Deepthy Maria Jose

Key Responsibilities:

Managed end-to-end recruitment for client organizations across various roles.

Sourced candidates through job portals, databases, and professional networks.

Conducted initial telephonic screening to assess qualifications, experience, and job fit.

Coordinated and scheduled interviews between candidates and clients.

Maintained candidate databases and recruitment records.

Built and maintained strong client relationships to understand hiring requirements and ensure timely recruitment support.

Support HR manager in the implementation of HR objectives & polices.
Developing & improving existing HR procedures and processes.
Assist in the preparation of correspondence, reports, schedules, confidential materials and prepare HR letters, certificates and HR related documentation.
Conduct orientation sessions for new joiners.
Monitoring and managing employee attendance.
Process leaves, return from leaves, terminations, disciplinary actions, grievance handling, and all other employee relations functions.
Conduct open sessions for employees.
Conducts Exist interviews, analyze the turnover, and recommend retention strategy.
Maintains and update database by encoding all staffing changes like new-hires, position changes, lateral transfers, grade & salary changes and benefits entitlements etc.
Providing employment references & Certificates for resigned employees.
Prepares reports and executive summaries, extracts data from the HRIS as needed for essential decision making by management.

 Support HR manager in the implementation of HR objectives & polices.
 Developing & improving existing HR procedures and processes.
 Assist in the preparation of correspondence, reports, schedules, confidential materials and prepare HR letters, certificates and HR related documentation.
 Process leaves, return from leaves, terminations, disciplinary actions, grievance handling, and all other employee relations functions.
 Conduct open sessions for employees.
 Conduct Exit interviews, analyze the turnover, and recommend retention strategy.
 Providing employment references & Certificates for resigned employees.
 Maintains and updates the staff files & records in hard and soft copies and track staff leaves on the system.

Responsible for the screening and selection of candidates.
Recruitment including pre-selection, selection, short listing, interview invitation and all follow-up and tracking processes.
Candidate research, database mining and networking calls.

Chief Tasks Handled

 Sourcing of excellent quality candidates for all executive and middle management positions and coordinating and scheduling interviews
 Handling the entire Joining formalities for all new recruits using Oracle Recruitment Module.
 Scheduling and rolling out the Induction Module for all the new joinees.
 I-Recruit implementation & Usage.
 Handling the entire automated payroll processing coordination to ensure accurate and timely payout of employee salary and reimbursements through Oracle Payroll Module.
 Ensuring adherence to all statutory matters thereby enabling the company to meet all the stipulated statutory requirements
 Preparing and Generating Reports & MIS
 Managing Employee Relations as well as all day to day activities according to the requirements of the company and the employees
 Handling all the HR Processes like Confirmation, Full & Final Settlement, Leave Management etc
 Planning and Coordinating Employee Engagement Activities

Employee Life Cycle Management

 Ensuring smooth on-boarding of new joinees.
 Induction of new joinees.
 Handling Time Management activities.
 Coordinating periodic performance reviews and quarterly appraisal system.
 Completing Exit Formalities for resigned employees.


People Management & Operations

 Policy implementation.
 Maintaining employee database.
 Process transfers, promotions and confirmations.
 Employee Query Handling.
 Generation of reports for Leadership Analysis.
 Conducting HR audit and maintaining employee records.
 Developing cordial relations with employees.

Talent Development

 Induction training for new entrants.
 Coordinating with the training team for conducting training programs.
 Ensuring the smooth execution of training programs.

Other Activities

 Planning and organising Special Events.
 Publishing monthly journal
 Conducting Employee Welfare Activities.
 Implementation of Employee Recognition programs.
 Support in Corporate Social Responsibility activities.