Contract Administrator / Project Coordinator
Lootah BC Gas LLC
Total years of experience :15 years, 10 Months
I am proficient on the entire Microsoft Suite including all features of Word, Excel, Access, Outlook and PowerPoint. Electronic Data Management System EDMS used (ePM/Proliance, Visual Byblos Cyberspace, Microsoft Dynamic GP and Microsoft Dynamic System)
COMPANY
Project - New Port Project (Container Terminal, Infrastructure and Utility
Buildings) Mesaeeid, Qatar
Project - Barwa Commercial
Read and analyze incoming memos, submissions, and reports in order to
determine their significance and distribute accordingly.
* Sort, and distribute incoming correspondence, including faxes and emails
within team.
* Prepare agendas and make arrangements for the team.
* To manage incoming and outgoing documents.
* Prepare and manage correspondence, reports and documents.
* Take, prepare and distribute minutes of meetings.
* Answer telephones and transfer or take messages; manage the in/out
faxing, emails and letters, maintains office records, filing and reference,
etc.
* Handles official and confidential mail
* Prepare and submit the weekly manpower report.
* Collect, analyze and compute the monthly overall average manpower
report.
* Collect and summarize subcontractor equipment report.
* Deals for negotiating residence flat for newly comer managers.
* Assist and allocate flat/apartment for the managers.
* Responsible for the renewal of contract, payment, utilities and refund for
all the apartment.
* Assist the Director in maintaining liaisons with project partners, preparing
reports, proposals.
* Arrange meeting and may takes minutes if necessary or per requested.
* Assisting the Project Manager in all project transactions and activities as
required.
* Directly reporting to the Project Manager and provide updates concerning
status of several transactions and activities of the report.
* Preparation of correspondence in relation to external and internal
activities and transactions for the project, and sending it accordingly.
* Manage and maintain Project Director’s schedule.
* Maintain schedules and calendars.
* Arrange and confirm appointments.
* Handle incoming mail and other material.
* Organizes the filing system of various project documents (in soft and hard
copies) such as contract documents, correspondence, , sub-contract
agreements, etc.
* Preparing the email for the gate pass.
* Reports directly to the outlet supervisor.
* Preparing Lift lets and brochures for the upcoming Promotions.
* Coordinating in making Advertisement in more attractive way.
* Attends to customer needs and queries.
* Submits report on products availed.
* Responsible for the gift vouchers and items for the customer.
* Coordiante and maintain the database record for each promotional items.
* Responsible for scheduling the shifts and rotation of each promos.
* Filed all documents, records, reports and correspondence including
memos.
* Answers telephone verifications and queries
* Assists clients and telephone callers
* Answers telephone verifications and queries.
* Assists clients and telephone callers.
Elma Nouf C. Sanchez
Applicant
* Performs other tasks that maybe assigned from time to time.
* Monitors incoming and outgoing correspondence and to have maintained
a filing system.
* Counting the bills, coins and cheques.
* Receives cash, gift vouchers through cash register.
* Record cheques reference number and bank name.
* Assisting the Manager in all bank transactions and activities as required.
Take a proactive approach to the implementation of the HSE Culture
within Barwa Commercial Avenue Project (Main Contract)
* Responsible for the correspondence, proper documentation and filling of
all HSE documents.
* Implementing and monitoring the Procedures/Programs to develop the
Barwa Commercial Avenue Project (Main Contract).
* Coordinating with the HSE Engineers (HTCQ and Subcontractors) in
enforcing the supplementary procedures and programs.
* Familiar with all applicable HSE Legislations and Regulations and the
requirements of the Safety Plan.
* Conducting and participate in job safety meetings (Internal and with
Subcontractors)
* Maintaining publicity materials on Site HSE Notice boards, Emergency
telephone numbers, Posters, Safety signs and banners on a regular basis.
* Coordinating Site first aid, Rescue and Emergency services.
* Maintaining inspection program and report findings and
recommendations to HSE Manager for prompt corrective action.
* Looking out for HSE Departments requisitions of all HSE related items and
materials.
* Responsible for receiving all documents, daily reports, correspondence
etc.
* Responsible for ongoing dissemination and distribution of all documents
within QA/QC Department.
* Maintaining files & records, filing and retrieving information.
* Organizing & maintaining computer updates filing of Quality Management
System documents.
* Establishes and maintains secretarial office procedures and methods in an
office which has an administrative control.
* Coordinates with other departments/section secretary for meetings and
other activities.
* Preparing & Typing letters of correspondence, reports and records.
* Maintain all documents, business correspondence and other
communications of the QA/QC Manager.
* Maintains the confidentiality of all information communicated to QA/QC
Manager & within the QA/QC Department.
* Collecting and distribution of documents within QA/QC Department.
* Arranges appointments
* Performs related duties that maybe assigned by
Major in Administration