Office Administrator (HR Recruitment Division)
ADNOC Offshore (ZADCO)
مجموع سنوات الخبرة :3 years, 5 أشهر
Position: Officer Administrator (Recruitment Division - HR Department)
Roles & Responsibilities:
Responsible for entire life cycle of staffing for all levels professionals and specialists.
Responsible for identifying vacancies and coordinating with manpower suppliers/recruitment firms to provide manpower to ZADCO.
Responsible for preparation and arrangement of pre-employment formalities including document check, medical checkup, security approval, police verification, visa, travel and five star hotel accommodation as per company policies.
Responsible for preparation of offer letters, termination letters and warning letters.
Assisting with new employee orientation processes as needed and/or assigned for the purpose of ensuring employees are knowledgeable of current practices and administrative processes.
Coordinating with Entitlement Unit for arrangement of new employee's settlement (joining ticket, accommodation, insurance, family visa, etc).
Responsible for conducting recruitment campaigns for mass hiring.
Responsible for entering and maintaining employee’s data into Oracle based HRMS.
Responsible for preparation of yearly, monthly and weekly reports for newly joined employees.
Calculating annual budget for annual recruitment plans.
Maintains manual and electronic documents, files and records (e.g. vacancy listings, applicant tracking, etc.) for the purpose of providing accurate information in compliance with established guidelines.
Handling and resolving salary grievance on timely manner.
Constantly assisting new/current employees regarding a variety of procedures and program requirements (e.g. Annual leave, sick leave, mission leave, escort leave, car loan, home loan, etc) for the purpose of providing necessary information for making decisions, taking appropriate action and/or referring to concern department if appropriate.
Recruitment for various Government & Semi-Govt Organizations, Oil and Gas, Medical, IT, Facilities Management, Construction, companies for providing Recruitment and Outsourcing Services.
Responsible for business development efforts: perform industry analyses, identify high-potential prospects, contact hiring managers, pitch firm capabilities, originate client mandates and negotiate contract terms.
Manage new and existing client relationships and serve as primary point-person for client contact.
Attend regular client meeting with existing Clients to ensure the proper flow of business & new requirements.
Record Management - Post all open positions on the internal or external careers sites in a timely manner. Sort and classify based on each division and maintain record of same.
Specific recruitment processing tasks include: Sourcing and screening candidates CVs against job descriptions, updating vacancy and applicant status within the recruitment procedure.
Prepare and send offers to the selected applicants in accordance with the approval of the client.
Coordinates properly with the client regarding the candidate’s visa or any other requirements needed to comply with the visa procedures and coordinates with the ticketing in-charge for flight booking as well as airport pick-up.
Providing a high volume of fitters, technicians, maintenance engineers, Mechanics for the client’s temporary shutdown projects.
Preparing CNIA (Critical National Infrastructure Authority) form for the security pass issuance for the workers who will be working on site.
Managed to recruit from other Manpower supply companies from outside UAE if require and carefully recruit workers who have hand on experience in shutdown projects earlier.
Understanding the clients requirements in retrospect of the candidates profile, job description, evaluate and shortlist the right candidates.
Responsible for entire life cycle of staffing for all levels professionals and specialists.
•Responsible for identifying vacancies and coordinating with manpower suppliers/recruitment firms to provide manpower to ZADCO.
•Responsible for preparation and arrangement of pre-employment formalities including document check, medical checkup, security approval, police verification, visa, travel and five star hotel accommodation as per company policies.
•Responsible for preparation of offer letters, termination letters and warning letters.
•Assisting with new employee orientation processes as needed and/or assigned for the purpose of ensuring employees are knowledgeable of current practices and administrative processes.
•Coordinating with Entitlement Unit for arrangement of new employee's settlement (joining ticket, accommodation, insurance, family visa, etc).
•Responsible for conducting recruitment campaigns for mass hiring.
•Responsible for entering and maintaining employee’s data into Oracle based HRMS.
•Responsible for preparation of yearly, monthly and weekly reports for newly joined employees.
•Calculating annual budget for annual recruitment plans.
•Maintains manual and electronic documents, files and records (e.g. vacancy listings, applicant tracking, etc.) for the purpose of providing accurate information in compliance with established guidelines.
•Handling and resolving salary grievance on timely manner.
•Constantly assisting new/current employees regarding a variety of procedures and program requirements (e.g. Annual leave, sick leave, mission leave, escort leave, car loan, home loan, etc) for the purpose of providing necessary information for making decisions, taking appropriate action and/or referring to concern department if appropriate.
Management of compliance with the Company Standard Operating Procedures.
•Maintaining file system both virtual and visual.
•Enter data into the Oracle based database.
•Make changes to existing data in the shared database.
•Perform general data entry using SAP, Microsoft Excel and Word.
•Input data into a variety of computer programs with pace and correctness.
•Assisting in recruitment, screening of resume and call candidates.
•Organize and schedule interviews.
•To contact, as required, UK/US office(s) and clients in order to achieve required outcomes and meet timelines.
•Preparing daily, weekly reports and sent to client status.
•Providing training to New Executive on floor (On Job training).
•Constantly assisting the team members with their process related Query.