Senior Administrative Officer & Executive Assistance
ROKETSAN
Total years of experience :6 years, 2 Months
• Ensuring all coordination in the process of welcoming, hosting and sending off foreign delegations
• Coordinates with other departments to schedule and prepare internal and external meetings
• Manages and carries out all activities related to the program of the Secretary General and his office.
• Maintains confidentiality for incoming and outgoing correspondence, telephone and any other forms of communication
• Receives executives, officials, and other visitors and refers them to the Secretary General
• Administrative coordination and execution of international fairs, participation
• Providing travel, visa organizations for senior executives
• Supporting visa operations
• Manages and maintains the agenda of the Secretary General, ensuring that all appointments and meetings are properly scheduled and documented
• Drafts, edits and proofreads outgoing correspondence, ensuring proper format, grammatical accuracy and, as requested, for opinion as to substance and content.
• Pre-accounting in the e-invoice system
• Supporting Transportation and Social Services Units
• Use of Electronic Document Management System
• If necessary, listing purchase requisitions, conducting market research, establishing a supplier network and following these resources dynamically.
• Making price researches of the materials/services to be purchased, submitting them to the manager's approval and following the procurement stages
• Preparing weekly and monthly department reports and following the invoice approval processes.
• Ensuring the successful management of all administrative work processes within the factory, coordinating and controlling all related services, by applying the factory procedures and instructions,
• To provide cleaning, security, maintenance and repair, management of living space,
• Following the performance of the relevant suppliers in the food, service, security and cleaning activities, and conducting supplier researches.
• Monitoring the department's budget
• Communicating with suppliers and ensuring that suppliers fulfill their contractual obligations by providing quality products/services
• Control and follow-up of subcontractor work permits,
• To ensure the control and organization of personnel service vehicles.
Business; It is the university department where competent staff who can have a say in matters such as finance, accounting and management, marketing, production, human resources of all kinds of institutions or organizations serving in the business world are trained. The Department of Business Administration is one of the departments that exist in order to train people who can have a say in the fields of accounting and management, marketing and production of institutions and organizations serving in the business world and who can handle the management in these areas. There is a need for operators in every sector. For this reason, the business department is one of the departments that is read and found a lot of work. The Department of Business Administration aims to train qualified personnel who make the institution they work in today's business world stand out compared to other institutions. The Department of Business Administration is one of the most popular departments within the Faculty of Economics and Administrative Sciences and added to the list by students when the university preference period comes.