سكرتير المدير العام
شركة المهلب للمقاولات والتجارة
Total years of experience :18 years, 5 Months
1- العمل على مشروع لإحياء التراث الكويتي .
2- القيام بجميع التجهيزات والترتيبات للفعاليات والمعارض .
3- حفظ مقتنيات الشركة بشكل يحافظ على صلاحيتها.
4- تجهيز الرواتب وأجازات الموظفين .
5- توفير جميع الإحتيجات الخاصة بالمكتب .
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Responsibilities:
1-Provide counseling on policies and procedures
2-Maintain employee records (attendance, new joining data, ...) according to policy and legal requirements
3-Review employment and working conditions to ensure legal compliance.
4- Prepare the salary certificates & experience letters.
5-Prepare the internal memos and the circulars.
6- Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
7- Open, sort, and distribute incoming correspondence, including faxes and email.
8- File and retrieve corporate documents, records, and reports.
9-Scheduling job interviews and assisting in interview process.
10- Preparing new employee files.
11-Maintaining calendars of HR management team.
12- Greet visitors and determine whether they should be given access to specific individuals.
13- Prepare responses to correspondence containing routine inquiries.
14- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
15- Prepare agendas and make arrangements for committee, board, and other meetings.
16- Make travel arrangements for executives.
NOVEMBER 2013 TILL August 2016
Executive Secretary @Al Tawasol General & Contracting Co.
Responsibilities: • Set up accommodation, make travel arrangements for executives and VIP visitors.
• Organize and maintain appointments.
• Greet and receive visitor.
• Answer telephones and handle in appropriate manner.
• Maintain the general filing system and file all correspondence.
• Preparation for Meeting within the office & Outside Office.
• Prepare confidential and sensitive documents.
• Schedule meetings and arrange conference rooms.
• Prepare correspondence and stuff mail into envelopes.
• Coordinates office management activities.
• Plans events and volunteer activities.
• Maintain office procedures.
• Operate office equipment, such as photocopy machine and scanner.
• Maintain hard copy and electronic filing system.
• Responsible for everyday internal/external correspondence.
• Following up on appointments and meeting dates, sending out emails and date management.
• Share all the files on the network server.
• Manage spreadsheets.
• Working with internal facility management in relation to office needs.
• Collecting information for any subject from web browsers.
1
September 2005 till November2013
Excutive Hayat Est.
Responsibilities: • Filing documents, knowledge in setting up a filing system.
• Set up accommodation, travel bookings for staff members.
• Organize and maintain appointments.
• Handle daily normal secretarial tasks.
• Compose reports, forms and other materials.
• Schedule and organize activities such as meetings, travel, and organization activities.
• Resourcing office tools, equipment and supplies.
• Operate office equipment, such as photocopy machine and scanner.
• Answer phone for Manager and answer all routine questions.
• Prepare agendas, notices, minutes and resolutions for top management.
• Maintain hard copy and electronic filing system.
• Handles the filing activity of the department.
• Performs any duty assigned by the management.
• Receiving the posts from departments and projects for approval and manager review.
University graduate - Bachelor's degree in accounting.
