Receptionist
Punj Lloyd Ltd.
Total years of experience :8 years, 8 Months
• Handle telephone calls & ensure that all calls are attended in a professional manner.
• Logging calls (including time, date and caller details).
• Assist and Accommodate the Visitors.
• Coordinate and organize day-to-day activities.
• Responsible for some internal & external correspondence.
• Coordinates with the Supplier for check collections.
• Responsible to order for all office supplies.
• Arranging hotel bookings and flight bookings.
• Scheduling of Appointments/Meetings.
• Receiving Internal & External Documents.
• In charge for all incoming and outgoing faxes & emails.
• Assisting the Procurement Department regarding their inquiries.
• Monitor and coordinate the maintenance of all office equipment & facilities.
• Assisting in shipment sending as requested, including documents creation, courier booking, tracking and arrival notification to the appropriate employee.
• File the Necessary Documents.
• Acts as the administrative officer/HR officer of the company.
• Coordinating the administrative activities of the office.
• Assist and Accommodate the Visitors.
• Ensures the appropriate notice is given and documentation prepared and delivered for directors' meetings, agendas are distributed.
• Arranging hotel bookings and flight bookings.
• Handles telephone inbound and outbound calls, take and forward messages using multi-line telephone.
• Maintain orderly, confidential filing system for client files.
• Answer or redirect general inquiries in person, by telephone or E-mail.
• Distribute incoming mail, courier and faxes.
• Other duties are assigned.
• Handle telephone & ensure that all calls are attended in a professional manner.
• Attending all walk-in clients for their inquiry.
• Assist and Accommodate the Visitors.
• Coordinate and organize day-to-day activities.
• Provide the necessary documents needed by the Lawyers.
• Responsible for some internal & external correspondence.
• Responsible to order for all office supplies.
• Arranging hotel bookings and flight bookings.
• Scheduling of Appointments/Meetings.
• Receiving Internal & External Documents.
• Receiving Cheque/Cash from the Client for their Payments/Fees.
• In charge for all incoming and outgoing faxes, emails & couriers.
• Prepare Daily Attendance and Time Keeping Report.
• Generating Memorandum as per advice by the Lawyers.
• File the Necessary Documents.
• Receive and Transfer calls to the concerned person.
• Answers & Accommodate calls, which are not being answered by the concern person.
•Assist and Accommodate the Visitors.
•Provide the necessary documents needed from the department such as Faxes, & Couriers.
•Coordinates with the Supplier for all check collections.
•In charge for all incoming and outgoing emails.
•Generating Memorandum as per the instruction of the President and HR Manager.
•Prepare Daily Attendance and Time Keeping Report.
•File the Necessary Documents.