Technical Assistant
Qatargas Operating Company
مجموع سنوات الخبرة :16 years, 1 أشهر
- Organized files related to Qatargas' expansion projects.
- Consolidated documents submitted by the participating departments.
- Maintained the Management of Changes record.
- Assisted the Business Development Manager in conducting workshops to Executive Level.
- Prepared the monthly reports, worksheets and presentations to be reviewed by the Business Development Manager.
- Provide a time management/diary service for the manager to ensure effective use of time and attendence at all meetings at the appointed times.
- Maintain, organize, analyze, update and retrieve data from SAP Access, appropriate data files and update records accordingly in SAP.
- Exercise initiative to identify and deal with problems and issues that arise to ensure the smooth running of his office and the department as a whole.
- Prepare papers/documentation for the manager, ensuring they are ready for meetings and discussions.
- Observe and apply strict levels of confidentiality, decorum and discretion to all matters related to the performance of role.
- Make travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of executive level manager’s time.
• Receives and classifies all incoming correspondences and refers them to Superior according to their order of priority.
• Maintains systematic recording and filing of all incoming and outgoing documents for easy retrieval and monitors pending/due submittals.
• Prepares correspondence, project documents, submittals for distribution to concerned personnel.
• Prepares document transmittals and comment sheets for submission to the Client and/or Contractor.
• Prepares electronic time sheets and daily time record of personnel.
• Attending on enquiries from Site Offices by answering phone calls and providing necessary information and/or documents via fax machines or by e-mailing.
• Performs other duties assigned by the Resident Engineer.
- Preparation of daily invoices and quotations of medical items.
- Attended to the needs and queries of walk-in and regular customers.
- Conduct searches to find needed information, using such sources as the Internet.
- Receives and places incoming/outgoing phone calls before referring to superior; transmit and receives fax messages and maintain a file for reference.