Daisy Villanueva

• Forwarding customer inquiry thru email in related requirements.
• Preparing/ arranging of Inquiry & quotation reference as requested divisions.
• Monitoring incoming and outgoing correspondence.
• Records minutes of meeting for debtors & contracts meeting and other office meeting
• Arranging required quotation to be submitted.
• Keep a log for in and out of all official couriers and coordinate with the courier companies.
• Secretary works for Managing Director
• All Receptionist works

• Preparation of enquiries, quotations, letters, faxes and transmittal
• Preparation of weekly Quote Bank Reports (Door/ Hardware)
• Maintain the Daily Enquiry Log Sheet (By Fax, Mail and Hand Delivery) and Monthly Report
• Supervision of driver’s work (Coordinate with the deliveries for Rumaillah Warehouse Equipment & Rumaillah Services Department)
• All the Secretarial works of the Rumaillah Warehouse Equipment
• Stationery Handling (Order and Distribution of stationery requirements)
• Attending all the telephone calls
• Taking a log and distributing the received faxes and emails
• Keep a log for in and out of all official couriers and coordinate with the courier companies.
• Time to time help for typing specification for Engineering Department Work (Comparisons)

• Compose and encodes routine letters and distribute incoming mail and prepare answers to routine letters.
• Receives and screens visitors and telephone calls, takes messages, or transfer calls to appropriate individuals, schedules appointments, provides information to callers requiring knowledge of company's operations.
• Assists in document control
• Establish and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor's control.
• Operate office equipment such as fax machines, copiers, and phone systems.
• Maintaining filing systems and maintains confidentiality of documents and information received

• Perform office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Takes minutes, prepares and monitors timekeeping and other personnel records.