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Elina Suaybaguio, HR Assistant

Elina Suaybaguio

HR Assistant·Doha Academy

Qatar

Bachelor's degree, Hotel And Restaurant Management

Work experience

Total years of experience: 14 years, 6 months

HR Assistant

August 2020 - Present

Doha Academy

Doha, Qatar

I found this job using Bayt.com

August 2020 - Present

• Keep and maintain the Master list for over 300 plus employee records, including (electronic and print-out copies).
• Maintain and update the employee information’s to MOE HR System and Isams System .
• Prepares letter as such employment offer, salary certificates, employment letters or any type of letter requested by the staff.
• Conducting joining formalities for new joiners
• Responsible for collecting the required documents for the new joiners
• Prepare the organizational structure
• Support all internal and external HR-related inquiries or requests.
• Preparing files required for QNSA Audit
• Review and modify all forms and Job Descriptions
• Assist the HR Support Partner to finalise the payroll
• Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
• Prepare Staffing plan
• Ensure that flight ticket will be booked on time.
• Covering and assisting other HR tasks

Company industry:
Primary, Prep, & Secondary School
Job role:
Teaching and Academics

HR Generalist

May 2017 - July 2020

FALCON SECURITY SERVICES W.L.L

Doha, Qatar

May 2017 - July 2020

1. Recruitment
• Responsible for posting vacancy advertisement through online channels and other media
• Receives and reviews CVs and cover letters of the applicants
• Calling shortlisted applicants for scheduling interviews.
• Conduct initial interviews, administer tests, and endorse applicants for the final interview.
• Browsing social networking sites like LinkedIn for suitable job profiles with required skills.
2. Compensation & Benefits
• Prepares offer letters or memos for disciplinary sanctions (warning, penalties, and termination), promotions, and performance reviews in coordination with the Operations Department.
• Keep and maintain the Bright ERP System for over 700 plus security personnel records, including (electronic and print-out copies).
• Prepares employee end of service, leave the settlement, separation notices, and related documentation.
• Ensure that compensation & benefits are in compliance with the current company policies & procedures in which inline with the labor law.
• Prepares a grading and salary structure
• Assist the PRO in processing the visa, QID, and health card application and all MOI related concerns.
• Prepare job descriptions, job evaluations, and key performance indicators (KPI).
• Manage and control employees’ leave applications (annual, emergency, etc.).
• Prepares the HR yearly budget plan.
• Keep and maintain the HRD forms
3. Employee Relations
• Liaising between employees and management
• Conduct exit interview and find out what is the reason behind the separation
• Manage employee complaints and grievances.
• Develops and reviews office policies, and procedures.
• Provide employees with proper orientation on office policies, protocols, and procedures. Ensure that all queries were cleared and responded.
4. Other Tasks
• Perform any other task as required and instructed by the HR Manager and the Managing Director.

Company industry:
Private Security Services
Job role:
Human Resources and Recruitment

Admin Assistant

November 2013 - March 2017

Aquino Ave. Davao City

Philippines

I found this job using Bayt.com

November 2013 - March 2017

• Assisted in typing and distribution of confidential letters for senior members only.
• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Create and update records ensuring the accuracy and validity of the information.
• Schedule and plan meetings and appointments.
• Monitor the level of supplies and handle shortages.
• Resolve office-related malfunctions and respond to requests or issues.
• Coordinate with other departments to ensure compliance with established policies.
• Maintain trusting relationships with suppliers, customers, and colleagues.
• Perform receptionist duties when needed.

Company industry:
Hospitality & Accomodation
Job role:
Administration

Hotel Receptionist

November 2011 - October 2013

Philippines

Philippines

November 2011 - October 2013

• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Listen and respond to guest queries and requests both in-person and by phone
• Provide accurate information about local attractions and services
• Liaise with necessary staff including housekeeping and maintenance to address any problems or complaints made by guests
• Complete and maintain any incident reports, daily activity reports or other reports requested by management
• Manage conference room bookings and scheduling
• Close guest accounts and check guests out

Company industry:
Hospitality & Accomodation
Job role:
Hospitality and Tourism

November 2011 - October 2013

November 2011 - October 2013

Education

Assumption College Of Davao

April 2015

April 2015

Bachelor's degree, Hotel And Restaurant Management

Philippines

GPA (rating): Good

GPA (rating): Good

Skills

Compensation and Benefits
Expert
Compensation and Benefits
Expert
Recruitment
Expert
Recruitment
Expert
Human Relations
Expert
Human Relations
Expert
DIRECTING
Expert
DIRECTING
Expert
PERSONNEL
Expert
PERSONNEL
Expert
SCHEDULING
Expert
SCHEDULING
Expert
TELECOMMUNICATIONS
Expert
TELECOMMUNICATIONS
Expert
TELEPHONE SKILLS
Expert
TELEPHONE SKILLS
Expert
ATTENTION TO DETAIL
Beginner
ATTENTION TO DETAIL
Beginner
BASIC
Beginner
BASIC
Beginner
BUDGETING
Beginner
BUDGETING
Beginner
COMPUTER SKILLS
Beginner
COMPUTER SKILLS
Beginner
CVS
Intermediate
CVS
Intermediate

Languages

Arabic
Beginner
English
Expert

Training and Certifications

Certifications
Professional Human Resources Management

Hobbies

  • cooking and singing