Contracts Administrator
Computer Network Systems
Total years of experience :35 years, 10 Months
• Review and provide feedback on Customer Contracts, NDA, MOU, Back-to-back Contract and other company and commercial contracts.
• Draft Contracts (NDA, MOU, Teaming Agreement, Sub-contract, etc.) according to requirements.
• Respond to queries related to contracts and support the Sales Team in organizing the contract documents during the review process.
• Maintain a database of company contracts which includes organizing, scanning and uploading of contracts and other documents in the Public Folder, and filing of hardcopies of said documents.
• Follow up pending contracts with the concerned people, i.e. reviewed contracts, contracts for counter-signature and Letter of Award/Letter of Intent that requires contract, etc.
• Counter-check information in the contract against the supporting documents in Logistics Order Form (LOF) and prepare Contract Information Sheet (CIS) containing important details of the contract. Then, obtain the signature from Account Manager, ITSD Team Leader and Sr. Manager of Procurement, Logistics and Contracts.
• Affix initial on the contract document prior to signature of Sr. Manager - Procurements, Logistics and Contract, and follow up with Procurement Dept. and Account Manager for logging of order in the system.
• Review and make necessary improvements to Company Standard Contracts from time-to-time.
• Prepare Quarterly and Yearly Report of signed, pending contracts including order value and Purchase Orders issued to Suppliers.
• Prepare Quarterly and Yearly Report of document, spares and other delivery activities by Logistics Team.
• Communicate with customers for new application and renewal of registration of the company as Supplier/Vendor, which includes gathering and compilation of required documents for submission to customer.
• Communicate with customers for the required insurance certificate as part of the contract.
• Coordinate with Finance/HR Department for the issuance of insurance policy certificate as required in the contract signed with customers.
• Review and formulate Company Policies, Procedures and Processes related to Contracts and Procurement and make improvements as necessary.
• Prepare business correspondence and perform other administrative tasks as may be assigned by the Sr. Manager of Procurements, Logistics and Contracts.
- Supervise the Admin Team, plan and execute the required changes to improve the admin services to the
company.
- Manage office facilities, staff accommodation, company vehicles and parking cards and protect company assets.
- Approve time sheet, overtime sheet, payroll and Exit Clearance/Work Handover Form.
- Process the paperworks for hiring outsourced employees.
- Identify the training needs of Admin Staff, plan and execute the same.
- Support the overall Admin Manager in budget preparation and control expenses for the department.
- Manage the relation between Huawei and Suppliers.
- Organize and negotiate the contract for specific events.
- Supported the AGM for Sales & Marketing (Commercial Department) in the day‐to‐day operations.
- Led the team of Knowledge Management Officers/Administrators and other Admin. Staff to ensure compliance
of company policies and procedures.
- Handled escalation issues with suppliers related to payment in coordination with Finance Department.
- Supported the AGM for Sales & Marketing the preparation of Sales Target Sheet, distribution and following up with Sales Team.
- Assisted the AGM for Sales & Marketing in the preparation of Sales Incentives for Sales Team.
- Interviewed and screen applicants for administrative position and provide recommendation to management.
• Responsible for the Contracts Administration in the Company.
• Supported the Corporate Legal Director on contract review, modification and follow up issues on outstanding
and signed contracts, managed his calendar, travel arrangements, preparation of presentation.
• Liaised with Regional Offices and international agents for all escrow and export license requirements.
• Reliever to PA to Managing Director and General Manager during his vacation or absence from the office.
• Handled HR‐related activities, i.e. hiring process, time sheets, overtime sheets of around 250 employees.
• Produced monthly reports of employees assigned to different projects, mobile phone, pagers and vehicles, and
gate passes issued by KOC (Kuwait Oil Company) to company employees.
• Monitored and handled the issuance of fuel/petrol cards to employees, forecast future requirements and
replenish the cards based on monthly average consumption.
• Supported the VP for Finance on day‐to‐day operations, including meeting and travel arrangements, filing of
highly confidential documents, followed‐up on cheques and documents for signature and other relevant tasks.
• Supported the Group Managing Director on the day-to-day operations of the Executive Office, arranged business meetings and travels.
• Handled all incoming and outgoing correspondence and filed highly confidential documents.
• Responsible for Branch Accounting in the region, i.e. Petty cash fund, Monthly Time Sheet, Weekly Sales Report and issuance of invoices to clients.
• Handled the secretarial and administrative duties of the region, including the issuance of Technical Test Report.
• Coordinated the scheduling of Technicians required for site testing.
• Supported the Managing Director on the day-to-day operations of the Executive Office, arranged meetings schedules and business travels.
• Handled all incoming and outgoing correspondence and filed highly confidential documents.
• Answered phone calls and inquiries from different units.
• In‐charge of processed incoming telegraphic transfers.
• Processed debit and credit memo to Cash Department related to remittances and prepared end of the day
report.
• Prepared letters/certifications for US$ Notes deposited to Central Bank and credit memo for foreign currency
notes and traveller’s cheques sold by clients, and performed other clerical duties for the department.