دانة محمد

• Provide proactive and timely executive assistance to the Director; organize appointments and all official engagements, optimizing planning for the Director.
• Monitor the Director’s inbox and ensure that follow-up action and deadlines are met, and correspondence is answered in good time.
• Ensure that matters requiring action by the Director are brought to his attention and carried out in a timely and accurate manner.
• Identify and assemble relevant documentation and briefing material for the Director’s meetings, with attention to detail and timeliness, to ensure they are appropriately prepared for all engagements.
• Make all practical arrangements in the preparation of mission orders, briefing folders, and expense claims for the Director’s official travel in a timely fashion.
• Exercise good judgement and initiative to manage all routine matters not requiring the personal attention of the Director, ensuring smooth and efficient co-ordination.
• Work with the other schools’ branches inside and outside Kuwait.
• Compile information from heads of schools and respond to requests in a timely manner.
• Work with other members of the Directors Office support team to coordinate, and follow-up on relevant actions across the team.
• Draft routine correspondence and prepare memos/letters, official documents, and reports in both official languages of the Organization, including proof-reading, revising, formatting texts, and checking for consistency between the English and Arabic. Take notes and provide short summary records, as required.
• Assist in the preparation of documents and presentations, including in Microsoft PowerPoint, Word and Excel.
• Foster and maintain good working relations on behalf of the Director’s office with high-level office in the Private Education, government, business, and other international Schools and Universities.
• Provide support to the Heads inside and outside Kuwait as necessary.
• Assist the team in events organized by the Office of the Director as needed.
• Provide assistant and carry out any other related duties, as required to meet evolving needs

I'm working as executive secretary to the superintendent in American Creativity Academy Schools in Kuwait

I'm working as executive secretary for the assistant superintendent in ACA

Duties:


• Organizing and servicing meetings (producing agendas and taking minutes).
· Arranging and scheduling appointments, meetings, and travel arrangements for the assistant superintendent.
· Maintaining calendar for the Assistant superintendent
· Greeting visitors, Answering calls, and mails for the Assistant Superintendent.
· Acting as information source regarding policies and procedures.
· Establishing and maintaining administrative and confidential files.
· Typing a variety of minutes, correspondence, memos, and other documents.
· Receiving complaints, taking corrective action, or refers to proper person for resolution.
· Assisting the Assistant Superintendent in the work of both Registration and Database departments.
· Assisting the Assistant Superintendent in preparing surveys.
• Assisting the Assistant Superintendent in gathering information and preparing reports for the board.
• Booking tickets & making hotel reservation.

Working as Secretary & Coordinator for Top Management ( Group CEO, Deputy CEO & CFO ), the following are the tasks that I'm handling : Handling incoming / outgoing calls. Meeting and greeting clients and visitors to the company. Preparing and managing correspondence, reports and documents. Arranging appointments for managers. Creating and modifying documents using Microsoft Office. Organizing and servicing meetings (producing agendas and taking minutes) Faxing, printing, photocopying and scanning. Updating, processing and filing of all documents Making Invoices & Transfers for Finance Department. Calling clients & vendors for receiving contracts & cheques. Translating Contracts. Calling candidates & arranging appointments for HR Department. Booking tickets & making hotel reservation. Managing office equipment. Making Shipments & follow up the Clearance Process. Checking CTC Website & Al Kuwait Al Yawm for new tenders, preparing the needed papers for applying & follow up the results.

Typing documents and distributing memos. Handling incoming / outgoing calls, correspondence and filing.
Faxing, printing, photocopying, filing and scanning.
Updating, processing and filing of all documents.
Open and distribute the mail
Coordinate repairs to office equipment
Direct calls and respond to inquiries

Employees using Oracle E- Business Suite for Accounting Tasks. Handling tasks related to Account payable. Preparing invoices, manual cheques, transfer telex and payments. Ensuring incoming revenues are handled in a timely manner. Responsible for all company secretarial functions, duties and responsibilities. Updating and maintaining all licences and Companies House records. •Ability to write business correspondence including emails, letters, sales proposals, and PowerPoint presentations

Preparation of payments, cheques, etc. Record of all contract cost and ensure the cost being recordedas per company policy. Recording and reconciliation of intercompany transactions. . Maintaining general ledger and sub ledger accounts.

calling customers to tell them about promotions, check with them their accounts using kerreidge system

take atraining course in accounting