ايهاب محمد سليمان

-Oversee the implementation of all projects and develop project cycles.

- Supervise, and assign tasks for the field team.

- Tracking project activities and objectives to ensure all targets are on track.

- Preparing all project tenders (non-food items, medical equipment, health kits …. etc.) and following up with the
procurement and logistics department.

- Scheduled and non-scheduled field visits, and monitor field activities.

- Conduct regular meetings with technical team members/pharmacists to review the field's medication consumption,
challenges, budget, and medical needs.

- Reviewing and tracking all financial reports and budgets ensures that expenditures are on track to avoid
overspending or under-spending.

- Working on risks, challenges, and opportunities in monitoring and designing projects.

- Working on weekly, monthly, final, and emergency reports

-Working on designing implementation, procurement, and expenditure plans

- Creating and upgrading the health project management system, to ensure that the collected data is correct,
confirmed, and reliable.

- Analyzing collected data (need assessment, providing services data, feedback).

- Coordinating and collaborating with stockholders (Government, UNHCR, NGOs, INGOs, and CBOs)

- Providing support to the LNGOs in project implementation, guaranteeing quality, efficiency, and effectiveness.

- Support in planning, monitoring, and evaluation activities of the project.

- Attend distribution to monitor and follow up with LNGOs.

- Prepare media content for the projects and case studies.

- Conduct need assessment in close coordination with the local partner.

- Prepare and compile survey data, in coordination with MEAL.

- Participate in the development of monitoring tools in close coordination with MEAL.

- Conducting meetings with local partners

Provide HR with timely monthly attendance reports for all Mafraq office staff

-Conduct Public Relations activities in the governorate, including meeting with key stakeholders in collaboration
with the Senior PR and Admin Officer.

- Support in follow-up and securing of relevant approvals and licenses from authorities and other key stakeholders.

- Follow up on invoices and operating expenses (running costs) including utilities and rent.

- Petty cash management.

- Office management (Building, assets, store), including overseeing maintenance work for the office.

- Occasional monitoring of staff activities and implementation as may be requested by Programme Coordinators.

- Resolving conflicts within the team

- Monitor and follow up on the work of security and services staff.

- Conduct activities that improve the office working environment, for example, office space management, and team
building activities.

1. Assume primary responsibility for daily project management and implementation, and ensure compliance with the project donor agreement.

2. Responsible for the implementation and supervision of the project overall activities; receiving inventory, improvement, warehouse management, vender monitoring.
3. Monitor project implemented activities in the field and make sure that all the goals & objectives are achieved.

4. Responsible to ensure that the needed supplies of the project are secured.
5. Responsible to attend sector meetings and any other stakeholder meetings
6. Developing Concept Notes and reports as needed.
7. Create database system for health project and obtains all needed data about project activities.
8. Ensuring well organized and safe filing for the projects files and data.
9. Conduct regular filed visits to projects locations
10. Make sure that all assessments are entered to the system 100% accurate.
11. Follow up with field team for home visits and number of entered assessments should be according to the plan
12. Make analysis including figures, statistics, and reporting as per project manager request
13. Responsible to distribute the items in line with donor and Islamic Relief policy.
14. Conduct administrative, logistical, and financial duties related to all aspects of project implementation
15. Maintain effectively communication system and ensure information flow between project and relevant parties
16. Responsible for supervising projects in progress and ensures that all issues related to the projects are clarified and completed to avoid confusion and interruption during execution of projects.
17. Keep track of all activities, and ensure that all activities are in line with plans, in order to meet up with deadlines.
18. Act as a focal point for AX, issue and follow up all system requirements.
19. To ensure the accuracy of information provided by the field team
20. To oversee the support in the relevant documentation and reporting. Bi weekly, monthly and quarterly reports to be submitted in time.
21. To expedite the payment process to the beneficiaries and ensure the payments are made on time.
22. Ensure the team are performing their activities as planned and as per the guidelines
23. Coordinate activities and expand professional relations with local and international NGO, governmental institutions.

1. Obtain All patients needed documents and medical report.

2. Continuously update the work plan and related key documents.

3. Close follow up with all patients and ensure obtaining the required documentation.

4. Will be responsible on RAISE system and all data entry, and referrals entry and documentation of the patients on the log sheets and files.

5. Before approving any case she should make sure that this case is not covered by other NGOs and have in valid UNHCR registration through RAIS system.

6. Edit excel sheets for Both IR-USA and OFID projects and add both admission, estimated cost and final cost.

7. Compare between all sheets and make sure that all sheets are matched

8. Enter the exit interviews and provide the team with monthly statics about the patients feedback, complains and satisfaction.

9. Follow up with the hot line, referred cases, complains follow-up, and provide monthly feedback about the patients referred from the field if they are treated or not, if not the justification of the rejection reasons.

10. Make sure that all beneficiaries are aware of the donor and the health assistance details terms.

11. Responsible to maintain all beneficiaries’ records.

• Responsible to distribute Items in line with IRW policy.
• Ensure that daily target is achieved.
• Ensure that beneficiaries receive clear message in a professional humanitarian way.
• Follow up on refugees’ complaint and inquiries.
• Responsible for items/vouchers security
• Raise risks to focal point.


• Ensure that all beneficiaries sign confirming receiving the items by themselves on the signature book.
• Ensure that refugees are not mistreated.
• Follow the distribution instructions as per IRJ-donor policy

• Responsible to distribute Items in line with IRW policy.
• Ensure that daily target is achieved.
• Ensure that beneficiaries receive clear message in a professional humanitarian way.
• Follow up on refugees’ complaint and inquiries.
• Responsible for items/vouchers security
• Raise risks to focal point.


• Ensure that all beneficiaries sign confirming receiving the items by themselves on the signature book.
• Ensure that refugees are not mistreated.
• Follow the distribution instructions as per IRJ-donor policy