HR Business Partner
Alghanim Industries
Total years of experience :11 years, 10 Months
•Maintain effective work relationships with the business and management teams, whilst coordinating all HR activities for the Group
•Manage all payroll activities
•Partner with the bulk recruitment team by providing all information required for sourcing candidates for the business. Directly responsible for the recruitment of specialists and managers within the area of responsibility, with a particular focus upon the Kuwaiti Nationalisation program
•Ensure adherence to HR policies and procedures
•Participate in the investigation of all employee relations issues
•Coordinate the Annual Performance Appraisal process for non-managerial staff
•Assist in the annual Salary & Bonus review process
•Ensure Job Descriptions across the organization accurately reflect all business roles
•Support in projects such as job leveling, salary structure, etc.
•General administration and record keeping in accordance with audit guidelines
•Maximize the acquisition of high caliber talent, whilst observing the requirements of the Nationalization programs.
Recruitment
▪ Handling Bulk recruiting activities & Local recruitment CV Screening, Interview Scheduling, Job offers.
▪ Interview activities including, screening telephone interviews, the overseas recruitment process.
▪ Maintains and updates all HR Hiring reports & trackers.
▪ Ensures that proper job descriptions are available for all Functions.
▪ Handling exit interview to establish reason patterns for resignation.
▪Handling job descriptions.
Payroll
▪ Structure Job categories and families.
▪ Calculating the final Service Indemnities & Annual leave dues.
▪ Calculating the Medical leave according to the Kuwait Labour Low.
▪ Preparing the monthly & yearly Indemnities & Annual leave dues Reports.
▪ Handling all Payroll requirements.
▪ Preparing monthly Attendance for HR Dept.
▪ Follow-up with each Dept. Admin coordinator regarding Dept. attendance.
Personnel & Administrative Affairs
▪ Managing a proper filing system like personnel files, on the basis of hiring, transfer, promotion, resignation and other modification data.
▪ Handling, maintaining employees changing Status & updating salaries, Grades, Job Title, Level, Job Family on HRIS.
▪ Setting Strict adherence to legal regulations and work permit re. Foreign expert employees.
▪ Implement policies relating to all phases of personnel activity
▪ Coordinate with administrative affairs for all requirements of the staff.
▪ Maintain absolute confidentiality of records.
▪ Follow-up on process of applications related to work permits, employee residencies in MOSAL.
▪ Follow-up on process of visit visas and health cards issuance.
▪ Follow-up residency formalities such as medical check-up, finger print, medical insurance in timely manner.
▪ Follow-up on residences renewal, & reminder for Employee Passport renewal.
▪ Update & communicate all new laws or rules issued by Government.
▪ Ensure that personnel records, files, passports etc. are properly organized, safeguarded and maintained at all times.
▪ Ensure timely compliance of regulatory requirements for all employees such as residency and work permit, civil id, renewals.
▪ Report to management for unauthorized absence, tardiness, leaves etc. and take appropriate disciplinary actions as per company rules.
▪ Monitor governmental labour law developments.
▪ Responsible for timely compliance of regulatory requirements for all employees such as residency permit, civil id, renewals etc.
Others
▪ Handling HR staff attendance and issues appropriate personnel actions, if needed.
▪ Handling the processes of leave requests; & the annual leave balance report.
▪ Coordinate day-to-day HR operating issues between departments and HR.
▪ Issuing monthly reports according to company requirements.
▪ Liaison between HR Manager & various departments
▪ Internal: Works in harmony with all staff and executives, managers.
▪ Maintains good co-ordination and information with the Financial Controller/Paymaster.
Supervision all HR correspondence on the basis of hiring, transfer, promotion, all types of Exit and any
▪ Other modification data by Arabic\English.
▪ Report non-compliance of any policies or procedures to HR Manager
▪ Update policies & procedures on the bases of the labour law of Kuwait for the Private Sector and the Company’s goals and when requested by HRM
▪ Communicate new Policies & Procedures updates to all managers and employees through regular meetings
▪ Revise the Police & Procedures for the HR Dept. which is related to Kuwait Labour Law & MOSAL rules.
▪ Handling the yearly Annual Leave Plan.
▪ Responsible for different Human Resources activities.
▪ Recruiting and hiring of all the professional staff required by company.
▪ Responsible for all employees file and record keeping.
▪ Responsible for citations and warnings given to employees.
▪ Making all official letters like job offer letters, contracts, welcome notes, amendments, resignation acceptance, termination, all kinds of certificates.
▪ Coordinate with the Finance Manager on all matters pertaining to employees salary increases, bonuses, etc.
▪ Responsible for the attendance records of the company.
▪ Prepare Weekly attendance report.
▪ Calculate Leaves and End of service indemnity.