Secretary / Document Controller
Arabian Construction Company (ACC)
Total years of experience :22 years, 4 Months
• Assist the reporting officer in preparing submittals / reports / information as needed
• Schedule appointments/interviews and meetings
• Coordinate and follow up as needed with related persons
• Periodically update the reports and other information so as to help the officials to take more accurate decisions.
• Attend telephone calls and screen them for relevance before directing them to the officials.
• Receive visitors and applicants and direct them to the preson required.
• Control the document, correspondences made, drawings and date control activities / movements by establishing, implementing, maintaining and updating the documented procedure with strict adherence to the requirements of the Company Client.
• Maintain up to date Database Register showing document details and revision status.
• Establish a Distribution Matrix for allocating copies of documents as necessary to Company staff or Organizations (Client, Contractors, Sub-Contractors, suppliers, etc.)
• Handles Documents Control Procedures which includes Receiving, Filing and Distribution.
• Sets up a computerized administrative data base and maintaining organized company personnel record and Documents files
• Prepares Submittals for Materials and Drawings, BOQ and quotations.
• Assists the Project s Manager for the clerical works in the preparation of tender documents and other transactions involved in the projects such as Material Requisitions, Deliveries and Inventory Control.
• Handles all incoming and outgoing business communications/correspondence with the client, consultants, suppliers, contractors and sub-contractors.
• Assistant of the Finance and Admin. Manager
• Responsible for the preparation of General Ledger Accounts, Accounts Payable, Fixed Assets Reports, Accounts Receivables, Bank Reconciliation
• In Charge in Closing Accounting Books, Costing and Budget and preparation of LC
• Responsible in making and filing of Local Purchase Orders, Quotations, Invoices, Delivery notes, Official Receipt and incoming and outgoing correspondences.
• Administrating the flow of project documentation
• Ensuring timely document delivery and tracking
• Updating and maintenance of the project document control data base by monitoring all incoming / outgoing project documentation and entering and management of document data
• Ensuring all documents are easily accessible at all times - both hard and electronic copies
• Archive all project data, including hard and electronic copies as required
• Ensuring all document control procedures are adhered to
• In charge in handling inquiries from the customers
• Make the daily damage reports
• In charge in supervising sales staff to meet the target quota
• Make sure that the merchandise displays are correct and neat.
• In Charge in the following:
o Business Center Administration
o Sales
o Aftersales concerns
o Reports
• Handle Inquiries regarding our products (Smartlink, Smartalk, PLDT Payphone, SmartClick,
• Create service request for Smartlink calls handled
• In charge with the generation of reports, updating and follow up of all PLDT payphone nationwide.
• Coordination of technical complaints concerning PLDT payphone to Technical groups and Smart contractors.
• Handle calls from different wireless Centers concerning Smartmoney, E-load and Dealer accounts.
• Follow ups from different concerned groups regarding service requests
• Regular coverage of Physicians, Nurses, Midwives and Pharmacists, promoting ethical and non-ethical products of the company.
• Serve, Book and Deliver stocks to different Drugstores and Dispensing Doctors.
• Collect Account Receivables.
• Suggest and Perform special projects, ideas and strategies to improve sales and collection.
• Maintain existing accounts and open new possible accounts.
• Meet the targeted coverage, sales and collection quotas for every month.
• Develop action plan for less popular medicines.
• Update inventory reports, and other reports necessary for a period of time.
• Enroll students to meet target through consultation and follow-up inquiries.
• Counsel prospective enrollees on the courses appropriate to their experiences, background and requirements vis-à-vis targeted quotas.
• Solicit and maintain Corporate Accounts.
• Conduct outdoor promotions such as exhibits, career talks, and seminars.
• Do telemarketing follow-ups, arrange for appointments, and update clients on latest course information.
• Maintain necessary inputs required by the management Information System (MIS).
• Collect account receivables.
Became the President of the Shoolc Organization, Internship aProgram was held at Informatics Computer Institute wherein they hired me right after my graduation.