Elena Maria اليسي

• Responsible for assisting in the preparation, distribution, and accounting of employee payroll.
• Serve as a liaison to employees and third party payroll vendors to ensure payroll processing accurately reflects company specific pay policies.
• Audit employee pay records and reconciles totals by departmental cost center, location, etc.
• Participate in payroll system upgrades and implementations.
• Work directly with employees to resolve outstanding payroll inquiries.
• Ensure FLSA status is correctly captured in the system per employee.
• Interpret pay policies, e.g. vacation, LOA, disability, workers compensation, governmental regulations, withholding exemptions, etc. and ensures amounts/deductions are calculated and applied to various accounts correctly.
• Ensures company compliance with federal and state payroll standards.
• In house payroll expert, staying current with changes in the law.
• Assist with audits such as internal, state, federal, etc. for correctly classifying and paying employees.
• Prepare tax reports and related documentation. Documents payroll processes and procedures.
• Train other payroll staff.
• I am back up to payroll stuff who perform specialized tasks or activities.
• I complete duties and tasks that are standard with some variation.
• I complete my own role largely independently within defined policies and procedures.

• Coordinating the travel initiatives of the company's employees: visas, plane tickets and accommodation for incoming and outgoing people across all our offices;
• Managing company documents like warranties for objects from the Bucharest office;
• Taking care of the CEO's timetable and reservations. Making sure the CEO's timetable is respected and adapted to current events;
• Picking up, delivering and processing documents for the bank, administrator, accountant, fiscal authorities, and labor chamber;
• Dealing with different administrative tasks;
• Assisting in general office management tasks;
• Handling highly sensitive and confidential information in a discreet manner;
• Scheduling travel arrangements for the CEO.

• Supporting the Senior Flight Analyst in managing flights/capacity over the booking cycle of the flight with acute understanding of passenger demand by the traffic flows, passenger travel patterns and its effect on the network.
• Have the responsibility for making seats available by adjusting and monitoring overbooking levels, upgrade levels, decrement.
• Interface with Network/Scheduling on capacity changes (recommend aircraft changes in order to maximize revenue).
• Evaluate post-departure performance (performing data checks and validations).
• Create growth reports for the new flights.
• Enter DNBs in the system.

• Organize and coordinate Duty Travels of SVP RM Strategy & Solutions and ensure that the logistical requirements are fulfilled.
• Assist SVP RM Strategy & Solutions in other administration related topics (leave, tickets, etc.).
• Coordinate requests for office and pantry supplies on a monthly basis to ensure sufficient supplies level for the department.
• Coordinate the monthly training nominations between the Training Department and the RM employees.
• Handle the Duty Travel Insurance and Duty Travel Expenses for the employees.
• Deal with the Facilities Department for all the employees requests or RM Department needs.
• Generate Attendance Reports for the employees and managers.
Handle the IT, Facilities & Stationery requirements for the new employees.
• Draft meeting agendas & minutes and, if requested, follow up on action items.
• Keep up-to-date central documents of Revenue Management department(contact list, leave plan, staff details, etc.).
• Maintain close cooperation with Administrative Officer on assigned projects.
• General communication (telephone calls, emails, coordination of appointments, events) with all levels of employees within Commercial and other departments.
• Coordinate the manager's approval for the invoices from vendors and maintain a close relation with Finance Department.
• Prepare hotel bookings & visas for outstations employees.
• Prepare hotel bookings, visas and plane tickets for vendors & consultants.
• Maintain the department's SharePoint website.
• Assist Revenue Management department employees (over 120) with administrative queries and procedures.

• Prepare invoices, reports, memos, letters, financial statements and other documents.
• Responsible for ensuring the correct paper work is filled out for each child enrolling in the clubhouse, and taking the correct payments for each department of the clubhouse, i.e. nursery, daycare.
• Work with Finger Print device for attendance and at the end of each month generates the Attendance Reports in order to calculate the salaries.
• Screening CVs from recruitment websites for available jobs in the Nursery.
• Make interview appointments with the candidates selected.
• Follow up with the candidates after the interview and make their hiring folder with the necessary papers or in case of rejection, send Rejection Letters.
• Fill and maintain the Nursery database in KinderSoft.
• Carrying out administration work for recruitment.
• Attend meetings in order to record minutes.
• Ensure the filing systems are updated on regularly.
• Greeting parents and visitors.
• Manage the Petty Cash claims.
• Record Expenses Reimbursement.
• Perform general office duties such as ordering supplies, maintaining records management systems and performing basic bookkeeping.

• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Maintain the customer’s database in vTiger CRM and Sugar CRM.
• Supervise and train the new clerical staff.
• Make interview appointments with the candidates selected by the General Manager.
• Handle the Medical Insurance process for the company’s employees.
• Compile, transcribe, and distribute minutes of meetings.
• Prepare invoices, reports, memos, letters, financial statements and other documents.
• Set up and oversee administrative policies and procedures for offices and/or organizations.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Ensure the filing systems are updated on regularly.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make travel arrangements for executives.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

• Coordinate office staff activities to ensure maximum efficiency.
• Organize orientation and training for the new staff members.
• Manage the company’s website and the advertising responsibilities.
• Search for new customers and new business opportunities.
• Allocation of resources to enable task performance.
• Establish procedures for record keeping and maintain the customer database.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

• Carrying out legal administration duties
• Carrying out administration work for recruitment
• Coordinate office staff activities to ensure maximum efficiency.
• Organize orientation and training of new staff members.
• Allocation of resources to enable task performance.
• Establish procedures for record keeping.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

• Assist the General Manager.
• Guide and look after the efficiency of the employees that are a part of my team.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make travel arrangements for executives.

• Carrying out legal administration duties
• Carrying out administration work for recruitment
• Allocation of resources to enable task performance.
• Coordinate office staff activities to ensure maximum efficiency.
• Report all the work results to the CEO in Mexico.
• Deal with the technical team from Uruguay to set up the IT and technical work in the office and to maintain it.
• Sign contracts with the mobile telecommunications companies from the country.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
• Assigns and regulates clerical and secretarial functions.

Entry data in Excel sheets.