Dheeraj Nair

Duties and Responsibilities:
Accounts Payable
- Punching and processing of Invoices (Review against PO, service orders and contracts to ensure the proper approvals), Process debit memos for returned goods and penalties.
- Provide weekly and monthly forecast Accounts Payable based on Invoices ageing with explanations for delay in payments and outstanding amounts.
- Prepare Payments - cheque, Wire requests etc., Prepare summary of daily payments.
- Correspond with the bank regarding payment issues.
- Monitoring of bank statement and resolve the pending payment issues, if any.
- Vendor file management - Maintain and update records. Vendor Recons.
- Updating payment information on Oracle which comprises of scanning payments and attaching them to Oracle, entering bank transaction codes and triggering auto payment advices to vendors through “automated payment advice” by Oracle.
- Monitoring and maintenance of Performance Bond Guarantees.
- Handling supplier queries.
- Custodian of Petty cash and Printed Cheques.
- Handling Petty Cash, petty cash reconciliation and posting on Oracle.
- Handle responsibilities other staff during in their absence.
Accounts Receivables
- Preparation of Invoices for receivables and Credit Memos.
- Maintaining of accounts receivables which include intercompany receivables.
- Analyze and reconcile customer accounts.
- Meet deadlines in billings, collections and preparing accounts records.
- Follow established procedures for processing receipts, cash etc.
- Fill deposit slips for cash received and deposit in Bank.
- Verify that transactions comply with financial policies and procedures.
- Reviews terms of customer sales/service contracts and determines payment schedule.
- Verify customer balances and rectify discrepancies in accounts receivable books.
- Follow up and collection of receivables and perform other miscellaneous AR duties.
Miscellaneous
- Arrange Gate passes for visitors of Finance through JCC Gate pass Software.
- Communicating with customers via phone, email, mail or personally.
- Handling of miscellaneous office duties.
- Handles bank letters, mails and correspondences.
- Management of Accounts files e.g. labeling, filing etc.
- Maintain an orderly accounting filing system to ensure all filing is done in a timely and accurate manner.
- Act as an overall contact point in Finance Department.
- Assist other support services tasks as required.

Currently working as a Management Trainee in Tandem Global, Trivandrum. The employer is a well renowned educational institution, having 19 centers spread across the state and abroad.

-Handling daily activities in the Finance Department
- Preparation of different Vouchers - Payment, Receipts, Invoices, Debit Notes, Credit Notes etc

-Checking the accuracy and correctiveness before being passed for posting in the System
-Bank Recon, Supplier Recons etc
-Payment Processing
- Follow up for collection