Administrative / HR Coordinator
Jaddarah Workforce Services Co
Total years of experience :15 years, 0 Months
Air Ticketing / ERE / Exit Visa processing. Oracle system or Manual notifications analyzing annual vacations & Final exit applications for all employees/. Coordinating in each related concern departments coordinator. Maintaining data trackers updating in excel for tickets & visas records, vacations & exit. Arranging airport drop depends on the related clients required. Generating Oracle purchase order and Monthly analyzing reports in its record.
T/A SHUTDOWN Preparing Plant IDS and process all documents per PLANTS standard requirements. Timekeeper/ Daily manpower reports /Safety man. Hours reports/ Maintaining manpower time sheets reports and submission /Maintaining Equipment Time Sheets/ submission time sheets for invoicing.
Ma'aden Al-Shamal Phosphate Company Location Turaif Country Saudi Arabia Department: Beneficiation Upstream Operations Job Description: Adminstrative support, Invoicing, Monthly report submissions, Implementations,
To provide administrative support and mobilization, demonization process Invoicing Preparing Timesheets Personally represent those candidates who are selected. Preparing Plant IDs and all GRO requirements. Coordination between agency and clients.
Administrative Processing outgoing shipments in shipping.Distribution and receiving department manifest.Consist of parcels, and prepare packages, or pallets.Recording shipments details, checking information to an invoicing bayan bill of loading and compare it.Preparing customs clearances. ADMINISTRATIVE Container monthly reports.Monthly payroll reports using ORACLE application.Capturing attendances and timesheets report.QHSE (Quality Health Safety Environment) reports, PowerPoint violation presentation reports.Preparing gate pass for visitors.Keeping Iqama, Port ID, Plant ID and Drivers Licenses ID keep them up to date, and putting them up into a filing records actual job codes and designated location. and back up in computer system.Preparing memo as per direct manager’s request. OPERATIONS Participating daily movements coordination and trucking monitoring stating update reports.Dispatched In & Out Log, Containers re-roll over report.Daily planning & updating data reports.GPS tracking reports etc.
Inventory and order materials, supplies, and services. Complete work schedules, manage calendars and arrange appointments. organize materials. Troubleshoot problems involving office equipment, such as computer hardware and software. Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail Perform duties too varied and diverse to be classified in any specific office clerical occupation, requiring limited knowledge of office management systems and procedures. Clerical duties may be assigned in accordance with the office procedures of individual establishments and may include a combination of answering telephones, bookkeeping, typing or word processing, stenography, office machine operation, and filing.
Develop and implement processes related to document control and management. Checking quality of documents. Monitoring processes. Setting up projects filling systems. Teaming up with the other documentation groups. Coordinate all activities related to the Document Control procedure, including technical documents and commercial correspondence. Input document data ito the standard registers ensuring that information Is accurate and up to date. Generate the various document control reports as required. Maintain updated records of all approved documents and distribution clearly. Maintain Document control office under safe custody without any damage or deterioration with easy traceability. Maintain the files and control logs as required by the project.
Prepared documents for data entry as well. Verified, updated, and corrected source documents. Entered data into designated database and form. Performed in marketing sales department and accounting department. Set up and maintained files according to company procedures recorded all tasks and activities prepared and submitted reports. Researched and retrieved requested data and e-mail. Photo copying and scanning documents. Cooperating with building maintenance office to fix all units and any errors or electrical problems. Received documents, answer telephones, and deliver messages, responding to inquiries and giving direction. Perform Field Representative duties such as Certification transactions, Business Licenses, . Filing records management, Creating, and maintaining an efficient and well organize accessible filing system Handled copy Back-up for records. Organize assigned counts in a timely Monitoring stock inventory and restocking office supplies. Perform government remittances such as BIR tax, SSS, Phil health, Bill Payments & Credit Collection payments.etc