HR. COORDINATOR CUM TECHNICAL ASST.
ADVANCED Co. FOR PROVIDING LOGISTICS.
Total years of experience :26 years, 11 Months
Responsible for the entire employee life cycle from recruitment induction to exit and for providing full administrative support to the HR Managers and Officers. Also involved in the day-to-day running of entire office.
o Managed equipment budgeting and record keeping
o Assisted with new equipment purchases and leases
o Supervised equipment repairs including gasoline &diesel engines, electrical etc.
o Supervised daily activities, performances payroll/petty cash, time & work schedules in an accurate and timely manner for drivers and labors.
o Conducted employee training and performance reviews
o Maintained a safe, clean and organized maintenance facility
o Assist managers with administrative tasks, scheduling, ordering and inventory responsibilities
o Screening phone calls, emails, letters and personal visits.
o Providing professional advisory support to company employees.
o Monitored the HR department’s general expenditure.
o Handled all employees for time off requests and grievances.
o Escalated operational issues to senior management
o Prepared quality paperwork and documentation and filed electronic and hard copy documents
o Made travel arrangements & organized accommodation for senior managers.
Order receiving, checking, clarifying and updating, and
COSTING:
Ensuring the order is economical to the actual value and profit or assembling the same with consolidating orders.
ERP:
Entrepreneurs Resources programme based internal processing, supplier, customer, item, price creation, preparing, progressing and releasing the sales orders
ORDER VALIDATION:
Rechecking, obtaining managerial approvals, arranging all supporting documents and defrayal of all discrepancies and attaining the order validated
PROCESSING:
Over all coordination with accounts dept. on invoices, prepared PO documents, approvals, payment approval and transferring, follow up with procurement/accounts; Order releasing, Ensuring delivery…
FILE KEEPING:
Replicating the entire required document in well sequence and organized.
Following day to day works according to ISO-9001,
Obtaining quote on the basis of RFQs from suppliers and manufacturers, receiving quotations, Pricing the tenders/bids. Preparation of Proforma Invoice, Preparing Supporting Documents for Tenders, Bidding, Order Placing, Invoicing, Coordinate overall tenders with TPI, MSDS, and ISO inspections; Supporting for Clearance and Delivery….
Letter drafting and e-mail Corresponding to principals/Manufacturers, end-user, Monthly Invoice preparation and Presentations, Preparing schedules, Arranging meetings as per superior’s instruction, booking Air ticket & hotel, Arranging for Vendor shop & site trainings - approval of training materials, stationary purchase, food maintenance etc..etc.)
RFI, Material & Shop drawing-Submittals, Mat. Delivery & Approval, Check list, Daily-Weekly-Monthly reports, Memos, Petty cash, Drafting, Mailing, Agenda & Minutes Preparation etc.etc
AZ Trading Co., Kuwait WLL- ISO-9001
Supplier to KOC, KNPC & MEW) for the last 35 years.
Obtaining quote on the basis of RFQs from suppliers and manufacturers, receiving quotations, Pricing the tenders/bids. Preparation of Proforma Invoice, Preparing Supporting Documents for Tenders, Bidding, Order Placing, Invoicing, Coordinate overall tenders with TPI, MSDS, and ISO inspections; Supporting for Clearance and Delivery….
M/s. KUWAITI ENGINEERING GROUP (Consultants)
(Company Secretary) From 2009 February to March 2010.
Obtaining quote on the basis of RFQs from suppliers and manufacturers, receiving quotations, Pricing the tenders/bids. Preparation of Proforma Invoice, Preparing Supporting Documents for Tenders, Bidding, Order Placing, Invoicing, Coordinate overall tenders with TPI, MSDS, and ISO inspections; Supporting for Clearance and Delivery….
Preparation of Proposals for CTC-bidding (Technical & Financial), Quotation preparation, Corresponding on clarifications/ discrepancies related to the bid, Preparing all types of daily Correspondences.
Letter drafting and e-mail Corresponding to principals/Manufacturers, end-user, Monthly Invoice preparation, Preparation of BOQs, Preparation of Specifications and Presentations, Arranging meetings as per superior’s instruction, booking Air ticket & hotel…
Preparing schedules, well organized File keeping, RFI, Material & Shop drawing-Submittals, Mat. Delivery & Approval, Check list, Daily-Weekly-Monthly reports, Memos, Petty cash, Drafting, Mailing, Agenda & Minutes Preparation, Substantial Completion Certificates, Handing over & Taking over preparations, Arranging of Vendor shop & site training- (travel, accommodation, approval of training materials, stationary purchase, food maintenance etc..etc.)
M/s HYUNDAI HEAVY INDUSTRIES Ltd.
(As Documents Controller in the Commissioning & Training Dept.)
(Main contractor - KOC & KNPC, Crude Export Facilities at NTF, STF and MAA, Kuwait).Project Value: KD: 361, 599, 477/-(May-2007 to May-2008)(Until Completion)
Preparing schedules, well organized File keeping, RFI, Material & Shop drawing-Submittals, Mat. Delivery & Approval, Check list, Daily-Weekly-Monthly reports, Memos, Petty cash, Drafting, Mailing, Agenda & Minutes Preparation, Substantial Completion Certificates, Handing over & Taking over preparations, Arranging of Vendor shop & site training- (travel, accommodation, approval of training materials, stationary purchase, food maintenance etc..etc.)
All secretarial works related to the 4 projects of KCC- Shuaiba port,
Project No-256;
263
P.G Retaining wall
And PCIC’s Coke Calcination Plant Project at Shuaiba
(Quotation, letter drafting, letter distribution, material supply, requisitions, Financial bills/approvals, Claims, Insurance related papper works, Filing etc.etc.etc.)
Preparing schedules, well organized File keeping, RFI, Material & Shop drawing-Submittals, Mat. Delivery & Approval, Check list, Daily-Weekly-Monthly reports, Memos, Petty cash, Drafting, Mailing, Agenda & Minutes Preparation, Substantial Completion Certificates, Handing over & Taking over preparations, Arranging of Vendor shop & site training- (travel, accommodation, approval of training materials, stationary purchase, food maintenance etc.
Worked as Secretary for Consultant (M/s Dourwaza Engg.) for the above KCC Project (2005Nov to 2007Feb.)
Receiving guests, Taking order, Arranging supply, Settling cheqs/cash,
Buffet setting, Arranging big party settings, Lawn settings for mega partys, Discussion with guests for their need in the party setup and dishes.
Discotheque arrangements& settlements,
Restaurants services, Room services,
Bar keeping & service of Liquore, cocktails and moktails and juices etc,
Services in front office-Register keeping, C-form making, clearance for checkout,
etc, etc
I am doing Martial Arts Practice since 1994, after obtaining the black belt 1st Dan, I started as Instructor, mainly Physical and Mental Exercises, Basic Technics, Katas, Vasa, Kumite (weapon fight), Meditation, Sparing, etc. in different dojos of Kerala under Okinawa Aiki School of Martial Arts.
Later I have obtained Black Belt 2nd Dan too.
Target oriented Sales, Order Processing and sales improving Tip Trainings, Invoicing, Cash collection, etc
FIRST YEAR English-I, Hindi-I, Principles of Management, Business Mathematics, Business Economics and Environment development, Financial accounting SECOND YEAR English-II, Hindi-II, Human Resource Management, Business Statistics, Fundamentals of Marketing, Elements of Financial Management, Business Communication. THIRD YEAR Business Environment, Management Accounting, Business and Corporate Law, Information Technology, Management Science, Financial Services, Investments Management
It is equivalent to +2(10+2)with Arts Subjects (history (Indian & World)Economics) Languages -English and Hindi (grammar tails,plays etc)
Ten year course after nursary (1year)1-4(primary school)5-7(middle)8-10(high school)with a Regional Language (Mother tangue_Malayalam)Engish,Hindi as languages ,Science(biology,physics,chemistry)Social Studies(History,Geography,Politics,Economics)Mathematics,Sports,Games,Arts,Curricularity Developments,Skills Developing,Drawing,etc,etc