DZ Jean Villamor

Recruitment
• Initiate the approval of Manpower Request and ensure the request is within the budget.
• Facilitate and communicate to recruitment agencies for any vacancies and post job vacancies in job portals.
• Screened CV and initiate initial interview and forward to the hiring Manager.
• Prepare offer letter to the selected candidate.
• Handle correspondence related to candidates’ queries and responses following interviews and provide feedback to unsuccessful candidates.

• Collect official documents related to visa process.
• Initiate the preparation and develop Job description for existing and new position.
• Assist GHRM to prepare annual manpower budget.
On-boarding and Off-boarding of Employees
• Develop the on-boarding bundle of forms that needs to be filled by any joining employee, related to bank account, medical enrollment, joining date etc.
• Conduct induction and orientation of the staff.
• Complete all necessary documentation with respect to exiting employees, related to visas, handing over of company assets, mobiles, parking control, Insurance cards, vehicles, petrol card etc.
• Prepare the end of service settlement and finalizing the exit procedure to settle their dues in accordance with the labor law and company policies.
• Complete the visa cancellation and ticket booking of exiting employees (including their dependents until the visa is cleared in all government authorities.
Payroll and Compensation and benefits
• Handle and process the monthly attendance and payroll through HRMS.
• Prepare the WPS and non WPS file and ensure the salary transfer on time.
• Initiate the leave process and ensure that leave balances are properly maintained and updated.
• Prepare the leave settlement.
• Prepare the yearly ticket encashment.
• Coordinate with insurance company and brokers on medical insurance enrollment and cancellation of enrollees, renewals, premiums, billings & assist with employee claims queries to ensure full utilization of benefits.
• Maintain an up to date list of all employees and dependents covered under the policy.
• Assist the GHRM in the analysis of details pertaining to benefits, when it comes to the renewal phase.
• Assist GHRM to facilitate the yearly KPI and annual salary reviews and bonuses.
• Handle Employee’s additional benefits.
• Assist GHRM to prepare annual company budget report.
• Assist GHRM for annual review and update the company’s policies and procedure.
Employee Relations
• Serve as point of contact of employees for certificate request including Salary Certificate, NOC, Employment Certificate and others.
• Handle Employee grievances.
• Facilitate training and initiate staff activities.
Public Relations
• Initiate and assist the PRO for new and renewal of the residence visa, labour cards, emirates ID of the staff (Labour, immigration and Freezone visa within UAE).
• Assist the PRO for the opening of new Trade license and renewal.
• Maintain documents related to Government requirements.
• Handling the company’s vehicles and make sure all the Mulkia and Insurance are valid and renewed.
Administration
• Assist the GHRM for preparing Organizational Chart for the Group.
• Maintain Employees’ files.
• Prepare reports for Finance Department (Yearly Audit).

(Pre- Opening) March 2, 2013 to March 30, 2016
• Serve as point of contact of all employees with regards to any HR requests.
• Handle full cycle of recruitment.
• Prepare Offer Letter for the selected candidates.
• Handle employment processes of the staff (Employment Visa, Residence Visa, OHC) and other Government requirements.
• Handle the induction process of new employees.
• Maintain Employees File (Hard and soft copies)
• Handle safekeeping of the passports.
• Handle Employee’s grievances.
• Prepare the list of employees for the annual Salary Review.
• Initiate the leave process and ensure that leave balances are properly maintained and updated.
• Prepare the annual Leave Salary Encashment of employees.
• Handle travel arrangements for all staff including artists (Vacation, Incoming Staff, and Cancelled/Resigned Staff).
• Prepare the Cancellation, Final Settlement, and Exit Clearance of Off boarding employees.
• Handle the medical insurance (New Enrollees and Cancellation).
• Arrange the Accommodation/ Transportation of the Staff/ Artists.
• Assist the G.R.M for the Artists License Process (Employment Visa, Residence Visa, Artist License/Renewal)
• Ensure all government related documents requirements are updated and assist the G.R.M for the renewal of Trade License, Immigration Card, Police Report, Parking Permit, Alcohol License, Flag License, etc.

May 1, 2011 - September 26, 2012
• Serve as point of contact of all employees with regards to any HR requests.
• Organize and participate in recruiting fairs at universities and other organizations.
• Administer tests to the candidates.
• Handle initial interview to the candidates.
• Prepare Employment Contract to the selected candidates.
• Responsible for the induction process of new staff.
• Process payroll.
• Handle the Leaves/Vacation of staff.
• Handle the Annual Salary Review of the staff.
• Handle the Government Requirements of the Employees (SSS, PHILHEALTH, BIR)
• Handle the Medical Insurance/ Monthly check up of staff.
• Handle for the safekeeping and maintaining records of employees (201 & 202 files).