Marnellie Moreno

• Administer the payment & deductions of personnel’s salaries through WPS system. This involves the collection and input of all relevant information for the monthly payroll (including new joiners, all type of leaves, absences, allowances, overtime, change status, and cash advances).
• Ensure payroll records (hard copies and in the system) accurately reflects current staff conditions details. This includes starters and leavers, contract amendments, change of details, annual leave and recording of sickness and other leave.
• Liaise with Accounts Department for all payroll related matters.
• Provide a responsive and accurate service on payroll matters.
• Facilitate leavers, calculation of end of service gratuity.
• Liaise with the Admin for cancellation of residence visas.
• Provide monthly payroll report and summary to Admin and HR Manager.
• Prepare and respond to personnel queries about leave pay and entitlement.
• Administer the medical & life insurance which includes enrolment, renewal and cancellation. Coordinate with third party provider for issuing medical cards.
• Review employee’s medical insurance invoices and submit for medical claims.
• Review of invoices of labour suppliers against the attendance sheet received from the sites.
• Perform other ad-hoc tasks as required and take responsibilities of other Admin and HR personnel’s during leave of absence as requested by the Admin and HR Manager.
• Support the HR and QHSE Policies and support the implementation of these policies and procedures with the Department.

Payroll
• Verifies daily timesheets and accurate calculation of monthly salaries of active employees inside and outside UAE
• Calculation and posting of staff annual leave pay and air ticket entitlement
• Termination of employment process, which involves final pay calculation, clearances and deactivation of account.
• Posting of other payroll related matter
Accounts Assistant
• Assists the Chief Accountant with the monthly financial report for UAE, Qatar and Kuwait offices
• Posting of finance/accounts related matters using Adagio accounting system.
• Prepares and submit the monthly invoices for the client for Kuwait branch.
• Issuance Purchase Orders for the suppliers.
• Preparing payments for the suppliers.
• Updating of account reconciliation, disbursement and liquidation
• Verifies petty cash submitted and prepares reimbursements
HR Administration
• Immigration Visa application, cancellation and MoL documentation process
• On-boarding process, which includes bank account opening, medical test, UAE ID registration and other related matters
• Coordinates with travel agencies for air tickets of personnel joining the company, leaving for holidays and repatriation
• Point of contact between the site officers and clients with regards to completion of documents required for the safety induction and gate passes
• Maintains andupdate database for disciplinary action, and all sorts of leave records of active personnel
• Updating and monitoring both electronic and hard copies filling system
• Preparing correspondence, schedules, letters and other confidential reports
• Monitor and update database of clients and suppliers.