Edwin Sinahon

Responsible for providing comprehensive administrative and document control support to ensure efficient office operations
and compliance with company and project standards. Managed office administration, coordinated travel arrangements,
maintained confidential records, and supported senior management and the HR department with recruitment, onboarding,
employee engagement initiatives, and policy implementation.
Oversaw daily office operations, including facility management, office supplies, equipment maintenance, and coordination with
external service providers. Established projects for UAE and KSA timesheet administration and ensured smooth administrative
processes across multiple departments.
Managed end-to-end document control activities for engineering and construction projects by establishing document control
systems, maintaining document registers, tracking revisions, processing incoming and outgoing correspondence, preparing
transmittals, and ensuring timely distribution of project documentation. Coordinated with engineers, consultants, and
contractors to ensure document compliance with project requirements, maintained accurate version control, archived
completed project records, and safeguarded confidential project information while supporting project teams with document
retrieval and submission deadlines.

Site Assignments:
• Qasr Al Watan (Presidential Palace), Abu Dhabi, UAE.
Document Controller/
Provided comprehensive administrative, operational, and document control support for facilities management and project
operations. Managed purchase requisitions, purchase orders, maintenance requests, and inventory monitoring using Microsoft
Dynamics 365 ERP and Concept Evolution (FSI). Coordinated project documentation, client approvals through Aconex, and
prepared Scope of Work (SOW), project proposals, and workflow documentation for both onsite and offsite projects.
Supported the Director of Operations, Property Manager, and Heads of Department in project establishment, reporting, and
operational coordination. Administered Third-Party Service Provider (TPSP) documentation, including invoices, gate passes,
GHQ access cards, and annual performance reviews for contract renewals. Maintained document control systems, ensured
accurate record-keeping, processed supplier invoices, managed petty cash, and delivered timely reports while ensuring
compliance with company procedures and operational standards.

Project Site Assignments:
• Al Noor Residential Tower Development - Al Reem Island, Plot No.C7, Abu Dhabi, UAE.
• Al Gurm Villa 53, Abu Dhabi, UAE.
• Royal Academy Project, Mohammed Bin Zayed City, Abu Dhabi, UAE.
• Emirati Housing Development at Jebel Hafeet, Al Ain / Client: Musanada / Tamouh Investment.
• Head Office Support


Managed document control and project administration for the Emirati Housing Development Project (3, 000 villas,
infrastructure, and public amenities), ensuring compliance with quality standards and document control procedures.
Coordinated project documentation, progress reports, presentations, correspondence, meeting minutes, and document
distribution while providing timely status updates to project leadership.
Enhanced document control processes, trained document controllers, and collaborated with clients, consultants, and
contractors to ensure efficient document management. Supported project setup, procurement, and tendering activities by
preparing Purchase Orders, Non-Disclosure Agreements (NDAs), Requests for Proposal (RFPs), and conducting tender analysis
and evaluations, contributing to the successful execution of large-scale engineering and infrastructure projects.

Responsible for managing project documents, establishing filing systems, and coordinating with the Quality Management
System. Facilitates non-technical coordination with the project team, clients, and sub-consultants. Ensures timely delivery of
project documents and maintains an outgoing document register and project network directory. Prepares and distributes
controlled documents, supports in preparing project specifications, and assists during audits. Handles incoming mail, faxes,
and drafts outgoing correspondence. Manages files according to the Project Quality Plan and handles Tender Documents.
Collects and distributes faxes promptly, maintains up-to-date filing complying with ISO9000 quality checks. Provides weekly
updates on RFIs, document submittals, material submittals, and drawing submissions. Regularly files and updates shop
drawings.

• Sept. 2012 to November 2012 (WS Atkins and Partners Overseas) Sky Dive Dubai - Dubai Promenade Project
Client: RTA - Road and Transportation Authority
• May 2012 to Sept. 2012 (WS Atkins and Partners Overseas (Head Office) Abu Dhabi).
Documentation Support for all Infrastructure Projects.
• Feb. 2011 to May 2012 (WS Atkins and Partners Overseas)
Study, Evaluation, Design and Supervision of Road Maintenance and Rehabilitation Works for Abu Dhabi Mainland - South Mainland (Abu Dhabi Municipality Project)
Client: Department of Municipal Affair - Abu Dhabi City) (ADM Approved Document Controller).
• Aug 2008 to Feb. 2011 (WS Atkins and Partners Overseas)
Al Maryah Island (Sowwah Island Roads and Bridges Site Supervision). Abu Dhabi UAE.
Client: Mubadala

Managed end-to-end document control for engineering and construction projects, ensuring compliance with Project Quality Plans and ISO 9001 standards. Established and maintained structured filing systems, document registers, and project directories while coordinating with project teams, clients, sub-consultants, and the Quality Management System to ensure the timely processing, distribution, and tracking of project documentation.
Supported project delivery by managing tender documents, RFIs, material and drawing submittals, shop drawings, controlled documents, and project correspondence. Assisted in preparing project specifications, facilitated audit requirements, and maintained accurate records and reporting, contributing to efficient document management and successful project execution.

Managed end-to-end document control for engineering and construction projects, ensuring compliance with Project Quality
Plans and ISO 9001 standards. Established and maintained structured filing systems, document registers, and project
directories while coordinating with project teams, clients, sub-consultants, and the Quality Management System to ensure
the timely processing, distribution, and tracking of project documentation.
Supported project delivery by managing tender documents, RFIs, material and drawing submittals, shop drawings, controlled
documents, and project correspondence. Assisted in preparing project specifications, facilitated audit requirements, and
maintained accurate records and reporting, contributing to efficient document management and successful project
execution.
Manages document circulation, oversees proper filing, and prepares correspondences for the Warehouse department.
Updates monthly reports for the Client and assists in internal ISO audits. Monitors warehouse inventory, balances counts,
and generates daily and weekly reports. Handles purchase requests and orders, prepares delivery orders and receiving
reports, and supervises warehouse personnel. Coordinates with suppliers and clients, ensures timely shipments, and
addresses OSD concerns. Manages QAQC items, consolidates orders, and creates load IDs for shipments. Efficiently leads and
controls warehouse activities, suggests improvements, and documents shipping and receiving information. Ensures effective
space management in line with industry best practices. Reports directly to the Program Manager for updates on delivery and
warehouse conditions.

Import/Export Officer - The Import/Export Officer oversees the transfer of raw materials/finished goods between APC
facilities worldwide, providing customer service to local and international clients. They coordinate international orders,
prepare shipping documents, and ensure timely and safe delivery. Additionally, they receive and inspect materials from
suppliers, generate official receipts, and manage warehouse inventory systems. The role involves meticulous record-keeping,
including filing sea freight and air documents.
Inventory Controller -Responsible for the daily transactions, monitoring every section of the warehouse facility that includes
transactions in receiving, storage & locations, issuance, inter-organization transfer, housekeeping and cycle counts in the
warehouse.
Issuing / Receiving Clerk -Responsible for the accurate encoding of vital information of all items received from local, foreign,
other facilities/ third warehousing parties in the Oracle System. Also informs superior and concerned departments of any
discrepancies uncovered, pending receipt status and items that are to be return to vendor.

Manages department-wise document filing, prepares general correspondences and memos, and efficiently segregates and
circulates documents to the relevant departments.