Office Manager
Flat6labs
Total years of experience :7 years, 2 Months
- Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff
- Allocation of resources to enable task performance
- Coordinate office staff activities to ensure maximum efficiency
- Evaluate and manage staff performance
- Recruit and select office staff
- Organize internal events and sessions held at office
- Coach and discipline office staff
- Design and implement filing systems
- Ensure filing systems are maintained and current
- Manage communication outlets of office, like: Emails, Fax, phone calls, etc..
- Manage office time sheets and shared resources
- Establish procedures for record keeping
- Monitor record keeping
- Ensure security and confidentiality of data
- Ensure office policies and procedures are being adhered to
- Implement procedural and policy changes to improve operational efficiency
- Prepare operational reports and schedules to ensure efficiency
- Monitor and maintain office supplies inventory
- Review and approve office supply acquisitions & purchases
- Maintain a safe and secure working environment
- Manage internal staff relations
- Manage personnel files and make sure they are up to date and secured
- Receiving and replying customers' inquiries through emails, faxes, calls and directing them to the appropriate departments in the company.
- Handling and following up customers' orders inside Egypt and outside.
- Preparing manuals and business applications for every project.
- Participate in preparing administrative and financial reports.
- Arranging the manager's business agenda.
- Responsible for the correspondences.
- Follow up and Executive the Department's work at the institution.
- Sharing in making the annual plan.
- Direct the general public to the appropriate Service during the institution.
- Answering urgent E-mails - calls and faxes.
- Negotiation about the co-operation of Our Institution with the different Service sectors.
- Receive, direct and relay telephone messages and fax messages.
- Direct the general public to the appropriate staff member.
- Maintain the general filing system and file all correspondence about Marketing Dept.
- Assist in the planning and preparation of meetings, conferences and conference telephone calls.
- Make preparations for marketing meetings.
- Respond to Clients inquiries.
- Provide word-processing and secretarial support.
- Type confidential documents on a word processing system.
- Arrange meeting
- Making Filing
- Phones and Emails Following
- Secretarial works
- Translate articles and files.
Teaching English Language to Primary Stage.