Coordinator- Admin/Travel/Recruitment
IRM Offshore Services
Total years of experience :13 years, 10 Months
• Preparing Heli-Booking from the Clients offshore schedule.
• Review the offshore rotation charts to assess who is arriving and who is leaving offshore platforms.
• Preparing employees flight travel and hotel accommodation.
• Make sure all employees needed for mobilization/recruitment and demobilization are forwarded ahead of time prior to the travel.
• Preparing Transmittal form, LPO, Start Form, Stop Form, Contract Summary, Salary Certificate as per requested and Appointment Letter for the new selected employee.
• Creating campaign in the recruitment system or putting ads in website and collecting CV’s from CV bank.
• Formatting CV’s for the mobilization to forward to clients in respect to their requirements.
• Assisting in proposing candidates to client.
• Ensuring our candidate must be competitive and very well trained.
• Maintaining the Employee Contact Details file, Passport Expiry file, Employees personal folders with regards to their new PP, Visa, ID, etc.
• Checking invoices from suppliers for accounting purposes.
• Attending with the queries and needs of our employees.
• Maintains customer and client confidence in terms of the necessary work requirements and protects operations by keeping information confidential.
• Prepare reports by collecting information.
• Secures information by completing database backups.
• Contributes to team effort by accomplishing related results as needed.
• Perform other tasks as required.
Others:
• Worked as a Company Representative in our client Maersk Oil Qatar- Offshore Logistics Department as an Offshore Personnel Administrator.
• Handled Offshore Trainings.
• Handled Visa immigration process.
• Processing of Monthly Home Allotment Payroll of Seaman through Marine Payroll System. (MPS)
• Monitoring the Allotment and Returned Allotment Payable Accounts.
• Reconciliation of Accounts.
• Acts as a cashier and report to the Disbursement Clerk the Daily Cash Collections.
• Assists crew in opening of Bank Accounts and Submit to Union Bank for Processing.
• Perform other tasks as required.
• Preparation of Statement of Accounts of 7 International Principals monthly respective to its due dates.
• Reconciliation of Accounts
• Handling Bank Loan /Seaman’s Loan that is from Bangko Nuestra Señora Del Pilar
Company.
• Preparing the Monthly Value Added Tax to be reported in BIR.
• Handling Company’s Petty Cash Funds. The daily reimbursements of Company expenses.
• Receive payments from various crews; Handling Cash Receipts
• Making orders of the Working Gear/Coveralls of the Embarking Crew; dispose it with the receiving form.
• Handled PAG-IBIG Account Receivables
• Reconciliation of Accounts
• Monitoring Status of Buyer and preparing Accounts Ledger of the new Pag-ibig Loan
• Takeout as reported by the Collection Departments (Per Branch).
• Posting of HDMF collections (excel file and ENS),
• Preparing RCP (Request Check Preparation) and SPAO.
• Facilitating Transfer Payments
• Input to SAP (SAP Entry) the specific buyers to be remitted to HDMF (Collection
Schedule, Abstract and PFR inventory)
• Period reports to Partners (Monthly Aging, Remittances)
• Assisting e-mails and calls of the customers.
• Special Projects:
Preparation of Statement of Accounts (Sampaguita Village)
Download from SAP the Status of Buyers of AVIDA housing projects and its Joint
Venture (Land Holding Company) then consolidates for the preparation of its particular report.
Partner’s Adhoc Requests and other Duties.
2005-2009 TECHNOLOGICAL INSTITUTES OF THE PHILIPPINES 363 P Casal St. Quiapo, Manila B.S. Commerce - Financial Management and Accounting
2001-2005 SCIENCE CITY OF MUÑOZ HIGH SCHOOL Science City of Muñoz, Nueva Ecija, Philippines
1995-2001 SCIENCE CITY OF MUÑOZ ELEMENTARY SCHOOL Science City of Muñoz, Nueva Ecija, Philippines