Office Manager & Executive Assistant to the CEO
YAS Oilfield Services
Total years of experience :21 years, 5 Months
Essential Primary Responsibilities:
1. Executive Office Support (CEO)
*Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing the calendar of appointments, composing and preparing correspondences, arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings and other agendas.
*Communicates with the general staff on the CEO’s behalf and coordinates meetings and strategic activities with the staffs/team.
*Communicates directly and on behalf of the CEO on matters related to programmatic initiatives as directed.
*Conducts research on prospective corporate and other companies to identify and evaluate current needs and assembles presentation materials needed for the proposals.
2. Office Support
*Managing all Administrative and Operational Requirements in the office. Provides proper office management and assist the manager in organizing the operation flow of the office.
*Business Development Strategic Planning and meetings
*ISO certifications
*Provide and drafts operational forms to follow proper protocol of the company's operational procedures.
3. HR Support
*Liaising as HR Manager
*Coordinating the employees within the company to properly organize a good communication flow for better business environment and a better workplace.
*Drafted HR Policy & Procedures as part of the enhanced strategic planning of the company.
*Maintaining a record of all employees in lieu of the absence of the PRO/HR and regularly update the expired licenses or documents.
*Recruiting support.
4. Sales and Business Development Support
*Supports CEO & Sales in handling contacts and sources to be added to our portfolio for future contacts and suppliers to be their exclusive agents for UAE.
*Supports through maintaining valuable relationships with required reports to our business partners.
*Co-manages the monitoring of the ins and outs of the sales operations in the company.
Main Job Tasks and Responsibilities
*Prepare and edit correspondence, communications, presentations and other documents.
*File and retrieve documents and reference materials.
*Conduct research, assemble and analyze data to prepare reports and documents.
*Design and maintain database for all the information received and delivered.
*Manage and maintain executive’s schedules, appointments and travel arrangements.
*Arrange and coordinate meetings and events.
*Record, transcribe and distribute minutes of meetings when needed.
*Monitor, respond to and distribute incoming communications.
*Answer and manage incoming calls.
*Receive and interact with incoming visitors and external clients.
*Liaise with internal staff at all levels.
*Co-ordinate project-based work when needed.
*Review operating practices and implement improvements where necessary.
Key Competencies
*Organizational and planning skills
*Communication skills
*Problem analysis and problem solving skills
*Judgment and decision-making ability
*Initiative & Confidentiality
*Attention to detail and accuracy
*Flexibility
*Information gathering and information monitoring skills
Functions:
1. Markets the bank products and manages the personal portfolios of clients belonging to the covered branch assignments. Communicates regularly with prospective and existing clients for purposes of identifying needs and identifying compatible bank products i.e. loan facilities, trade services, investments, structured finance, cash management services, etc..
2. Provides administrative support for efficient execution and/or implementation of the desk’s transactions and functions. Provides assistance in meeting the unit’s targets thru servicing daily requirements of clients, maintaining updated data on accounts, and ensuring completion of all loan-related documentary requirements. Assists account officers of Corporate Banking, Branch Lending, Consumer Lending or Special Account Management Group, in maintaining good client relations.
3. Sells the Bank’s cash management solutions to corporate clients; Participate in client presentations, trade exhibits, and other internal and external events; Understand the transactional banking needs of corporate/business clients and package/structure appropriate cash management solution(s).
4. Processes opening of new bank accounts/investments, file maintenance of existing accounts, address desired foreign transactions/remittances, reconciling branch’s operational expenses and funds, implementation and documentation of electronic banking services rendered to retail and corporate clients.
5. Processes over-the-counter cash/check deposits, withdrawals, check encashment, closing of accounts and signature verification.
Branch Manager/Marketing Manager
May 2003-December 2006
Marketing Manager
May 2002-April 2003
Functions:
1. Provides the working environment for all members/clients in the area to achieve their target in sales, recruitment and positioning. Promotes closer business relationship, mutual respect, commitment and understanding between the members/clients. Provides effective and efficient customer service to the members/clients of the assigned branch.
2. Establishes and maintains a system for implementing the head office-initiated promotional contests, training and motivational activities and challenges for the leaders, existing and new members.
3. Establishes and maintains a system of coordination between the branch personnel and the head office.
4. Reporting (Sales, Operations, Accounting, Etc.), Physical inventory of products and Monitoring of Members’ and Sub-Branch’s Status. Conducts in-house training/presentations if needed.
Master in Management 2011 Master Degree University of the Philippines Visayas
Major in Marketing 2002 Bachelor Degree University of San Agustin
1998 Secondary Iloilo Central Commercial High School With Chinese Courses