Hr Coordinator
REACH EMPLOYMENT SERVICES
Total years of experience :17 years, 0 Months
Documentation and collection of relevant details from the candidates to do necessary for Visa & Labor approval.
Coordinating with the Public relation team for getting Visa’s, Labor approvals, status change & residencies etc.
Coordinating with employees helping them in getting their queries cleared.
Updating designations, Salary details, Reporting structures, to the employees
Preparing weekly/monthly submissions reports.
Employee passport control for all clients.
Preparing offer letters and appointment letters.
Manages and ensures on-time deliverance of third party daily operations such as probation confirmations letters, grievances, leave management, staff movements, and employee separation process, warning letters, NOCs, termination letters and suspension letters.
Develop and maintain confidential departmental MIS for clients and in-house, employee files, documents, databases and keeping Human Resource Information System up to date.
Manages end to end separation process and Clearance formalities.
Manages exit formalities of terminated and resigned staff. Book and provide repatriation tickets to terminated staff.
Checking timely submission of applications to the Government Authorities (Ministry of Labor & Emirates ID online) and ensuring excellent quality of each application to maximize the chances of a successful outcome.
Handling Document Management System.
Other tasks as per business needs and requested by General Manager, CEO or other team member.
Maintaining daily attendance of all the employees.
Co-ordination & maintaining of all staff & office records.
Being the first contact person for interviewing of new candidates.
Processing of Offer letters, appointment letters for new recruits.
Supporting PRO for processing of new visa and other matters related to labor, immigration,
medicals both for the workers under Sharjah Branch and for Jebel Ali Free Zone.
Preparing reports, memo & correspondence.
Manage Payroll & ensure accurate, timely & efficient distribution of salaries.
Co-ordination with Director and Production Manager for performance appraisal of the workers
and other staff members.
Handle matters that are related to the leave privileges of the workers of the institution.
Ensure the maintenance of a working environment that yields productivity and furnishes
essential office supplies.
Oversee planning, organizing & managing of the various activities done within & outside the
institution.
Serve as the receiver of important mail, documents & ordered items delivered to the
organization's address.
Perform a series of Secretarial functions for the committee & provide additional services
depending on the Individual policies of the institution.
Receive & Maintain documents & confidential files, records, database.
Co-ordination & processing of documents pertaining to workman compensation as per
requirements by the Insurance company.
Co-ordination with International clients (Europe, Korea, Taiwan, etc).
Making all necessary arrangements for Directors Business Trip such as processing of respective
country's visa, their flight & hotel booking, co-ordination with the host companies for sending
invitation letters etc.
Support Accounts department for preparing Quotation, Purchase order, Delivery orders,
Invoices and following up for payments.
Miscellaneous work related to HR & Administration & Accounts as given by superiors from time
to time.
Handling all aspects of branch sales and operations of assets and liability products; handling savings bank accounts, current accounts, cash credit accounts, term deposits, funds transfer, pay order and demand drafts, home loans, personal loans, car loans, credit cards etc.
Coordinate with back office and corporate clients for the salary process of corporate clients and resolve the issues if any.
To ensure timely processing of instructions given by the clients towards the operation and maintenance of their accounts.
Customer oriented operations and ensuring customer satisfaction by achieving delivery and service quality norms.
Attending to individuals/corporate clients with regard to their concerns and complaints and undertaking steps for effectively resolving them.
Look after day-to-day retail operations and standard branch functions
Manage a broad range of HR functions including payroll administration (300 + employees), benefits
HRMS database co-administration, personnel file management.
Processing of leave, transfers, promotions, confirmation and termination proceedures of employees ensuring 100 % compliance with various laws and regulatory mandates and serving as primary contact person
Co-ordinating with its various branches spread across Maharashtra and Goa.
Arranging for training of new employees.
Handling of petty cash.
Coordinate and direct office services, such as records and budget, personnel, and housekeeping, in order to aid executives
Make travel arrangements for executives
Manage and maintain executives' schedules
Open, sort, and distribute incoming correspondence, including faxes and email
Prepare agendas and make arrangements for committee, board, and other meetings
Prepare responses to correspondence containing routine inquiries