Elmer Bandibas

Office Assistant Support/Executive Secretary/Sales Coordinator/Logistic, Procurement In-Charge at Abdulla Fouad Holding Company

• Saudi Arabia - Dammam
• July 2003 to December 2010

Independent correspondence for the division manager to the branched customers and suppliers. Answering the incoming calls for the manager and give instant messages to him through cell phone, internal and external e-mail during his absence in the office.
Responsible for handling all the paper work, filing, typing letter generation needed by different Managers in addition to translation.
Rendering some other secretarial services, like, data entry, scheduling appointments etc...
Prepare employment details such as contracts, time sheets and letters for requested.
Administration of emails, correspondence and telephone calls.
Liaise with Government Relations Dept with regard to visas and permits for staff.
Reviewing most of the incoming/outgoing messages related with different departments and follow-up with them on miscellaneous subjects.
Coordinating/assisting other departments.
To render duties within the group in our department during their vacation/absence.
Entertaining clients/guest during the absence of concerned sales executive(s) and other office staff.
Assisting complete sales team on various aspects.

Logistic / Procurement In-Charge

Responsible for all purchases that are needed for internal use (office supplies, IT equipment, stationary, furniture, maintenance supplies, catering supplies, etc.).
Confirm acceptance & delivery to internal requestor.
Participate on procurement process development.
Monitor and co-ordinate deliveries of items between suppliers (local and overseas).
Ensure competent quality execution of all regular purchasing duties and administrative works.
Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
Coordinate with suppliers to ensure on-time delivery.
Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
Purchase and issue order in accordance to specification.