divya nair

 Recording and Maintenance of Companies Day Book, Bank Transactions,
 Recording accounts payable and receivables and in Tally accounts.
 Preparation of inquiries, Invoices, Quotations, Purchase orders, letters and other necessary documents as assigned by the Senior Accountant.
 Preparing necessary correspondence for managers.
 Preparing Agenda and Minutes of Meeting for the Sales Department.
 Working in liaison with the Sales Department and fix appoints of them with the Procurement/Business Development Managers of various organization.
 Continuous Reporting General Manager, Business Development Manager, Sales Manager and Senior Accountant and assisting them for their assigned duties.
 Reviewing the payment status of clients and following up with them.
 Arrange callbacks to protect the Managers time when he is busy with a work.
 Maintaining Clients/Customer/Supplier/ Service providers contact Details
 Coordinates assigned office functions and details with other departments as necessary.
 Plan and schedule meetings and appointments with HR and Finance Manager
 Order Office stationery as and when required.

 Work closely and liaise with contractor’s document control group in all matters relating to document control. Maintaining document logs for correspondence, material approval submittals, Sample submittals, Electrical shop drawing, Contractors and consultants drawings, RFI (incoming & outgoing).
 Responsible for the effective and efficient document control of all engineering documents, drawings there revisions.
 Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
 Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
 Maintain registers of all receipts and issues or submissions of documents and correspondence.
 Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
 Ensure the effective running of the day-to-day operations of the document center.
 Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
 Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
 Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc.
 To ensure compliance with quality assurance requirements at all time.
 Receive and distribute project documents and drawings to the concerned engineers.
 Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.
 Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures.
 Maintain records of engineering documents and drawings (when issued, status and location) in hard copies and electronic files and monitor the revisions and approval status thereof.
 Scan and store the approved shop drawings and incoming documents in the database so that the project team can access.
 To file all project documents : project wise, date wise, subject wise, sender wise with sequence. Maintain record and control the engineering library of relevant procedures, codes & standards, specifications and reference documents, contract documents, within the secure document control area.
 Maintains and controls filing system for Engineering, Construction documents, Requisitions, Purchase orders, Invoices, etc.
 To organize copies of hard & softcopy documents, incoming and outgoing.
 To ensure that all documents are well checked and submitted on time
 Able to manage out-going correspondence’s reference number and process the proper channel.
 Recording all incoming and outgoing transmittals and file in accordance with the company Filing System.
 Ensure that the latest revision of all documents produced for the project are recorded and distributed to all concerned parties.

 Work closely and liaise with contractor’s document control group in all matters relating to document control. Maintaining document logs for correspondence, material approval submittals, Sample submittals, Electrical shop drawing, Contractors and consultants drawings, RFI (incoming & outgoing).
 Responsible for the effective and efficient document control of all engineering documents, drawings there revisions.
 Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
 Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
 Maintain registers of all receipts and issues or submissions of documents and correspondence.
 Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
 Ensure the effective running of the day-to-day operations of the document center.
 Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
 Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress.
 Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc.
 To ensure compliance with quality assurance requirements at all time.
 Receive and distribute project documents and drawings to the concerned engineers.
 Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.
 Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures.
 Maintain records of engineering documents and drawings (when issued, status and location) in hard copies and electronic files and monitor the revisions and approval status thereof.
 Scan and store the approved shop drawings and incoming documents in the database so that the project team can access.
 To file all project documents : project wise, date wise, subject wise, sender wise with sequence. Maintain record and control the engineering library of relevant procedures, codes & standards, specifications and reference documents, contract documents, within the secure document control area.
 Maintains and controls filing system for Engineering, Construction documents, Requisitions, Purchase orders, Invoices, etc.
 To organize copies of hard & softcopy documents, incoming and outgoing.
 To ensure that all documents are well checked and submitted on time
 Able to manage out-going correspondence’s reference number and process the proper channel.
 Recording all incoming and outgoing transmittals and file in accordance with the company Filing System.
 Ensure that the latest revision of all documents produced for the project are recorded and distributed to all concerned parties.

AMELAND MARINES W.L.L, QATAR (June 2011- September 2011)
Accountant cum Administrative Assistant (For leave vacancy)
• Recording and Maintenance of Companies Day Book, Bank Transaction and Invoice details Ensuring all
necessary paperwork is completed for crew changes, i.e. visa's, security passes etc
• Continuous Reporting to Operational Manager.
• Assisting Operational Manager for the assigned duties
• Updating Tracking sheet of Employees Leave schedule and immigration data
• Purchase and maintenance of Office Stationary
• Receipt and Registering Incoming and Outgoing faxes and letters.
• Maintaining Customer, Supplier/ Service provider contact Details.
• Assisting Finance Department in the preparation of Pay roll for Employees.
• Applying Entry Pass for supplied Labors/Drivers for Worksites
• Communicating employees about the venue, agenda and timing of the meeting conducted by General
Manager.
• Prepare monthly Telephone, Water and Electricity Bill.
• Maintaining Passports and Employees Data base.
• Prepare Letters for Vendors and other purposes.

HEATEX TOOLS PVT. LTD, MUMBAI, INDIA (October 2009-December 2010)
Administrative Executive (Part-time)

• Recording and Maintenance of Companies Day Book, Bank Transaction and Invoice, Enquiries and
Quotations
• Continuous Reporting to Senior Accountant
• Maintenance of important files
• Assisting Operational Manager for the assigned duties
• Purchase and maintenance of Office Stationary
• Receipt and Registering Incoming and Outgoing faxes and letters
• Maintaining Customer, Supplier/ Service provider contact Details
• Applying Entry Pass for supplied Labours for Worksites
• Communicating employees about the venue, agenda and timing of the meeting conducted by General
manager.