Document controller - Executive Secretary to chairman , vice chairman , CEO , CFO, deputy CFO
Genena Group
Total years of experience :10 years, 4 Months
working at the group main office which including all the company work of development, construction , mall management and facility management contract etc.
Taking all correspondences
Taking minutes of meeting and send it to members meeting
Responsible for employees files soft and hard copy Responsible for monthly custody settlement
Responsible for purchases and paying all kind of bills
Assistant for HR-section Head and Office manager
Handling finger print device as an admin and monthly finger print report
Making the vacation request and organizing vacation schedule for all employees
Reception the candidates and organize the interviews schedule
Responsible for employment sites such as publishing employment ads and filtering resumes of suitable candidates
Filtering the resumes database
Assistant for HR-section Head and Office manager
Reception the candidates and organize the interviews schedule
Handling all correspondences
Organizing interviews schedules
Searching for the suitable candidates to hire them in different projects specially in KSA
Publishing employment ads
Archiving resumes database
Have a knowledge for making online visa steps
Assisting the executive secretary
Taking all correspondences
Responsible for supporting managers by providing an in-depth knowledge of administrative procedures and tools
Assisting the executive manager
Follow up the shipment and letter of guarantee
Read pamphlets conditions of tenders to see the conditions and insurance
Filing and archiving all kind of files
Responsible for answering emails between the company and the foreign agents
Writing English and Arabic letters
Responsible for writing the invoices
Enter the results of researches using special programs in different projects
Working with target which was reaching to enter specific numbers of search forms