Assistant Group Personnel Manager
Ali Bin Ali Group
Total years of experience :20 years, 7 Months
Key Achievement:
- Oracle HR implementation, Data Conversion team lead
- E-Archiving project
- Business travel Application automation solution
- FIFA world cup project
Implement HR strategies and initiatives aligned with the overall business strategy.
Handle the HR functions on the group level and validate all employee transactions based on Qatar labor law, and provide required documents to legal as and when needed.
Design, propose and implement HR policies, SOPs (staffing, recruitment, compensation and benefits, professional development) & updating HR policies.
Analyzing and improving existing business processes to optimize the performance to meet the best practice standards.
Participate in the preparation of headcount budgets & follow up on it as well as conducting manpower planning audit reports.
Team leader for the HR projects on the group level.
Handle the Recruitment activities; Screen potential candidates, Conduct initial interviews and provide recommendations. Lead the new joiner’s Orientation and Conduct exit interviews.
Lead the employees’ performance appraisal process.
Prepare a job descriptions for all existing jobs and determine job specifications.
Prepare and update the company’s detailed organization charts.
Responsible for adding accurate data to the Oracle System related to the employees' transactions through the employee’s life cycle starting from new employee creation to end of service.
Responsible for safeguarding the completeness of employee files and maintaining the confidentiality of information herein. Developing DMS (documents management system).
Responsible to solve any issues which is the company faces in WPS system, unblock on the group companies which is blocked from the WPS section.
Prepare all reports related to personnel.
Liaises with other Divisions Managers maintaining strong information links for better decision making and serving as an internal consultant on employee relations issues.
Researches critical personnel problems and recommends alternative solutions.
Available for staff at all levels to advise, counsel, and assist with problems or queries.
Key Achievement:
- Implementation and certification of ISO 9001 for Standard Operating Policies and Procedures (SOPs).
Having overall responsibility for the implement policies of the company and also the welfare of the staff. Also managing
The information held on the HR database and personnel files to ensure it is updated in a timely and accurate manner.
Ensuring that all procedures comply with the labor law.
Payroll:
Handling & Supervision on all Payroll Team & activates (Prepare the monthly Payroll changes and implement the payroll on the HRMS. ( Preparation of Payroll statement Earning & deductions, adjustments, Social insurance calculations)
Personnel:
Handling & Supervision on all Personnel Team & activates ( complete Hiring documents, social insurance, Medical insurance, Annual leave, Establishing and maintaining a complete filing system for all employees, issuing HR Letters, Job Offers, Contracts …etc.)
Recruitment:
- Handling all recruiting functions through internal or external sources (Screening and short listing CVs, filtering, interviewing, grading & recording candidates, preparing offer letters, following up candidates…)
- Conduct interviewing all junior & senior levels with assessment and recommending candidates to concerned managers.
- Developing Recruitment & Hiring policy & tests.
- Measuring the employee's turnover rates & manpower supplying in comparison with planned budget.
- Creating database system for recording all CVs in grading basis.
- Manpower Planning: Prepare & follow up of headcount budgets and conduct manpower planning.
- Designing the company’s overall Recruitment procedures & forms according to ISO 9001 system.
Training:
- Prepare the annual training plan.
- Contacting training providers to select the best service providers in all training fields.
- Follow up the execution of the training programs to be sure that the objectives of the programs are achieved.
- Handling all training process.
- Designing the company’s overall training procedures & forms according to ISO 9001 system.
Performance management system:
- Prepare the performance appraisal form & Process.
- Lead the employees’ performance appraisal process for each many business areas during the midyear & last year; follow up the performance appraisal results from all departments.
- Designing the company’s overall PMS procedures according to ISO 9001 system.
HR Policies: Design, propose and implement HR policies, SOPs (staffing, recruitment, compensation and benefits, professional development) & updating HR policies.
Possession Profile kit "PPK's" Prepare job description for all existing jobs and determine job specifications.
Organization Charts Prepare and up-date the company’s detailed organization charts.
Payroll: Prepare the monthly Payroll changes and implement the payroll on the HRMS. ( Preparation of Payroll statement Earning & deductions, Tax calculations, Social insurance calculations)
Personnel: Establishing and maintaining a complete filing system for all employees.( Hiring documents, social insurance form 1 & 6, Medical & life, insurance, Annual leave)
Recruitment: Handling all recruiting functions through internal or external sources (Screening and short listing CVs, filtering, interviewing, grading & recording candidates, preparing offer letters, following up candidates…)
Participate in Interviewing all junior & senior levels with assessment and recommending candidates to concerned managers.
Developing Recruitment & Hiring policy & tests.
Measuring the employees turnover rates & manpower supplying in comparison with planned budget.
Developing & updating the Job Descriptions.
Creating database system for recording all CVs in grading basis.
Training: Coordinate internal & external all training courses.
Coordinating the activities before, during & after Training programs
PMS: Lead the employees’ performance appraisal process for each many business areas during the mid year & last year, follow up the performance appraisal results from all departments.
Collecting, summarizing & analyzing the results.
Reporting the final evaluation sheet with recommendations to concerned divisions.
Preparing Orientation program for new Employees.
- Payroll Prepare the monthly Payroll changes and implement the payroll on the HRMS.
- Preparation of Payroll statement Earning & deductions.
- Tax calculations.
- Social insurance calculations.
- Oracle User.
- Personnel Establishing and maintaining a complete filing system for all employees (prerequisite documents).
- Recruitment: Coordinate the Recruitment activities; Screen potential candidates, Conduct initial interviews and provide recommendations. Lead the new joiner’s Orientation and Conduct exit interviews.
- Analyzing requests for hiring from the line managers.
- Conduct orientation programs for new hires.
- Employee attrition Conduct exit interviews and prepare turn over analysis report.
- HR Business Plan Participate in the preparation of headcount budgets & follow up on it as well as conducting manpower planning audit reports.
- Analyze the annual Salary survey results and participate in preparing the company’s’ own salary scale.
- Manpower Planning: Prepare & follow up of headcount budgets and conduct manpower planning.
- Possession Profile kit "PPK's" Prepare job description for all existing jobs and determine job specifications.
- Organization Charts Prepare and up-date the company’s detailed organization charts.
- HR Policies: Participate in creating & updating HR policies.
- erformance Management: Lead the employees’ performance appraisal process.
- Reporting: Prepare all required HR reports.
- Employee relations Conduct employee opinion survey to enhance morale of employees & organize motivation effort through the HR events.
- Keeps a record for leaves, follow up Time attendance & Punctuality and generates the necessary analysis reports
Payroll: Prepare the monthly Payroll changes and implement the payroll on the HRMS.
Personnel: responsible for employees files (Hiring documents, social insurance form 1 & 6, Medical & life, insurance, Annual leave)
Keeps a record for leaves, follow up Time attendance & Punctuality and generates the necessary analysis reports
Preparing Orientation program for new Employees.
-Prepare the monthly Payroll changes and implement the payroll on the Oracle ERP. (Preparation of Payroll statement Earning & deductions, Tax calculations, Social insurance calculations).
-User oracle accounting system by Heineken beer international.
-Accounts receivable.
-Posting in Journal, General Lager
-Collect bills and make discount
-Warehouse accounting.
-Send cash and checks to bank.
-make commission for sales men.
MBA - Master of Business Administration
Human Resources Management Certificate
Human Resources Management Professional Diploma
Bachelor of commerce, Accounting Department, Ain shams University. Egypt.