Logistics Executive
Worldchem FZE
Total years of experience :16 years, 11 Months
Management of Imports/Exports.
•Coordination with the clients for all consignments.
•Issue of Proforma Invoices to the Customers for establishing Export LCs.
•L/C Management & Fully Conversant with the import/export Procedures.
•Preparation of Export / Import Shipping Documents
•Liaison with bank for release of import documents and negotiation & submission of
Export documents.
•Coordination with logistic companies and shipping lines to organize the import and export
shipments
•Undertaking full responsibility of monitoring material movement right from dispatch to
delivery points,
Import Responsibilities:
•Liaising with Overseas Suppliers for various requirements such as for the packing details, samples, shipment period and for Import shipment documents.
•Preparing of Import Clearing Documents for Office like Offloading sheet, Sample Sheet, Approximate Costing and selling Price sheets.
•Preparation of payment statements for Imports shipments/ overseas supplier.
•Liaising with various Shipping Lines for Vessel arrival details and Delivery order collection.
•Follow-up with the clearing agent for container clearing, organizing for container off-loading at the warehouse.
•Calculation of Custom Duty.
•Co-coordinating with Warehouse staff for container offloading and checking of the items - i.e. as per our purchase order.
•Updating the stock in the inventory as per the offloading sheet and our purchase order.
•Handling and sorting out all discrepancy files with the suppliers
•Entering in the Peach Tree Software for purchases and imports made and subsequently updating stock.
Export Responsibilities:
•Handling Exports Documents such as preparation of Invoice & Packing List &
•other required documents and ensuring the clearance of the documents with the customs.
•Liaising with the Clearing Agents and Freight Forwarders for the exports.
•Assessment & Maintaining of materials to be exported to the customers, dealing
•with clearing Agents for booking flights, material packing to pick up, informing the client regarding material exported & confirming about the receipt.
•Submitting Post shipment documents to Banks and checking of foreign Inward
•Remittance.
•Liaising with Bank for foreign Inward Remittance and Settling accounts with
•Foreign Buyers. Maintaining and ensuring payments and receipt of Foreign Inward Remittance.
•Preparation of Bank statements and purchase orders.
•Co-coordinating with foreign Buyers with regards to shipment documents, orders and other
queries.
•Preparation of Pre & Post Export Shipment Documents including L/C Documents
•Submission of documents to bank for opening L/C.
•Ensuring timely submission of Buyers set of documents thru. Bank.
•Checking of Documents such as Bill of Lading and Air Waybill details as well coordinating with the Clearing agent for other required documents as per L/ c or importing countries/Buyer requirement.
•Co-coordinating with foreign Buyers with regards to shipment documents and related query.
•Generating MIS for Export Documents
•Follow-up with CHA and Freight Forwarders B/L and Airway Bill.
•Arranging Pre-Shipment Inspection wherever necessary and dealing with Inspection Agency (SGS) for clean Report of findings.
•Independently handled shipments to various countries
Independent handling of routine correspondence.
•Self drafting of all types of letters.
•Coordination with all staff & branches for their requirements.
•All other business transactions
•Maintaining filing system
•L/C (import / export) preparation and Documentation
•Maintaining cash book, petty cash book, bank register
•Day to day reconciliation
•Punching payment, receipt, purchase, sale, cash, journal vouchers through tally package
•Prepare daily sales report and daily stock report
•Prepare invoices and vouchers
•Hotel reservation and ticket booking
•Preparation of Minutes of Meeting
•Travel and Visa arrangements
•In charge of all incoming and outgoing mail and couriers.
•Experience in knowing what products, services and materials are required
•Prepare purchase orders and send copies to suppliers and to departments originating requests
•Sound ability to negotiate favourable terms and prices
•Check prices and approve invoices on purchase orders; schedule delivery dates; follow up on delayed deliveries
•Establish good working relationships with vendors through personal and telephone contact; discuss and resolve problems regarding delayed delivery dates. Return damaged or incorrect items to vendors and processes necessary paperwork for credit.
Preparation of letters, memos and other document.
•Maintenance of stock
•L/C (import/ export) preparation & documentation
•Prepare invoices and vouchers
•Prepare salary sheets and maintained all the details
•Prepare quotation & LPO.
- ADVANCED SECRETARIAL COURSE, NADIA,