Procurement Officer cum Warehouse Incharge
Protrade International FZCO
Total years of experience :18 years, 0 Months
• Procuring all types of materials (Mechanical, Electrical, Plumbing, IT products & oil and gas, food items, cleaning liquids, construction materials, uniforms and safety products according to the customer’s requirements.
• Responsible for handling quotations, proposals, negotiations, preparation & documentation of PO and processing order.
• Procure high dollar value and complex purchases including Equipment’s, automotive spares, Plumbing, Oil & gas followed by discussing of payment terms & bargaining for best discounts.
• As a sourcing specialist developed new initiatives to build strong supplier database of different commodities.(Plumbing, Building materials, Oil & gas etc.)
• Handled the responsibilities of sourcing various products required by the clients & within the company.
• Responsible for operating and research & developing the centralized software system (FACTS SYSTEM ) which is specially designed to store the supplier’s data & Purchase records.
• Responsible for sourcing, maintaining supplier's database, attending & conducting the supplier meetings with manufacturers, distributors etc.
• Follow up supplier for timely delivery of items to our warehouse.
• Requesting payment to finance department and releasing them as per agreed terms and conditions.
• Keeps informed about current laws, rules and regulations affecting procurement.
• Developing specifications for products, materials, and services in cooperation with suppliers to make easy for identification.
• Developing lists of potential bidders.& selecting vendors. • Negotiating reasonable terms with vendors.
Roles as Warehouse Incharge
Arranging drivers for local deliveries, payment collection, items collections, cheque deposits etc.
• Raising escalations on discrepancies of local order deliveries with SalesTeam / Suppliers/ Management.
• Co-ordinate with local customers for delivery arrangement of their PO that includes invoice request, gate pass request.
• Reporting and help in managing the warehouse structures running smoothly. If any damages occur taking initiative to do the maintenance.
• Maintaining the health and safety condition in warehouse operations (fire/equipment/working area safety)
• Sending logistics KPI report to management on monthly basis.
• Assigning warehouse assistant on receiving, picking, packing and dispatch of goods as per work load.
• Assisting team on finding out solutions on problems occurred on delivered items to our clients.
• Final approving the received items before it being dispatched from warehouse that includes QC, shipment volume etc. • Authorizes the rejection of materials that fail to meet specifications
• Supervising the inventory process on time to time basis in warehouse.
• Mange stock control and reconcile with data storage system.
• Perform various inventory counts; suggest replenishment of goods to management.
• Maintain warehouse and machinery, ensuring equipment is serviced when needed and maintain a clean and tidy workspace.
• Maintain shipping documentation, manifests, and receipts; ensure data entry is accurate.
• Assist in training process for new and existing warehouse staff.
• Ensure proper transport, packaging, and placement of products.
• Fully aware of HACCP systems and ensure proper recording of data and follow the same with the team.
• Verifying warehouse stock on a weekly basis and reconcile with auditors on a monthly basis.
• Monitor warehouse arrangement /palletizing/racking. Set up warehouse layout and ensure efficient space utilization.
Preparing documents for receiving warehouse goods like checking B.O.E., delivery note and printing GRN using warehouse system.
Reporting list of shortages, excesses and other discrepancies to the respective clients with photographs.
Closing the /GRN after receiving is done.
Allocating/printing/closing the shipment order placed by clients.
Tracking and reporting warehouse KPI’s on daily basis to department manager.
Monitoring and reporting the productivity of warehouse staff.
Checking the quality of daily VAS operations like Box in Box, Cello wrapping, Ink jet printing and sticker labeling.
Assisting the stock controller to keep the warehouse stock accurately and efficiently without damage.
Scheduling the delivery of goods from warehouse as per client’s required date.
Supervising the inventory process on time to time basis in warehouse.
- Coordinate and oversee all warehouse logistics.
• Mange stock control and reconcile with data storage system.
• Plan work rotas, assign task appropriately.
• Perform various inventory counts; suggest replenishment of goods to management
• Maintain warehouse and machinery, ensuring equipment is serviced when needed and maintain a clean and tidy workspace.
• Maintain shipping documentation, manifests, and receipts; ensure data entry is accurate.
• Ensure that outbound materials match packing lists before dispatching.
• Assist in training process for new and existing warehouse staff.
• Ensure proper transport, packaging, and placement of products.
• Fully aware of HACCP systems and ensure proper recording of data and follow the same with the team.
• To ensure that the Inflow and outflow of inventories are properly recorded in the books.
• Verifying warehouse stock on a weekly basis and reconcile with auditors on a monthly basis.
• Monitor warehouse arrangement /palletizing/racking. Set up warehouse layout and ensure efficient space utilization.
• Produce reports and statistics (In & Out report, dead stock report).
Scheduling the warehouse deliveries to different clients across the U.A.E.
Performing delivery of goods with respect to invoice of given customers.
Reporting the discrepancies like shortage, damage, excess of goods to customer service department and warehouse supervisor seen during delivery.
Performing custom gate pass procedure of exit and entry of goods from JAFZA to Dubai and vice-versa.
Collection of cargo from different companies to warehouse for freight forwarding process.
Key Duties as Warehouse Assistant:
Receiving incoming goods as per warehouse Receiving Tally Sheet or GRN.
Checking and inspecting goods received and ensuring they are of accurate quantity, type, and also acceptable quality.
Performing put away task of received goods to different storage locations of warehouse.
Packaging and labeling products before they are dispatched.
Preparing deliveries for the van drivers.
Dispatching goods to the customers.
Ensuring a clean and safe workhouse for staff as per Quality, Health, Safety and Environment system’s standards.
Conducting monthly cycle count of stock and replenishment.
Performing VAS task like preparing promotional items, labeling stickers, heat shrinking of products etc. as per order of clients.
Developing lesson plans in line with curriculum objectives.
Helping to prepare pupils for examinations.
Assessing and recording a pupils progress throughout the term.
Working with other staff to plan and coordinate work.
Keeping up to date with changes in the structure of the curriculum.