HR Assistant
National Petroleum Construction Company
Total years of experience :16 years, 5 Months
Managing Employee Relation activities, pre-employment medical & visa stamping process.
Handling Leave Administration, queries of payments/deductions & air ticket provisions.
Processing terminations, leave of absence requests, promotions, internal transfers.
Coordinating with the Recruitment Team, orientation & onboarding, talent management.
Administering and explaining benefits to newly joined employees.
Handling Employee & Bank Verifications, Company Loan process.
Handling Contracts, Employee Warnings, Grievances, Exit Interviews, Final settlements.
Advising for HR Policy amendments, administering Long Service Award.
Maintaining accurate employee records using NEAS(ERP), preparing Inter-office memos.
Preparing the yearly encashment of airfares for the employees, as per home of record.
Handling of the employees Educational, Family Subsidy & re-imbursements payments.
Preparing LPO & Invoices, administering business trip/repatriation/ Travel & Tickets.
Handling retirement cases and updating the same to the department and the management.
Carried out orientation & onboarding, medical, visa stamping process.
Handled leaves, Overtime, queries of salary & attendances, prepared Web-timesheets (oracle).
Prepared the monthly reports (Pivot Table & Charts), Organizational Chart (Visio).
Handled employee database, coordination with Payroll department for payments.
Administered for Salary Certificate/Experience certificate/Salary Transfer Letter etc.
Managed Administration & operations, tickets & hotel booking, preparation of Inter-office memo.
Assisted the Site managers with projects and reports, as needed.
Handled Document Control (Incoming/Outgoing correspondence, Distribution, Transmittal, MOM).
Material requisition through Oracle ERP (Material/Purchase Requisition Processing).
End-to-end recruitment, job posts, orientation & onboarding, talent management.
Coordinated with the Project Manager for selection process & training needs.
Organized training schedules for new and existing staff and kept training records up to date.
Worked with senior management to create HR policies and procedures.
Counseled managers on staff discussions regarding retention.
Developed user friendly application forms & questionnaires for recruitment & interviewing process.
Processed all new hire paperwork into HRIS and reviewed all certifications and education.
Handled office administrative tasks (Vendor Management, Filing of Bills/Invoices).
Managed employee’s salary issues, final settlements & banking process.
Issued Offer Letter/Appointment Letter/Experience Certificate & Other relevant documents.
Maintained HR Dashboard & MIS reports on the monthly recruitments.
Carried out Performance Appraisals with the help of project manager.
Screened resumes, posted job adverts, conducted Walk-ins & guided team of recruiters.
Assisted clients with job orders, post jobs on website.
Recruited and interviewed candidates; provided management with hiring recommendations.
Assisted HR manager in recruitment planning, preparation of daily MIS reports & trackers.
Coordinated with Vendors for the payments and other tasks (filing bills & invoices).
Handled administrative tasks, attendances & leave administration.
MSW-HR