Warehouse Head Of Department Manager(KSA)
Al Yamama Company
Total years of experience :25 years, 5 Months
Initiate, coordinate and Incorporate policies and procedures of the company in business unit operations
Provide effective management in Warehouse Department to organization’s business activities that have to do with its strategic and financial growth
Build effective relationship with the clients so as to maintain good revenue increase for the organization
Perform efficient finance management
Perform review of equipment and system layouts and its validation
Ensure harmonious environment for working
Responsible for training and mentoring staff; motivating them all for effective performance for the general growth of the company
Set up the business unit’s strategies for lean Warehouse activities
Develop and communicate the expectation levels and vision of the company to members of Warehouse Department relevant to the company’s vision and goals
Coordinate with other heads of departments, integrating objectives and ideas for organizational growth
Perform day-to-day administrative tasks, such as processing information files and other paperwork
Adhere to all warehousing, handling and shipping legislation requirements
Maintain standards of health and safety, hygiene and security
Manage stock control and reconcile with data storage system
Plan work rotations, assign tasks appropriately and appraise results
Recruit, select, orient, coach and motivate employees
Produce reports and statistics regularly (IN/OUT status report, dead stock report etc)
Analyze any department related issues and provide immediate resolutions.
•Establish vision, scope & strategy for SCM and Procurement supports the country objectives whilst supporting and aligning with EMEA regional goals.
•Lead the delivery against Key Performance Indicators, to achieve productivity, process improvement, policy deployment and other aspects of functional governance.
•Pursue overall SCM EMEA regional objectives in the countries of location, which will include strengthening rigor around policy deployment, and internal control from a purchasing perspective in collaboration with local sector / business SCM associates & other functional professionals
•Ensure plans’ execution by facilitating local communication as required, extending to other EMEA stakeholders where appropriate and considered.
•Focal point for relationship management for SCM and Procurement locally, including ensuring that both functions have a strong profile and presence in sourcing services (Indirect, Logistics & Trade Management) and eliminating uncontrolled / unapproved sourcing & poor ‘buying’ practices.
•Collaborates, leverages and negotiates contracts and programs for defined local categories that fully satisfy stakeholder requirements, to reduce business risk, total cost of material & services, or eliminate inflationary pressures through validated cost avoidance actions.
•Owner of monthly Key Performance Indicator’s, leading local data collection and input for functional and management reporting, as deemed necessary to support overall cycle / frequency of reporting.
•Recommend and implement measures to improve performance of the Indirect, Logistics & Trade Management projects specifically following the regional centralization of that function.
•Provide visible leadership and guidance to all warehouse staff to foster continuous improvements and best practices.
•Initiate process and procedure improvements resulting in higher inventory accuracy and part accountability/
•Maintain data accuracy in areas such as attendance, quality and productivity metrics as well as identify and implement any corrective actions.
•Lead efforts to control costs through inventory strategies, freight/carrier management and elimination of waste through lean strategy implementation.
•Be responsible for proper maintenance of warehouse equipment.
•Partner with commercial product line leaders and customer service
•Be responsible for shift talent management, employee engagement and performance management.
•Ensure maintenance of records and reports on productivity, quality, and attendance across the shift.
•Engage leaders in manufacturing LEAN initiatives including but not limited to operator standard work, 5S, pull systems, empowered work teams, and structured problem solving.
•Managing warehouse holding of 60000 SKU’s and value of ZAR 150 000 000.00 in Raw Material, finished goods and WIP.
•Implements Eaton Lean System (Lean Manufacturing) techniques throughout the plant and division as required.
•Monitors overall plant performance toward plant and division objectives for Cost Out activities, including sourcing, design engineering and labor productivity activities.
•Assists in the day-to-day manufacturing activities by making determinations regarding the applications of ELSS principles, using those principles to make improvements in processes.
•Assists in the gathering of implementation data for entry into the Cost Out System.
•Works with manufacturing, quality, supply chain, finance and marketing to identify Lean, Constraint Management and Six Sigma tool application opportunities as input to the profit plan and strategic planning processes.
•Supports and provides guidance to the VSM teams to ensure all A3 actions / active bursts meet business case needs.
•Insures that the appropriate MESH processes are used in all lean activities.
•Facilitates kaizen/RIE events as required, especially for more advanced applications of ELSS tools or as part of training new tool facilitators.
• Control and manage supply links from port and airports for both sea and air shipments to the warehouse operation
• Be accountable for continuous improvement process with all partners in the logistics and supply chain.
• Proposes to Senior Management the annual budget and look after its realization.
• Comments monthly to the Senior Management the facility results and analyse the discrepancies per the budget.
• Day to Day Procurement of required packaging and day to day requirements.
• Solicitation of sales order from specific potential customers/distributors
• Provides materials, equipment, and supplies by directing receiving, warehousing, and distribution services; supervising staff.
• Maintains receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.
• Complies with all national and local warehousing, material handling, and shipping requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
• Controls inventory levels by conducting physical counts; reconciling with data storage system (Cargowise).
• Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing purchase orders for repair and requisitions for replacement.
• Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. (will be guided and mentor by BVN)
• Completes warehouse operational requirements by scheduling and assigning employees; following up on work results. (KPI/KPA/OTIF)
• Maintains warehouse staff by recruiting, selecting, orienting, and training employees.
• Maintains warehouse staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contributes to team effort by accomplishing related results as need
• Managing a BONDED storage facility and the administration thereof.
• Managing hazardous cargo handling and storage conditions/legislation/approvals.
• Managing of FOOD, CHEMICAL/RAW PRODUCT storage, understand batch numbers, expiry dates, etc.
• Negotiating of SOP’s / SLA’s and deal with and satisfy customer needs and resultant queries, on a face to face basis.
• Managing of temporary staff and risk mitigation in that respect.
Monitor and manage the interface with internal AGCO functions to ensure that targets related to facing fill, inventory management, backorder management and new product introduction are managed effectively within the supply chain
• Control and manage the relationship with the 3PL warehouse provider to ensure a profitable and efficient warehouse operation
• Manage a small local team of logistics and customer service experts
• Prepare and control budget and financial forecasts of up to USD 3M and manage the operation with those budget targets
• Collation of information for input into initial draft sales budgets and financial forecasts (2+10, 5+7, 8+4) within respective territory
• Manage the supply links between the suppliers and Africa (the main supply sources will be France, Turkey, Brazil and India)
• Control and manage supply links from port and airports for both sea and air shipments to the parts warehouse operation
• Extensive International, throughout Europe, UK and Africa as well as national traveling to help with the setting up of new Warehouses plus the training of personnel.
• Deliver Sales and Margin targets per plans (budget and forecasts) for each single market and each product/brand line.
• Chase for order collection as per plans (per market and brand/product line)
• Be accountable for continuous improvement process with all partners in the logistics and supply chain.
• Work with Sales and Marketing to support effectively campaigns and other sales initiatives
• Ensure compliance with agreed AGCO standards on the way that parts are packaged, identified and packed for shipment
• In the medium term this role will develop and implement a logistics strategy to provide an excellent parts support for the full continent of Africa (This may involve the development of additional warehouse operations and improvements to the transport / logistics structures along with close co-operation with our warehouses in France and Turkey.
• Look after the application of functioning procedures.
• Secures the appropriate management of property and security systems.
• Proposes to Corporate Management the annual budget and look after its realization.
• Comments monthly to the Corporate Management the facility results and analyse the discrepancies per the budget.
• Looks continuously after the application of the contractual agreements under my responsibility.
• Approve the purchases and outsourced agreements
• Assist in the development and maintenance of aggressive and engaging dealer/distribution sales teams that achieves targets for growth and development of company’s market presence, and meets plan objectives for sales and inventory management.
• Solicitation of sales order from specific potential customers/distributors
• Day to Day IT functions ensuring network operational always.
• Set up the human and technical resources according to the activity.
• Manage and motivate my teams to achieve the results defined by the Top Management.
• Manage the weekly meeting with the supervisors.
• Continuously follow up of the qualitative and quantitative performance of the teams.
• Evaluate regularly the different staff occupying positions with responsibilities.
• Develop the human potential and manage the skill of the warehouse staff.
• Guarantee the application and respect of the social legislation: meetings with staff comities, launch and circulation of meeting and KPi reports.
• Take decisions concerning the set up, the respect and the application of the hygiene, security and working conditions rules.
• Optimises the operational and production processes to reach an optimal service.
• Maintains and create the KPI.
• Look after the application of functioning procedures.
• Secures the appropriate management of property and security systems.
• Proposes to the Top Management the annual budget and look after its realization.
• Manages the facility in the scope of the budget decided with the Top Management
• Is a force of proposition on investments required in the facility (IA).
• Guarantees the right application of the Group’s procedures.
• Comments monthly to the Top Management the facility results and analyse the discrepancies according to the budget.
• Looks continuously after the application of the contractual agreements under his responsibility.
• Approves the purchases and outsourced agreements
• Coordinates the actions with the other profit centres of the Kuehne + Nagel Group.
• Check the good application of tariffs, check their relevance and secures their update.
• Contributes to the development of existing customers by being continuously a force of proposition.
• Get totally involved in the QSHE approach of the facility and the Group.
• I have continuously a customer orientated approach for my facility and company.
• Managing and overseeing the line haul department. Ensuring all orders for the Cape Town and Durban Dealerships are loaded on the specific day.
• Ensure cargo is delivered within specified performance criteria and service levels as negotiated with Client. Cost effectiveness and increased profitability by using various transporters for various routes in accordance with the best rates and services offered.
• Managing and initiating action to prevent occurrences of any non-conformity relating to stipulated processes and procedures
• Ensuring Pod's is received back within stipulated service level agreement with Approved Sub-contractor. Monthly Invoicing and transporters invoice consolidation.
• Managing of monthly accruals and invoice capturing. Managing Loading Staff.
• Monitoring and maintaining KPI’s and Performance Standards for the Department. Monitoring Performance and ensuring all employees understand their function, responsibilities and their interrelation within the organization.
• Liaison with Dealerships and BMW in Regards to Orders and queries.
• Route Planning. Ensuring correct Loading maintained of products at all time.
• Managing and initiating action to prevent occurrences of any non-conformity relating to stipulated processes and procedures
• Driver debriefing and POD handover on daily basis. Managing Of Dispatch Staff. Monitoring Staff performance and ensuring there departments are kept in accordance to Nestle standards.
• Developing, implementing, monitoring and maintaining KPA’s and Performance Standards for the department.
• Ensuring Policies and Procedures are part of all Team members’ daily practices. Training of team members on new and old policies and procedures.
• Scheduling of staff attendance per load requirements.
• Handling Of Daily Administration of Store.
• Customer Liaison in regards to queries.
• Managing Sales Targets And Ensuring They Are Met. (Budgets between R250000 - R1100000 per day)
• Cost effectiveness and increased profitability by using various transporters for various routes in accordance with the best rates and services offered.
• Managing and initiating action to prevent occurrences of any non-conformity relating to stipulated processes and procedures
• Ensuring DN are received back within stipulated service level agreement from Approved Sub-contractor.
• Managing Of Staff.
• Monitoring Staff performance and ensuring there departments are kept in accordance to company standards.
• Scheduling Of Repairs and Services to merchandise.
• Developing, implementing, monitoring and maintaining KPA’s and Performance Standards for the Admin of the store.
• Helping Customers on the Sales Floor with Product Info and sales.
• Monitoring of Cash Office and daily banking Functions.
• Ensuring daily cash handling and issuing are kept in standards with the company.
• Ensuring Policies and Procedures are part of all Team members’ daily practices.
• Controlling of daily expenses and ensuring they are held within stipulated budget.
• Training of team members on new and old policies and procedures.
• Controlling of petty cash.
• Scheduling of permanent, category A and flexi Time Staff.
• Managing and overseeing the local distribution and long distance transport for cargo dispatched ensure cargo is delivered within specified performance criteria and service levels as negotiated with Clients.
• Direct Contact With End Users In Regards To Services Received And Replenishment Orders.
• Managing Sales Targets And Ensuring They Are Met.
• Cost effectiveness and increased profitability by using various transporters for various routes in accordance with the best rates and services offered.
• Managing and initiating action to prevent occurrences of any non-conformity relating to stipulated processes and procedures
• Ensuring Pod's are received back within stipulated service level agreement with Approved Sub-contractor and that Invoicing activity takes place.
• Managing Of Distribution Staff
• Managing Of Distribution Fleet of 42 Vehicles.
• Keeping Vehicles Maintained, Serviced And In Great Condition At All Times.
• Scheduling Of Repairs and Services of Distribution Vehicles.
• Controlling Of Imports & Export Containers.
• Developing, implementing, monitoring and maintaining KPA’s and Performance Standards for the Distribution Division.
• Monitoring Performance and ensuring all employees understand their function, responsibilities and their interrelation within the organization.
• Monitoring Of Vehicles On The Tracking Units And Ensuring Vehicles, Cargo And Staff Safe At All Times.
• Ensuring Scheduled Repairs Are Done On Time As To Minimize Down Time Of Fleet.
• Merchandising, Controlling Of Stock Levels.
• Liaison With Customers In Regards To Orders
• Managing and overseeing the local distribution and long distance transport for cargo dispatched ensure cargo is delivered within specified performance criteria and service levels as negotiated with Clients.
• Cost effectiveness and increased profitability by using various transporters for various routes in accordance with the best rates and services offered.
• Managing and initiating action to prevent occurrences of any non-conformity relating to stipulated processes and procedures
• Ensuring Pod's are received back within stipulated service level agreement with Approved Sub-contractor and that Invoicing activity takes place.
• Managing of Customer Service Department.
• Controlling Of Imports & Exports.
• Completion Of Export Documents.
• Ensuring Close partnership was kept with the chain store.
• Managing and overseeing the local distribution and long distance transport for cargo dispatched ensure cargo is delivered within specified performance criteria and service levels as negotiated with Clients.
• Cost effectiveness and increased profitability by using various transporters for various routes in accordance with the best rates and services offered.
• Managing and initiating action to prevent occurrences of any non-conformity relating to stipulated processes and procedures
• Ensuring Pod's are received back within stipulated service level agreement with Approved Sub-contractor and that Invoicing activity takes place.
• Managing of distribution & warehouse staff and vehicles
• Keeping Vehicles Maintained, Serviced And In Great Condition At All Times.
• Scheduling Of Repairs and Services of Distribution Vehicles.
• Managing of daily warehouse activities.
• Developing, implementing, monitoring and maintaining KPA’s and Performance Standards.
• Managing and Overseeing of Warehouse and Distribution Staff.
• Maintaining of an accurate and perfect picking figures.
• Housekeeping and general maintenance to the warehouse.
• Budgeting
• Managing and overseeing the local distribution and long distance transport for cargo dispatched ensure cargo is delivered within specified performance criteria and service levels as negotiated with Clients.
• Cost effectiveness and increased profitability by using various transporters for various routes in accordance with the best rates and services offered.
• Managing and initiating action to prevent occurrences of any non-conformity relating to stipulated processes and procedures
• Ensuring Pod's are received back within stipulated service level agreement with Approved Sub-contractor and that Invoicing activity takes place.
• Managing of distribution vehicles
• Ensuring Vehicle’s Are Kept in Tip Top Condition.
• Having Regular Spot Checks On Vehicles Plus Ensuring Service And Cosmetic Repairs Are Done On Time And In A Cost Effective Way.
• Ensuring Tracking Of Vehicles Were Done And Safety Of Cargo Ensured At All Times.
• Managing of CSD center.
• Ensuring Close partnership was kept with the chain store.
• Off Loading Of Line-Haul Vehicles
• Loading of local vehicles
• Assisting drivers with deliveries
• General warehouse work
• Floor checks
Distinction For Accountancy