Earl Fredrick Panes

To optimize revenue and profit through efficient purchasing and allocation of stocks.
To manage the supply of stock holding through the supply chain.
Specific duties and Responsibilities:
 Develop dependable supply sources and purchases to the company’s exact business requirements.
 Negotiating with Vendors for desirable margins and credit terms.
 Sales forecasting, Product sourcing/selection, Assortment planning, Pricing and Margin Calculation.
 Shop deliveries- Oversee delivery schedule to shops and facilitate smooth operation.
 Identifying slow/non moving items and initiate action.
 Shop visits- Check product display and movement. Sort out issues and make sure that shops are well-maintained.
 Assess shop returns and investigate.
 Support the shop managers and sales staff in terms of product information, new range launch, feedback on the best and slow moving items.
 Planning and implementing regular promotions at the store level and on BFL website.
 Visiting fairs for new products sourcing.

 Manages key accounts (Duty Frees & Export Customers).
 Analyzing sales reports from key accounts, projecting expected sales volume and profit for existing and new products, remaining current on market trends, establishing pricing strategies, recommending selling prices, monitoring costs, competition, supply and demand.
 Ensure that the existing clients are retained and maintained while developing the new customers
 Conceptualizing & implementing sales promotional, Discount & Mark down strategies. Analyzing individual brand performance and developing strategies to improve the sales by focusing on SKU range, target end consumer market and inventory management.
 Coordinating and controlling the order cycle and associated information systems. Raise Purchase Orders. Negotiate and compare prices and quality from different suppliers. Create demand plan for existing and new brands, check orders versus stock and average monthly sales.
 Range management by identifying slow moving and dead stocks and initiate action.
 Manage certification issues for all range items and continually improve and develop supply chain processes.
 Liaising with suppliers & customers regarding orders and shipments and follow up if there are any discrepancies
 Knowledge of LC’s & STL’s and other bank transactions.
 Managing all incoming & outgoing shipments including liaising with clearing agents, obtaining government certification, providing documentation for customs clearance, liaising with freight companies and managing key relationships with suppliers to achieve overall operational excellence.
 Reviews and expediting schedules on all customer orders.
 Prepares requirements for Dubai Municipality & ESMA item registrations. (Toys, Cosmetics & Perfumery Items).
 Reviews freight rates: air, courier, and land to meet demands and minimize costs.
 Ensure accurate import & export documentation is provided to customs, shipping companies and other authorities for smooth operation of inbound/outbound shipping
 Responsible for obtaining approvals from UAE authorities, ensuring documentation is properly maintained.

Dubai, U.A.E
Dec 11, 2011 - Present
Specific duties and Responsibilities:
➢ Reporting to Managing Director.
➢ Prepare LPO's, coding invoices, vouchers and expense reports, Update and maintain vendor database, Able to enter and process 200-300 invoices per month, Ability to follow-up on rush items, Prepares Payment approval voucher and maintain account payable and receivable files, Reconciles Vendor statements.
➢ Handles Petty cash, Budgeting, Management reporting and monitoring day to day transactions.
➢ Prepares staff salary and processed through WPS (Wage Protection System.)
➢ Keeps Employee record, files and passports.
➢ Files, maintains, and distributes accounting documents, records and reports.
➢ Developing inventory analysis reports, weekly sales reports and monthly sales reports.
➢ Bank Reconciliation and matching and verifying cash expenses.
➢ Prepares statement of accounts and responsible for maintaining the accounts receivable aging for certain customers, receiving incoming customer payments, entering cash receipts and completing bank deposits.
➢ Research, verify and analyse returns, proof of delivery and shortages.
➢ Responsible for renewing company trade license, chamber of commerce, tenancy contracts, vehicle insurances, Dubai SME and licenses, P.O Box, Visa's and others.
➢ Maintain records of goods ordered which received from suppliers.
➢ Coordinate with shipping lines regarding release of containers with respect with imports.
➢ Prepare and process purchase orders for office supplies.
➢ Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of new food and non-food items.
➢ Serves as the go-to for office inquiries and conflicts, Assigns jobs and duties to office staff as needed, Schedules appointments and meetings for Managing Director.
➢ Prepares documentation for Dubai Municipality Approval for Food (Cooking Oil, Flour, Macaroni, Saffron, etc.) and Non-food (Cosmetics, Perfumery, Henna & Toiletries) items.
➢ Perform work related errands as requested such as going to the post office and banks.
➢ Manage all staff visa processing. Manages staff travel bookings & arranging courier.
➢ Responsible for the overall office administration function of the company.
➢ Any other tasks as assigned from time to time by managing director.

Bacolod City, Philippines
July 7, 2010-August 30, 2011
Specific duties and Responsibilities:
➢ Reporting to the Office manager.
➢ Keep filing/document management system for electronic and paper documents organized.
➢ General reception duties. Return calls as appropriate, usually per request.
➢ Monitor and order office supplies.
➢ Ensure office equipment is properly maintained and serviced.
➢ Faxing, scanning and copying of documents.
➢ Keep office area clean and tidy.