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Dea Straccia, Personal Assistant to CEO & C-Level Executives

Dea Straccia

Personal Assistant to CEO & C-Level Executives·DRYDOCKS WORLD

United Arab Emirates

Master's degree, Economy and Management

Work experience

Total years of experience: 8 years, 3 months

Personal Assistant to CEO & C-Level Executives

January 2024 - Present

DRYDOCKS WORLD

Dubai, United Arab Emirates

January 2024 - Present

Company industry:
Shipping

Personal Assistant to Managing Director

November 2023 - Present

Logic Utilities District Cooling Services LLC

Dubai, United Arab Emirates

November 2023 - Present

• Manage and maintain the MD’s schedule, including appointments, meetings, and travel arrangements
• Arrange detailed itineraries, and agendas for domestic and international trips
• Handle travel-related documentation such as visas, tickets, and accommodation bookings
• Screen and prioritize incoming correspondence, emails, and phone calls
• Prepare and edit correspondence, communications, presentations, and other documents
• Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-up actions
• Handle confidential and sensitive information with discretion
• Conduct research and compile data to prepare reports and presentations for the MD
• Assist in the preparation and monitoring of budgets and financial reports
• Coordinate with various departments to ensure timely and accurate information flow
• Manage special projects as assigned by the MD, ensuring deadlines are met
• Plan and organize corporate events, meetings, and conferences
• Manage logistics, including venue selection, catering, and guest coordination
• Anticipate the needs of the MD and proactively address potential issues
• Provide solutions to administrative problems and streamline processes to enhance efficiency

Company industry:
Installation & Technical Services
Job role:
Management

Executive Assistant to Managing Director

November 2019 - June 2023

Nsea Diving Services LLC

Dubai, United Arab Emirates

November 2019 - June 2023

• Arrange travels, accommodations and Visas
• Provide secretarial and administrative support
• Research and investigate information
• Arrange and participate in meetings & conferences
• Prepare and assist in the collection of data for reports on a monthly, quarterly and annual basis
• Maintain training certificates, ensuring full compliance with mandatory and legislative training & competence
• Ensure that personnel files and all crew certifications are kept up to date and are uploaded into the correct place
• Maintain accurate and current records of logistical movements, assignment schedules and any other information as required
• Liaise with Project Managers/HR coordinators and external agencies to make mobilization/demobilization arrangements and communicate arrangements with personnel/hiring agents
• Ensure relevant information is communicated to the Payroll department to guarantee payments are made to individuals correctly
• Initiate customer invoicing in line with commercial and contractual arrangements
• Assist in the development of annual budgets
• Participate in the resolution of commercial and contractual disputes with customers
• Provide support to Proposals and be part of the tender process
• Assist in the production and management of financial reports
• Create and track of vendor purchase orders (POs)
• Compile and track cost, time and resource (CTR) documents in line with the tender process

Company industry:
Oil & Gas
Job role:
Administration

Tenant Relations Executive

June 2018 - November 2019

KAIZEN Asset Management Services

Dubai, United Arab Emirates

June 2018 - November 2019

• Supporting the Property Manager in procurement activities and issuing RFP
• Responsible for preparing RTAQ and processing RTPP
• Responsible to send out all invoices (related to leasing, parking, meeting room usage etc.), following up on outstanding payments and updating the platforms in terms of collection and contracts
• Responsible for a wide tenants portfolio inside Index Tower and Index Mall (managing effective relationships across tenants, clients and contractors)
• Responsible for daily/weekly/monthly reports
• Responsible to process breach notices related to bounced cheques and notices of arrears
• Responsible to prepare offers to (new and renewal) Leases, Terms & Conditions, Instrument for Registration of Lease etc. and contracts documentation (collection & filing)
• Coordinating and conducting viewings inside the buildings
• Managing all the Move-In/Move-Out on the assigned floors
• Resolution of issues brought up by tenants & ensure the building quality
• Completion of incident reports within 24hrs and further action
• Responsible for works orders (provide Work Permits, Access Permits & Tunnel Passes)

Company industry:
Retail & Wholesale
Job role:
Management

Office Assistant

November 2017 - June 2018

Essel Group ME

Dubai, United Arab Emirates

November 2017 - June 2018

•handling organizational and clerical support tasks: organizing files, scheduling appointments, writing copy
•Creating, maintaining, and entering information into databases
•Coordinating events and receiving guests
•Receiving and screening phone calls
•Organizing travels by booking accommodations and reservations
•Maintaining supply inventory and office equipment
•Managing the petty cash for general office expenses
•Helping the HR Team in screening cv and doing interviews

Company industry:
Oil & Gas
Job role:
Administration

Education

Università Politecnica delle Marche

February 2017

February 2017

Master's degree, Economy and Management

Italy

Università Politecnica delle Marche

March 2013

March 2013

Bachelor's degree, Economics and Business

Italy

Skills

Admin Assistant
Expert
Admin Assistant
Expert
Secretarial
Expert
Secretarial
Expert
Banking
Expert
Banking
Expert
Bank Secrecy Act
Expert
Bank Secrecy Act
Expert
Administration
Expert
Administration
Expert
Microsoft Office
Expert
Microsoft Office
Expert
Outlook
Expert
Outlook
Expert
Microsoft Word
Expert
Microsoft Word
Expert
Excel
Intermediate
Excel
Intermediate
Power Point
Expert
Power Point
Expert
AMS DEVICE MANAGEMENT
Intermediate
AMS DEVICE MANAGEMENT
Intermediate
COMMUNICATIONS MANAGEMENT
Intermediate
COMMUNICATIONS MANAGEMENT
Intermediate
COMPONENT SERVICES
Intermediate
COMPONENT SERVICES
Intermediate
COOLING EFFICIENCY
Intermediate
COOLING EFFICIENCY
Intermediate
COORDINATING
Intermediate
COORDINATING
Intermediate
EMAIL MANAGEMENT
Intermediate
EMAIL MANAGEMENT
Intermediate
EVENT PLANNING
Intermediate
EVENT PLANNING
Intermediate
JAVA PLATFORM MICRO EDITION J2ME
Intermediate
JAVA PLATFORM MICRO EDITION J2ME
Intermediate
MANAGEMENT
Intermediate
MANAGEMENT
Intermediate
TRAVEL ARRANGEMENTS
Intermediate
TRAVEL ARRANGEMENTS
Intermediate

Languages

Italian
Native Speaker
English
Expert
Spanish
Expert

Training and Certifications

Certifications
Driving license category 3: Light Vehicle

Training
OSL
European Commission
PET
Cambridge international school
DELE
Instituto Cervantes
ECDL
European Commission