Document Controller
OGASCO LLC ICAD 1
Total years of experience :5 years, 8 Months
Print, scan, organize and distribute documents/drawings as
needed according to company’s procedure.
Managing and maintaining company and project documents.
Tracking and logging all incoming and outgoing documents.
Review and check the Documents received from Client and
inform/requests for the missing documents.
Ensuring that all documents are stored securely and are easily
accessible for authorized personnel.
Collaborating with the QC, Project & Engineering, and QHSE
Team to support audits and inspection.
Coordinating with the Client (ADNOC), Sub-contractors and
Teams to ensure timely submission and approval of documents
and drawings.
Adhering to document control standards and best practices.
Generating reports on document status and progress.
Supports the Engineering Team in generating MTOv (Material
Take-Off)
Supports the Engineering Team in generating technical drawings.
Provide administrative support for the Operation Manager and Project Manager's Team Lead as needed
▪Coordinate with the Implementation Team for the Progress of the Project
▪Notify the Project Manager's Team Lead for the new approved projects
▪Create and maintain project documentation, reports, database of Clients and Client needs
▪Record keeping & reporting of services provision in an organized manner to maximize productivity
▪Assist in the management of Annual Contracts and Support Services
▪Prepares necessary documents and apply for a work permit
▪Coordinate and liaise with the Supplier
▪Assist/Support and solve remotely if any technicalities appears in the site
▪Prepares Technical Proposal and Commercial Proposal
▪Prepares Operations and Maintenance Manual
▪Prepares Material Submittal
▪Updating Project List Tracker
▪Scheduling meetings and setting agendas for the project team
On - site inspection and survey.
▪Operates Computer - Aided Engineering Design (AutoCAD) software and equipment to perform engineering tasks.
▪Develop understanding and comply with all MDU and project documentation standards.
▪Work closely with all departments to ensure the project timeline is met and the final product conveys the correct information.
▪Prepares the Bill of Quantity and Scope of Work of the site network design.
▪Prepares the As-Built Plan of the finished sites.
Handles PLDT Fiber-to-the-Building (FTTB) Projects.
▪Responsible for preparing documents for application of ROW (Right of Way) Permit or any permit required by the Legal body with jurisdiction.
▪Report site acquisition activities on assigned sites, also coordinate with the Design Engineering Team and Implementation Team.
▪Coordinate and monitor permit applications, regulatory reports and construction plans for the site.
▪Profiling of sites for acquisition and coordination with the Building Administrators/Village Managers for survey request and letter of intent/proposal.
▪Coordination with Site Acquisition Admin Assistant for the survey schedule, Engineering Plan completion and issuance.
▪Submission of Pre-Installation Bonds and other required payments.
Act as an Internal Auditor to verify the effectiveness and maintenance of the four (4) implemented systems: ISO 9001 (Quality Management System), ISO 14001 (Environmental Management System), ISO 18001 (Occupational Health and Safety Assessment Series) and ISO 22000 (Hazard Analysis and Critical Control Points) Assists in the formulation and preparation of the overall project schedules (Internal and External Audits) and data gathering plan.
▪On-site observation or coordination with the different departments Handles, monitors, gathers and consolidates all data, documents, records and information of assigned departments or special teams created as required by the management systems.