Document Controller
Qatar Petroleum
Total years of experience :31 years, 11 Months
Responsible for set-up of Dukhan Operations’ plant change requests(PCR) projects for Document Management in ASSAI PDMS and ECM for archives of project dossiers for Library Management. Developed tracking report systems to monitor planned and actual progress for each FEED/EPiC stages i.e. evaluation, SOW preparation, tendering and close out(Commissioning certificates) including in-house projects. Developed one to two week lookahead document and drawings review. Maintained Master Engineering Records(MER) for project As-built drawings, equipment tags and vendor datasheets, specifications, etc …
Overall in charge as Lead Document Controller for Process and Facilities, TSR and Vibration Divisions. Utilize EDMS such as XBOS, ACONEX, Fusionlive for document control activities. Provide summarize reports for status of deliverables for monitoring purposes of submissions until final handover. Coordinates with Planning and Scheduling for updation of turnaround documents.
Projects involved as Lead Document Controller;
BP Roobasra Rumaila WI Pump Design/Source Water FEED Follow On 1/2/14 -16/6/2014
OMV Exploration & Production Habban Field EPF-1/EPF 2 Manifold Installation
Habban Field Gathering System FEED
Identification of Deliverable Definite Matrix for FEED
1/2/14 - 25/3/14
10/2/14 - Present
1/2/14 - 24/3/14
KAR Company for General Contracting Summail Gas Pipeline Detailed Design 1/2/14 - 24/3/14
Horizon Terminals Limited (HTL) Horizon Terminal Corporate Standards Framework 6/2/14 - Present
DAFF Group Technical Support to Mokveld Valves re Habshan/Fujairah Pipeline 1/2/14 - 13/4/14
Mar 2012 - Present Global Petroleum (Managed by Brunel Energy)
Document Controller - Exxonmobil Project - Modular Conversion Vessel (MCV)
Duties and Responsibilities
Document Control activities for Engineering, Construction and Vendors, Procurement and Commercial in Modular Capture Vessel (MCV) for Marine Well Containment Company (MWCC) operated by Exxonmobil.
Responsible for setup of Engineering/Construction Review Workflow in Aconex EDMS.
Document control of Engineering Master Document Registers(MDR) and Supplier Document registers(SDR)
Document control of Commercial RFQs, Recommendation reports, Changed Order(COs), Variation Orders(VOs), Site Instructions (Sis), Work Orders(WO).
Ensured MDRs and SDRs are maintained including planned dates, records marked as no longer in use.
Ensured that review and approval process are updated in each MDRs and SDRs from IDC, IFA/IFR, AFC to asbuillt of drawings and documents. Prepare weekly and monthly report.
Ensured that proper document numbering are complied as per client numbering procedure.
Receiving and transmittal of drawings/documents/weekly & monthly reports and distribution in Aconex.
Utilized MS Office packages like MS Access an MS Excel for interim processing of MDRs and SDRs.
Attend meetings regarding document control, enhancements and improvements in the procedure.
Download and upload technical drawings/documents in Aconex EDMS.
Directly reporting to Head of Construction in Al Raha Beach Development as Document Controller. Involved in all phases of document control of tender, contract award, variations, design to construction up to handover and archive of records for the whole development i.e. Infrastructure, ALDAR HQ, Al Bandar, Al Muneera, and Al Zeina. Involved also in PMT contracts of ALDAR with DOLPHIN ENERGY HQ.
Receives incoming/outgoing deliverables i.e. drawings submittals, concept design and various reports, material submittals, and correspondence from tender, contract awards, variations, design stage, construction stage related documents and correspondence development-wide and infrastructure.
Distributes to all concerned i.e. Project Director, Development Managers, Project Managers, Department Heads, PMT, Consultant Subconsultants and Contractors/Subcontractors as per marked distribution list electronically using Aconex and Darcom. Scans and rename files according to project instruction numbering and naming protocol.
Uploads/Retrieves/Search and exhaust all utilities and functions to provide the required information to/from Aconex and Darcom.
Maintain a monitoring log sheet for all types of documents i.e. variation orders(VO’s), work orders(WO’s), local purchase orders(LPO’s), payment certificates(PC’s), potential change order(PCO’s), project manager’s instructions(PMI’s), compensation event proposals(CEP’s), involving review, approval, and signatures. Monitoring log sheet provides easy tracking and report generation at tips which are lived and shared as collaboration effort of departments involved.
Checks handover deliverables electronic and manual documents.
Prepares completed project documents for archive purposes. Prepare index and identify documents per archive box with proper labeling for easy retrieval.
Create a calculation spreadsheet to apply formula of calculation on attendance based on contract agreement.
Prepared Engineering procedures for Administration i.e. Timekeeping with Electronic TimeSheet Application.
Maintained application programs for Document Control, Timekeeping, Budget, Library and Employee Information including leave plan, salary, etc ..
Handled distribution and control of Engineering procedures.
Handled recruitment, CV’s of Engineering personnel.
Handled enquiries and projects information.
Handled document control tasks for ADMA-OPCO projects.
ADMA-OPCO Projects involved;
Project 5147 & 6017
Gas Processing Facilities (GPF) Shutdown and Tie-ins
Project 6074
Integrated Gas Development Project (IGDP) Umm Shaif Wellhead Towers (US40/56 and US40/24)
Enquiry 6073 Water Injection lines
Responsible for overall document control activities;
Prepared document control numbering system and allocation of block of numbers for drawings and documents in line with Client’s Engineering Facilities Section Requirements (ESFT) and N.P.C.C. numbering system. Ensures that the numbering are strictly followed and ensures prepared in an organized manner.
Prepared Engineering Deliverables register i.e. drawings, documents, purchase requisitions, technical evaluations, engineering queries. Utilized in-house EDMS using Visual Byblos (VBC). Coordinates with lead engineers to gather issue planned dates, forecast dates, purpose of issue etc. Ensures the register is maintained and up-to-date with daily transmittals and responses from clients. Ensures entries are scanned and attached.
Maintaining project filing system and ensures that project files are always filed as per the filing system. Maintains IDC, Quality checklist files.
Responsible for Vendors and Sub Contractors document control activities.
Maintains receivables register for client’s documents and drawings. Ensures register are updated with CD’s and transmittals received from client identifying whether native files, scanned files (pdf) or hard copies were received. Maintains latest revisions.
Responsible for implementing an efficient document control system as per Project Quality Procedure.
Trained for the implementation of Primavera Expedition software.
Maintained a centralized filing system for all project documents both manual and electronic by updating Master filing index, electronic document files and folders in the Project server.
Updated various registers of 8 towers ranging from 44 to 54 floors and podium for the following;
Tender, Contract, Structural, Architectural and MEP drawings issued by client for information, review(coordination) and construction.
Shop drawing submission and shop drawing distribution.
Submittal log (E1 Log includes as Submittals i.e. Materials, Test Reports, Samples, Shop drawings, Test Certificates, Calculations, Method Statements, Guarantees, Others)
Request for Information Register,
Method Statements Register,
Transmittals and Transmittal Register,
As-built drawings
Supervised Assistant Document Controller and photocopy and drawing copier operator
Registers were prepared in MS Excel and MS Access to generate various report formats for easy traceability.
The application programs for these registers keeps tracks/counts of the following weekly/monthly/as per need;
All outstanding documents for submission and re-submission.
All First issue submissions
All Status i.e. coded “A”, ”B”, ”C”, ”D” Disciplinewise, Work Groupwise and Periodwise.
All long overdue submissions awaiting reply from consultant.
Ensured timely and proper distribution of all project documents, and up-to date filing, status updates, reporting etc..
Highlights :
Ensured submissions of documents on the same day. Ensured control of softcopy and hardcopy and maintain easy traceablity of documents at tips using tailored fit computerized program developed by himself. Ensured up-to-date registers of drawings/documents keeping the latest issues and removing of superseded ones.
Employed as the Project Document Controller.
Responsible for implementing an efficient document control system as per Project Quality Procedure.
Maintained a centralized filing system for all project documents both manual and electronic by updating Master filing index, electronic document files and folders in the Project server.
Updated various registers for the following;
1)Contract Drawing Register/Tender Drawing Register
2)Shop Drawings Register
3)Shop Distribution Register
4)Submittal log (E1 Log includes as Submittals i.e. Materials, Test Reports, Samples, Shop drawings, Test Certificates, Calculations, Method Statements, Guarantees, Others),
5)Material Inspection Requests Register,
6)Request for Inspection & Approval Register,
7)Request for Information Register,
8)Method Statements Register,
9)Transmittals and Transmittal Register,
10)Advice of Defects Register,
11)Field Memorandum Register,
12)Non-conformance Report (NCR’s) Register,
13)Request for Alternative Substitution Register,
14)Site photographs
15) As-Built Drawings
Registers were prepared in MS Excel and MS Access to generate various report formats for easy traceability.
The application programs for these registers keeps tracks/counts of the following;
1) All outstanding documents for submission and re-submission.
2) All First issue submissions
3) All Status i.e. coded “A”, ”B”, ”C”, ”D” Disciplinewise, Work Groupwise and Periodwise.
Ensured timely and proper distribution of all project documents, and up-to date filing, status updates, reporting etc..
Supervised Assistant Document Controller and photocopy and drawing copier operator
Developed, installed and maintained application programs for the Division’s bid and awarded projects management information system. Ensured the smooth flow of the application system’s operation and provided technical support and training for users.
Developed a system for Yanpet Infrastructure Expansion, DCS Upgrade Job No. 017 / Client Job No. 23635-C-004, owned by Yanbu Petrochemical Co. (YANPET) with Project Management under Saudi Arabian Bechtel Co. & Saudi Arabian Parsons Ltd., EPC joint Venture (EPCON) and Consortium of Elsag Bailey Hartmann & Braun, S.p.A. and Saudi Arabian Kent, Co. Ltd. (EBSAK).
The system developed tracks and monitors drawings, drawing activities, man-hours distribution as per work breakdown structure (WBS), progress, productivity in various levels of reporting, engineering review status of transmittals of drawings/documents to and from clients.
The generated reports provided details for Primavera (P3) version 2.0b, Project Management software for updating progress, drawings/activities lists for engineering log, schedule of payments, submittal register, turnaround documents with mark-ups from lead engineers of various disciplines.
The database created in different modules were automatically linked and shared (multi-user). Entries i.e. Engineering Review (ERS) codes, revisions, titles of incoming/outgoing transmittals from different sections updates the progress, revisions, drawing titles in the engineering log. Where budget man-hours as per WBS codes validates man-hours in timesheets.
The developed system provided the project and consortium (EBSAK) an efficient management information system. All reports tallied, timely submission, enhanced coordination and reduced manpower costs were the benefits from the system.
Atlantic, Gulf & Pacific Co. had various divisions for General Contracting (Civil), Heavy Fabrication, Wood Creosoting, Marine, Overseas Manpower, and affiliates in manufacture of undergarments in the Philippines and other parts in the world employed his services as Computer Support Supervisor to develop systems project-wise and company-wide.
Joined the company in one of their projects Job No. AC 1727 Out-of-India Contract with ONGC (Oil and Natural Gas Commission of India) as owner and Snamprogetti as main subcontractor as Project Computer Programmer for the project Operation Center (OPCEN) that is responsible for project management’s procurement, planning & scheduling, manpower, and cost control.
Developed systems for manpower, material management, procurement schedule and cost control.
Employed in Advanced Business Consultancy, Inc., a training and consultancy firm as Computer programmer.
Developed system for their clients.
Responsible for training and marketing.
Responsible for preparing inventory and payroll for accounts. Prepared all related reports for inventory and payroll. And other tasks assigned by accountant.
Prepared invoicing and customer order processing.
Worked with the client, Snamprogetti S.p.A, as seconded personnel to support job card system developed in Artemis 2000 project management software in Bombay, India for Job No. AC 1728 In-India Contract for the Hook-up and Commissioning (Offshore works).
After the overseas assignment, worked as Computer Programmer for the Heavy Fabrication Division to set-up the requirements of computerization. Initiated pilot project for Cadd in Engineering, Artemis and Primavera for Project Management Engineering and Control, Word Processing for Administration.
Promoted to Computer Support Supervisor was assigned to one of their affiliates. Developed systems for shop floor control for their affiliate.
Assigned to other Divisions, developed systems for Estimating and Cost control.
In General Auditor’s office, developed a system that would provide interface of download data from IBM mainframe to PC for generating reports for reconciliation of accounts due to and due from employees assigned overseas to various projects.
Employed in United Computer Programming Center Foundation, Inc. as Instructor Computer programming.
Responsible for training students on the fundamentals of Electronic Data Processing (EDP) and Computer Programming.
Joined the College faculty to teach Economic subjects for freshmen to seniors.