Senior Office Manager
Gulf Bridge International
Total years of experience :22 years, 4 Months
Executive Management:
• Manage the process of briefing on behalf of the CEO to ensure that he is fully prepare for all engagements
• Provision of high level advice to the CEO on pending issues and discussing the appropriate steps/solutions
• Regular direct contact with C Level, other members of the Corporate Management Group and colleagues at all level
• Assist, attend and manage all board and committee meeting logistics Assist the C Level in the development of the strategic business case
• Proven experience of handling conflict and managing sensitive issues to achieve positive outcomes
• Organizing and managing various functions in the workplace
• Coordinate CEO’s travel requirements
• Maintain appointment as appropriate
Interfaces:
• With C Level (Chief Commercial Officer, Chief Legal Officer, Chief Technical Officer and Chief Finance Office), Managers, Shareholders, Directors, Members of Staff, and other external organizations.
• Manages external relations for CEO Office and always being the first point of contact for the Office.
• Main focal point of contact of Qatar Science Technology Park (QSTP).
Managing information/Meeting Management:
• Provide high level advice, recommendation, suggestions and feedback to the CEO
• Perform special projects and other duties assigned
• Providing a service that is in line with the CEO’s work habits and preferences
• Lead, drive and maintain regular meetings including Ad-hoc meetings
• Develop, support, provide and maintain a strong working relationship with C Level Executives on all aspects where additional services and/or solutions are required
Monitoring and reporting:
• Manage, collect and summarize the reports received from each department
• Interpret and communicate the reports and highlight the complexities of any pending issues/action items
• Delivery of high quality reporting with analysis and providing CEO management information which meets the demands and for complete visibility of programme delivery
• Establish and develop monitoring reports for continuous follow up with C Level Executives
Senior Coordinator
Special Project Division
• To prepare and submit the weekly report to the head of the Special Project
• To coordinate with various departmental head
• To execute all received RFQ from clients
• Distribute the RFQ to the concerned buyers
• Assisting the buyers to outsource the required materials
• To evaluate and analyze all received quotations from suppliers
• To process and submit all quotations to client
• Authorized to award the purchase order
• Authorized to negotiate the prices received from suppliers
• To ensure and coordinate the timely delivery of the ordered material
• To process and submit the invoice to client
Coordinator
Communication, Orbit Division
• Overall in charge of sending authorization and communications directly to Orbit for service activation/deactivation.
• To consolidate, evaluate and analyze complaint received from the customers
• To assist the customer service staff to escalate issues with their customers
• To supervise the customer service staff with their timely work flow without delay
Coordinator
Commercial Division
• To prepare and submit weekly report to the head of Commercial and Chairman
• To coordinate with various department heads
• To process and execute all enquiries received from clients
• To source the required materials
• To evaluate the quotations and submit recommendations
• Close follow up with Accounts to collect payment
• Coordinating and collecting inputs from various department head
• Prepare and submit weekly reports to Commercial head and Chairman
• Prepares document to put out tenders for various facility management related contracts
• Manages independently and coordinates all aspects of a tender, in particular the project schedule, the cost estimate and the others
• Check for completeness all relevant information for the tender
• Assist in reviewing the bid packages
• Assist in preparing and organizing with all tender team members the internal deliverables that will be included in the final proposal
• Attending meetings during tender development, cost review and if awarded, develop and maintain professional business contacts with suppliers, vendors, sub-contractors and governmental agencies as appropriate
• To process and execute all enquiries received from client
• Sourcing the required materials
• To process and submit the quotation to clients
• To prepare and process the PO received from clients
• Follow up the shipped material thru our nominated forwarding agent
• To process, submit and follow up the invoices to clients
