Document Control Manager
Aecom Arabia
Total years of experience :24 years, 4 Months
Managed a local team to ensure the smooth running of the department, ensuring compliance with all document requirements throughout the project lifecycle, for the client and KSA national government entities.
KEY ACHIEVEMENTS
• Raise awareness of the department and the newly implemented EDMS
• Creation and revision of all department procedures, implementation of efficient processes, document distribution matrices and workflows
• Improve current EDMS configuration, user experience and overall productiveness
Implement new effective EDMS training plans moving forward
Managed a small team to maintain the EDMS, ensuring compliance with all document requirements throughout the project
lifecycle. Promote effective communication between the Information management group and project team.
KEY ACHIEVEMENTS
• Managed and promoted training and mentoring of new project Document Controllers based overseas, through online training
(Skype) and site visits
• Responsibility for maintenance of project documentation files, consisting of technical data, engineering and supplier drawings,
technical specifications, purchase orders and other project-required documents
• Solved complex problems requiring detailed knowledge of field and industry best practices. Uses experience and problem solving
skills to develop and improve processes
• Audit of existing processes and procedures
Strategically led a team by establishing individual objectives, managing performance through feedback and appraisals and coaching and mentoring all employees, resulting in high productivity and engagement. Facilitating the document control chain, promoting effective communication between director, managers, project managers, design engineers and contractors.
KEY ACHIEVEMENTS
• Realised savings of USD 600, 000 by delivering the SmartPlant Foundation (SPF) implementation project significantly under budget, incorporating SPI, SPEL, SPPID and PDS 3D tools
• Delivered the Aconex EDMS to control legacy data, on time and within targets
• Defined and implemented departmental KPIs with all difficult targets being successfully realised for the past two years and achieving all Plant and Business Plan objectives
• Optimised processes and efficiencies by introducing a centralised document management system, allowing for robust compliance with company procedures, regulations and standards
• Significantly improved system usage by organising robust departmental training, achieving operational efficiency
• Optimised plant lifecycle by managing ‘organisational knowledge’ data archival into the EDMS, allowing for performance analysis, field diagnostics and incremental design improvements
• Directed the development and introduction of EDMS plant site policies, procedures and controls, ensuring compliance with all procedural and legislative requirements and cost-effective delivery of quality and targeted objectives
• Promoted a culturally sensitive culture by developing effective recruitment, retention, training and development strategies to successfully engage all staff
Managed a team to maintain the Document and Drawing Management System for multiple projects, ensuring compliance with all document requirements throughout the project lifecycle.
KEY ACHIEVEMENTS
• Significantly improved staff performance and increased existing skill sets by organising on the job training
• Optimised the Document Management process by revising and updating all departmental procedures
• Successfully transformed the department, achieving high focus and engagement through strategic and focused leadership
• Increased client trust by significantly improving the department’s image, service and productivity
• Developed and optimised services by promoting cross-functional collaboration and implementing data management solutions
• Expertly managed a team by providing training and development, appropriate resource allocation, performance evaluations, work hour estimates and employee mentoring / counselling
• Achieved operational excellence by reviewing all activities to ensure high standards of work, compliance with standards as well as continuity of design methods and drawing presentation across all projects
• Achieved near zero accident and incident rates by introducing an operational HSE management system and advocating the Jacobs ‘Safety First’ culture
Led, managed and co-ordinated the document control function as part of the project services team within ADIL. Strategically directed a team to deliver a range of projects, across internal and external sites.
KEY ACHIEVEMENTS
• Successfully implemented the ADIL EPMS and EDMS and migrated all legacy and existing documentation into the new systems
• Increased team productivity and engagement through providing online training and a highly effective mentor-ship programme
• Developed and improved existing department procedures, processes, work instructions and workflows
• Significantly improved departmental transparency with internal and external clients
• Achieved all document control requirements by effectively engaging with senior corporate / project management and client representatives to assimilate requirements
• Influenced business critical decisions by recommending best practice document control methods and improvements
Document Management.
Document Management.
Honours degree.