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Elma Nouf Sanchez, Contract Administrator / Project Coordinator

Elma Nouf Sanchez

Contract Administrator / Project Coordinator·Lootah BC Gas LLC

United Arab Emirates

Bachelor's degree, Business Management

Work experience

Total years of experience: 17 years, 11 months

Contract Administrator / Project Coordinator

April 2017 - Present

Lootah BC Gas LLC

Dubai, United Arab Emirates

April 2017 - Present

I am proficient on the entire Microsoft Suite including all features of Word, Excel, Access, Outlook and PowerPoint. Electronic Data Management System EDMS used (ePM/Proliance, Visual Byblos Cyberspace, Microsoft Dynamic GP and Microsoft Dynamic System)

Company industry:
Business Support Services
Job role:
Oil and Gas

Secretary

February 2010 - Present

CONSOLIDATED CONTRACTORS

Qatar

February 2010 - Present

COMPANY
Project - New Port Project (Container Terminal, Infrastructure and Utility
Buildings) Mesaeeid, Qatar
Project - Barwa Commercial

Company industry:
Construction & Building
Job role:
Secretarial

Secretary

February 2010 - Present

Consolidated Contractors Company

Doha, Qatar

February 2010 - Present

Read and analyze incoming memos, submissions, and reports in order to
determine their significance and distribute accordingly.
* Sort, and distribute incoming correspondence, including faxes and emails
within team.
* Prepare agendas and make arrangements for the team.
* To manage incoming and outgoing documents.
* Prepare and manage correspondence, reports and documents.
* Take, prepare and distribute minutes of meetings.
* Answer telephones and transfer or take messages; manage the in/out
faxing, emails and letters, maintains office records, filing and reference,
etc.
* Handles official and confidential mail
* Prepare and submit the weekly manpower report.
* Collect, analyze and compute the monthly overall average manpower
report.
* Collect and summarize subcontractor equipment report.
* Deals for negotiating residence flat for newly comer managers.
* Assist and allocate flat/apartment for the managers.
* Responsible for the renewal of contract, payment, utilities and refund for
all the apartment.
* Assist the Director in maintaining liaisons with project partners, preparing
reports, proposals.
* Arrange meeting and may takes minutes if necessary or per requested.
* Assisting the Project Manager in all project transactions and activities as
required.
* Directly reporting to the Project Manager and provide updates concerning
status of several transactions and activities of the report.
* Preparation of correspondence in relation to external and internal
activities and transactions for the project, and sending it accordingly.
* Manage and maintain Project Director’s schedule.
* Maintain schedules and calendars.
* Arrange and confirm appointments.
* Handle incoming mail and other material.
* Organizes the filing system of various project documents (in soft and hard
copies) such as contract documents, correspondence, , sub-contract
agreements, etc.
* Preparing the email for the gate pass.

Company industry:
Construction & Building
Job role:
Secretarial

Secretary / Contracts Administrator

November 2015 - April 2017

al khawajah engineering consultancy

Dubai, United Arab Emirates

November 2015 - April 2017

Company industry:
Business Consultancy Services
Job role:
Secretarial

Clerk

June 2009 - December 2009

Philippines

June 2009 - December 2009

* Reports directly to the outlet supervisor.
* Preparing Lift lets and brochures for the upcoming Promotions.
* Coordinating in making Advertisement in more attractive way.
* Attends to customer needs and queries.
* Submits report on products availed.
* Responsible for the gift vouchers and items for the customer.
* Coordiante and maintain the database record for each promotional items.
* Responsible for scheduling the shifts and rotation of each promos.
* Filed all documents, records, reports and correspondence including
memos.
* Answers telephone verifications and queries
* Assists clients and telephone callers

Job role:
Administration

Clerk

June 2008 - May 2009

Planters Bank of the Philippines

Philippines

June 2008 - May 2009

* Answers telephone verifications and queries.
* Assists clients and telephone callers.
Elma Nouf C. Sanchez
Applicant
* Performs other tasks that maybe assigned from time to time.
* Monitors incoming and outgoing correspondence and to have maintained
a filing system.
* Counting the bills, coins and cheques.
* Receives cash, gift vouchers through cash register.
* Record cheques reference number and bank name.
* Assisting the Manager in all bank transactions and activities as required.

Job role:
Administration

Secretary

-

HSE

-

Take a proactive approach to the implementation of the HSE Culture
within Barwa Commercial Avenue Project (Main Contract)
* Responsible for the correspondence, proper documentation and filling of
all HSE documents.
* Implementing and monitoring the Procedures/Programs to develop the
Barwa Commercial Avenue Project (Main Contract).
* Coordinating with the HSE Engineers (HTCQ and Subcontractors) in
enforcing the supplementary procedures and programs.
* Familiar with all applicable HSE Legislations and Regulations and the
requirements of the Safety Plan.
* Conducting and participate in job safety meetings (Internal and with
Subcontractors)
* Maintaining publicity materials on Site HSE Notice boards, Emergency
telephone numbers, Posters, Safety signs and banners on a regular basis.
* Coordinating Site first aid, Rescue and Emergency services.
* Maintaining inspection program and report findings and
recommendations to HSE Manager for prompt corrective action.
* Looking out for HSE Departments requisitions of all HSE related items and
materials.

Company industry:
Oil & Gas
Job role:
Secretarial

Secretary

-

-

* Responsible for receiving all documents, daily reports, correspondence
etc.
* Responsible for ongoing dissemination and distribution of all documents
within QA/QC Department.
* Maintaining files & records, filing and retrieving information.
* Organizing & maintaining computer updates filing of Quality Management
System documents.
* Establishes and maintains secretarial office procedures and methods in an
office which has an administrative control.
* Coordinates with other departments/section secretary for meetings and
other activities.
* Preparing & Typing letters of correspondence, reports and records.
* Maintain all documents, business correspondence and other
communications of the QA/QC Manager.
* Maintains the confidentiality of all information communicated to QA/QC
Manager & within the QA/QC Department.
* Collecting and distribution of documents within QA/QC Department.
* Arranges appointments
* Performs related duties that maybe assigned by

Job role:
Secretarial

Education

Montessorri Professional College of the Philippines

January 2008

January 2008

Bachelor's degree, Business Management

Philippines

GPA (point): 92 out of 4

GPA (point): 92 out of 4

Major in Administration

Skills

Receptionist
Expert
Receptionist
Expert
Document Control
Expert
Document Control
Expert
Customer Service
Expert
Customer Service
Expert
Administrative
Expert
Administrative
Expert
Secretarial
Expert
Secretarial
Expert
CASHIER
Intermediate
CASHIER
Intermediate
CUSTOMER RELATIONS
Expert
CUSTOMER RELATIONS
Expert
DATABASE ADMINISTRATION
Beginner
DATABASE ADMINISTRATION
Beginner
MONITORS
Intermediate
MONITORS
Intermediate
SCHEDULING
Beginner
SCHEDULING
Beginner
TELEPHONE SKILLS
Expert
TELEPHONE SKILLS
Expert
time management
Intermediate
time management
Intermediate
Receptionist
Expert
Receptionist
Expert
Document Control
Expert
Document Control
Expert
Customer Service
Expert
Customer Service
Expert
Administrative
Expert
Administrative
Expert
Secretarial
Expert
Secretarial
Expert

Languages

English
Expert
Tagalog
Expert

Training and Certifications

Certifications
Accounting Fundamentals
Jun 2017