate situations requiring urgent attention
• Provide feedback on the efficiency of the customer service process
• Handling incoming work request the filing system and file all correspondences
• General Administrative and clerical support
* Answering telephone inquiries
* Preparing incentives for the agent and sub-agent
* Preparing acknowledgment Receipt
* Doing report for daily and monthly releases
* Processing loans for seaman/s
* Encoding applicant’s information on our system
* Field Work
* Input/encode applicant’s data on MS Excel.
* Prepares transmittal slips.
* Assist in checking of test papers of the applicants.
* Assist in daily time record of the employees.
* Answer telephone inquiries.
* Sort and file documents and daily time records of the employees.
Year Attended (